Lithuanian-Swiss Cooperation ProgrammeBaltic Retreat September 30 – October 2, 2014

Health sector programme

Introduction of energy efficient technologies into the Lithuanian hospitals providing perinatal and neonatal health care services - 19 MCHF (21 hospitals)

The objective of the Project is to improve quality of health care in perinatal and neonatal health care services as well as to contribute to the reduction of environmental pollution in Lithuania

Progress

Activities related to engineering services:

• procurement of technical project preparation and project supervision services in process (Republican Kaunas hospital, Panevežys (additional activities), Vilkaviškis)

• preparation of technical projects and/or technical expertise in process (Kaunas clinical hospital, Marijampolė, P. Mažylis (additional activities), Raseiniai, Telšiai, Šiauliai, Visaginas)

• technical projects prepared and /or expertise done (Alytus, Children hospital, Kėdainiai, Klaipėda, Kaunas clinics, Mažeikiai, P. Mažylis, Pasvalys, Panevėžys, Trakai, Vilnius Maternity Home , Vilnius city clinical hospital)

Progress report 2014

ProgressActivities related to works:

• preparation of tender documents for works and/or technical supervision services in process (Alytus, Children Hospital, Kaunas Clinics, Trakai)

• procurement of works and/or technical supervision services in process (Republican Kaunas hospital, Klaipėda, Panevėžys (additional activities), Vilnius Maternity Home (additional activities), Vilnius City Clinical Hospital (additional activities))

• implementation of works contracts‘ in process (Kėdainiai, Mažeikiai, P. Mažylis, Panevežys, Šiauliai)

• works completed (Children Hospital, Pasvalys, Tauragė, Vilnius Maternity Home, Vilnius City Clinical Hospital)

Progress report 2014

Progress

Activities related to programme management:

• in January „Journalist‘s breakfast“ organised at Vilnius Maternity Home

• in February the IB contracted the energy expert for assisting in programme management

• in June the CPMA organised trainings for the EAs on procurement related issues

• MoH issued letters to the hospitals facing risk in implementation of activities

• periodical technical meetings between the IB, CPMA and NCU organised

• hospitals constantly monitored (visits to all hospitals, phone consultations etc.) by the IB and CPMA

• 5 on-the-spot checks carried out by CPMA

Progress report 2014

Health sector programme

Improvement of perinatal and neonatal health care services in Lithuania - 26,6 MCHF

The objective of the Project is to improve quality of health care services to pregnant, delivering women and neonates, to improve collection of statistic data on the health of pregnant, delivering women and neonates as well as to expand the possibilities of sharing and analysing the collected data

Progress

Medical equipment

• 16 (out of 36) procurements are successfully finished and 7 are on-going.

• 21 contract signed (in total) for delivery and installation of equipment.

• 38 kinds of equipment (out of 96) are installed in hospitals. Delivery of equipment is being continued.

Progress report 2014

Progress

Repair works

• Preparation of technical project in process: 3 hospitals (Kaunas Clinical Hospital, Telšiai, Marijampolė)

• Preparation of tender documents for procurement of the repair works in process/completed: 3 hospitals (Klaipėda, Kaunas Clinics, Trakai)

• Procurement of works in process: 2 hospital (Mažeikiai, Klaipėda)

• Implementation of works completed: 2 hospitals (Vilnius City Clinical Hospital, Vilnius Maternity Home)

Progress report 2014

Progress

Other activities

• Contract on technical supervision services (including necessary documentation preparation) for development of computer data base signed in June 2014. Implementation on-going.

• Development of guidelines and protocols on-going (23 documents prepared in 2013, other 47 are being developed).

• Tender for procurement of reanimobiles for the neonates transportation launched in May 2014. Evaluation process is on-going.

Progress report 2014

Progress Partnership plan• Due to the busyness of the Swiss partner hospitals,

activities planned under the Partnership plan could not be implemented

• Amended and minimized plan submitted to Geneva and Basel hospitals for comments in June 2014. Agreement by Geneva hospital received

Programme management• “Journalists’ breakfast” was organized in Vilnius

Maternity Home in January 2014• Contracts for information and memorial billboards for the

repair works signed in February 2014• 3 on-the-spot checks carried out by CPMA

Progress report 2014

Progress report 2014

Research and development sector Research and development programme - 9,052 MCHF

Aim – to support joint research and institutional partnerships projects

Progress• Annual scientific reports discussed and approved by the JSC

in January - February 2014• Programme interim financial audit conducted in February -

March 2014• Implementation of 10 joint research projects is on-going

without any significant delays. It is considered to extend 1 joint research project (CH-3-ŠMM-01/06) implementation period.

• 1 unplanned on-the-spot check (CH-3-ŠMM-01/11) conducted

• 5 projects participated in the national science festival „Spaceship Earth“ in September 2014

Progress report 2014

Scholarship Fund

Scholarships for advanced degree and post-graduation programmes (mainly PhD) in Switzerland – 4 MCHF

Progress • 6th Call for proposals (01/01 – 01/04/2014): 17 proposals

evaluated, 12 approved for financing (total amount allocated – 0,8 CHF)

• 3,7 MCHF allocated during six calls

Progress report 2014

Individual project The creation and implementation of the system for video transmission, recording and storage in courts - 1,77 MCHFOverall objective – to create a system which allows arranging remote court sessions, recording and preserving materials of these sessions in the electronic form

Progress• Procurement stage of the main activity on video-conferencing

equipment completed in July 2014

• Activities on provision and installation of equipment on-going

Block grant

NGO Fund - 5,553 MCHFOverall aims:

o to promote civil society’s contribution to economic and social cohesion as an important actor of development and participation

o to contribute to the further development of the NGO sector in Lithuania

Progress• 99 planned and unplanned on-the-spot checks conducted• 65 sub-projects (out of 97) completed • 14 sub-projects already completed to implement their

activities. CPMA is verifying their final payment claims and implementation reports.

• closing event organised on 17 September 2014

Progress report 2014

Operational plan (October 2014 to December 2015)

Introduction of energy efficient technologies into the Lithuanian hospitals providing perinatal and neonatal health care services

Programme management

• To review and agree with the Swiss side the programme indicators (December 2014)

• To procure the interim financial audit services (December 2014) and conduct the audit (March 2015)

• To organise the „Journalist breakfast“ (IQ/2015)

Programme direct costs

Operational plan (October 2014 to December 2015)

Improvement of perinatal and neonatal health care services in Lithuania

Medical equipment

• To launch 3 tenders in October 2014, 3 in November 2014, 5 in January 2015, 1 in April 2015, 1 in December 2015.

• To sign 3 contracts in October 2014, 2 contracts in November 2014, 2 contracts in December 2014, 3 tenders in March 2015, 4 in April 2015, 3 in May 2014, 1 in June 2015, 1 in September 2015.

• To continue the delivery of equipment to beneficiary hospitals

Operational plan (October 2014 to December 2015)

Improvement of perinatal and neonatal health care services in Lithuania

Computer database• To develop the technical specification for the database

(October 2014)• To develop the computer database:

• To submit the tender documents for the review of CPMA (December 2014)

• To launch the tender (February 2015) and to sign the contract (July 2015)

Preparation of Technical projects and supervision • To prepare technical projects (Telšiai – December 2014,

Marijampolė – January 2015)

Operational plan (October 2014 to December 2015)

Improvement of perinatal and neonatal health care services in Lithuania

Repair works• To announce tender (Kaunas Clinics – 10/2014, Trakai –

12/2014, Kaunas clinical hospital – 02/2015, Telšiai – 03/2015, Marijampolė – 04/2015)

• To sign contract (Mažeikiai – 10/2014, Klaipėda – 01/2015, Kaunas Clinics – 02/2015, Trakai - 03/2015, Kaunas clinical hospital – 05/2015, Marijampolė, Telšiai – 06/2015)

• To complete works (Mažeikiai – 06/2015)

Guidelines, protocols and professional competence improvement• To complete preparation of methodologies and guidelines (47 out

of 70) (11/2014) • Training activities will be implemented during 2015

Vehicles• To sign the contract (11/2014) and deliver vehicles (03/2015)

Operational plan (October 2014 to December 2015)

Improvement of perinatal and neonatal health care services in Lithuania

Programme management

• To procure the interim financial audit services (December 2014) and conduct the audit (March 2015)

• To organise the „Journalist breakfast“ (IQ/2015)

Partnership plan

• To agree on the minimized partnership plan (November 2014).

Operational plan (October 2014 to December 2015)

Research and development programme

• To conduct expert evaluation of the projects’ annual scientific reports (January - February 2015)

• To organise mid-term review of the projects (February 2015)

• To conduct programme publicity on TV (January-May and September-December 2015)

• To participate in the national science festival „Spaceship Earth“ (September 2015)

Operational plan (October 2014 to December 2015)

Individual project (on video conferencing system)

• To install the equipment in courts, prisons, prosecutor‘s offices (December 2014)

• To organise the closing conference (December 2014)

• To procure final financial audit services (April 2015) and to conduct the audit (3-4Q/ 2015)

• To implement additional activities (1-2Q/2015)

Operational plan (October 2014 to December 2015)

NGO Block grant

• To conduct 6 on-the-spot checks (December 2014)

• To complete verification of final payment claims and implementation reports (November /December 2014)

• To complete sub-projects‘ implementation (October 2014)

• To procure financial audit services (November 2014) and to conduct Final Financial Audit of the NGO Fund (February-March 2015)

• To submit the completion report and final reimbursement request to the SCO (not later than 30 June 2015)

Expenditures and Reimbursementsin 2014-2015

Programme

2014 2015

Eligible expenditures Reimbursement

Eligible expenditures ( including advances to EA/beneficiaries)

Reimbursement

1st health sector programme (Introduction of energy efficient technologies) 2.141.746,02 1.090.971,51 14.818.854,89 8.362.785,17

2nd health sector programme (Improvement of perinatal and neonatal health care services) 3.715.675,01 9.130.058,27 6.808.814,82 6.765.120,85

Research and development 1.540.620,13 1.471.432,41 4.000.000,00 2.877.000,00

Individual project (on video conferencing system) 1.608.718,06 16.859,02 26.841,24 1.621.281,94

NGO Fund 1.958.923,82 2.506.258,24 - 279.736,21

Project Preparation Facility (PPF) 0,00 0,00 0,00

Technical Assistance Fund (TAF) 201.508,00 95.554,63 227.485,71 201.508,00

Total 11.167.191,04 14.311.134,08 25.881.996,66 20.107.432,17

Thank you

Ministry of Finance of the Republic of Lithuania

Lukiškų str. 2, LT-01512 Vilnius, LithuaniaTel. + 370 5 239 0000, Fax + 370 5 279 1481

E-mail: finmin@finmin.lt

Central Project Management Agency

S. Konarskio str. 13, LT-03109 Vilnius, LithuaniaTel. +370 5 251 4400, Fax. +370 5 251 4401

E-mail: info@cpva.lt