linkage infrastructure, equipment and … to note before completing the proposal form ... budget...

LINKAGE INFRASTRUCTURE, EQUIPMENT AND

FACILITIES

Instructions to Applicants for funding commencing in 2018

Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018 — Instructions to Applicants

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Table of Contents

1. Matters to note before completing the Proposal form ............................................ 3 1.1 Your RMS User Profile and ORCID iD ............................................................................ 3 1.2 Accuracy of Information .................................................................................................. 3 1.3 Key Documents ................................................................................................................. 3 1.4 Key Dates ........................................................................................................................... 4 1.5 Research Office ................................................................................................................ 4 1.6 Proposal Certification ...................................................................................................... 4

2. Creating a new Proposal in RMS ................................................................................ 4

3. Completing the Proposal form .................................................................................... 5 Part A – Administrative Summary ......................................................................................... 5 Part B – Classifications and Other Statistical Information ................................................ 12 Part C – Project Description .................................................................................................. 15 Part D – Project Cost .............................................................................................................. 18 Part E – Budget Justifications .............................................................................................. 25 Part F – Personnel and ROPE ............................................................................................... 27 Part G – Research Support and Statements on Progress ................................................. 31 Part H – Additional Details ..................................................................................................... 34

4. Submitting Proposal to the Research Office .......................................................... 36

Appendix A – Adding your ORCID iD to your RMS account ....................................... 38

Appendix B – Format requirements for PDFs ............................................................... 41


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Australian Research Council Linkage Infrastructure, Equipment and Facilities

Instructions to Applicants

for funding commencing in 2018

The Linkage Infrastructure, Equipment and Facilities Instructions to Applicants for funding commencing in 2018 (hereafter referred to as the Instructions) provides information to Applicants on how to complete and electronically submit a Linkage Infrastructure, Equipment and Facilities Proposal for funding commencing in 2018 (LE18).

The completed Proposal form, including the PDF attachments, must comply with the Funding Rules for schemes under the Linkage Programme (2016 edition) (hereafter referred to as the Funding Rules). The information in this document is underpinned by the Funding Rules. Please review the Funding Rules on the ARC website before preparing the Proposal.

1. Matters to note before completing the Proposal form

For general instructions on how to use the Research Management System (RMS), refer to the User Guides (Introduction to RMS and Submitting a Proposal in RMS) available on the ARC website.

1.1 Your RMS User Profile and ORCID iD

Ensure the Personal Details, Qualifications and Employment sections of your RMS Person Profile contain up to date information, as some of these details will be auto-populated into the Proposal form.

You are now able to link your ORCID iD to your RMS User Profile, however be aware that your ORCID iD and information WILL NOT appear in the LE18 Proposal form and will not be used for assessment purposes. Therefore, it is important that all questions in the Proposal form are answered fully. Refer to Appendix A for further information.

1.2 Accuracy of Information

Check carefully that all of the information contained in the Proposal is accurate prior to submission of the Proposal.

Format requirements for uploaded PDFs are provided in Appendix B.

1.3 Key Documents

Key documents for the Linkage Infrastructure, Equipment and Facilities scheme are available on the ARC website.

Please note: Part A of the Funding Rules provides general rules for schemes under the Linkage Program; Part E provides specific rules for Linkage Infrastructure, Equipment and Facilities for funding commencing in 2018.

http://www.arc.gov.au/sites/default/files/filedepot/Public/NCGP/LIEF17/Linkage_Programme_Funding_Rules_2015.pdf

http://www.arc.gov.au/sites/default/files/filedepot/Public/ARC/RMS/RMS_User_Guide_Introduction.pdf

http://www.arc.gov.au/sites/default/files/filedepot/Public/ARC/RMS/RMS_User_Guide_Submitting_Proposal.pdf

http://www.arc.gov.au/linkage-infrastructure-equipment-and-facilities


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1.4 Key Dates

Refer to the Important Dates page on the ARC website for key dates and updates relevant to these Instructions to Applicants, including the deadline for submission of a ‘Request Not to Assess’ form and the Proposal submission deadline.

1.5 Research Office

Contact your Research Office if you have any queries regarding ARC funding schemes and questions on how to complete a Proposal form. The Research Office should be able to answer any questions you might have, and can seek clarification from the ARC if necessary.

1.6 Proposal Certification

The Proposal must be certified and submitted online through RMS by an authorised officer of the Administering Organisation.

The authorised officer must have the role of ‘Research Office Delegate’ in RMS. Only the Administering Organisation certifies and submits proposals online.

The Administering Organisation must obtain the agreement, attested to by written evidence of all the relevant persons and organisations (excluding the employing organisations of overseas Partner Investigators (PIs) and any participant’s current organisation which is not their relevant organisation for the Proposal). This written evidence should be retained by the Administering Organisation and must be provided to the ARC if requested.

Please note: The ARC has provided a pro forma for obtaining written evidence. However, the use of the ARC pro forma is not mandatory. The Administering Organisation may determine the format for written evidence.

2. Creating a new Proposal in RMS

To create a new Proposal:

Login to RMS

Select Linkage, Infrastructure Equipment and Facilities 2018 Round 1 from the drop down list and click on ‘Create Draft Proposal’.

http://www.arc.gov.au/important-dates

http://www.arc.gov.au/certification-proforma

https://rms.arc.gov.au/


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3. Completing the Proposal form

There are eight Parts (A-H) in the LE18 Proposal form:

A) Administrative Summary B) Classifications and Other Statistical Information C) Project Description D) Project Costs E) Budget Justification F) Personnel and ROPE (Note: This section will not appear until a Participant has been

added and has accepted in Part A.) G) Research Support and Statements on Progress H) Additional Details

When the Proposal has been created the Proposal form parts will be displayed at the top of the screen. Please note that initially the colour of these parts will be red indicating that the part is incomplete (invalid). When the Proposal part(s) have been completed they will become green (valid).

Click on the relevant form part at the top of the screen to navigate between form parts (Part A to Part H).

Click on Part A to start completing the Proposal form.

Please remember to periodically save all changes. The ‘Save’ button is located at the top of the page next to the Adobe PDF file icon:

Note: In many cases, further help text is provided within the form to assist you in

completing questions. To access this information click on the icon.

Part A – Administrative Summary

A1 Proposal Working Title

(This question must be answered)

Provide a short working title of no more than 75 characters (approximately 10 words).

The Working Title should be an accurate reflection of the research and will be visible to assessors.

Avoid the use of acronyms and quotation marks.

Do not use all upper case characters.

This title should include the name of the item of infrastructure, equipment or facility to be acquired.


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This title may be modified and used for public release.

A2 Person Participant Summary


Before completing this question, it is important that each Participant has their ‘Person Profile’ details (personal details, qualifications and employment) updated in RMS as these details will be automatically populated into the Proposal form and must be current at the time of submitting the Proposal. Please add all people participating in this Proposal as a Chief Investigator or Partner Investigator.

Select the relevant ‘Participation Type’ and enter the Participant’s RMS email address, then click on ‘Add’. Repeat this action for the rest of the Participants.

Note:

When a Participant is added to the Proposal they will receive an automated email invitation and will be required to accept this invitation to participate on the Proposal. When adding a Participant, it is important to use the email address associated with their RMS account. If an email address other than that associated with RMS is used the Participant will not receive an invitation to participate on the Proposal.

If the proposed Participant does not have an RMS user account, they can request one by using the link found on the RMS Homepage.

For instructions on how to provide access to the Proposal form for a non-Participant (i.e. a person who is not a CI or a PI on this Proposal), see the RMS User Guide - Submitting a Proposal.

A3 Organisation Participant Summary

(This question must be answered) Add all organisations participating in this Proposal. Note that only the Administering Organisation will be able to view this Draft Proposal.

Select the relevant ‘Organisation Role’ from the drop down list.

o Administering Organisation means an Eligible Organisation (an organisation listed in section A13 of the Funding Rules) which submits the Proposal for funding




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and which will be responsible for the administration of the funding if the Project is approved. One Administering Organisation must be added to the Proposal.

o Other Eligible Organisation means an Organisation listed in section A13 of the Funding Rules other than the Administering Organisation.

o Partner Organisation means an Australian or overseas organisation, other than an Eligible Organisation, which satisfies the eligibility requirements for a Partner Organisation and is to be a cash and/or in-kind contributor to the Project.

o Other Organisation means an organisation which is not listed as an Eligible Organisation in section A13 of the Funding Rules.

Enter the name of the organisation in the search box and click ‘Search’.

Select the relevant organisation from the list of search results and click ‘Add’.

Note:

You must select ‘Add’ prior to saving your progress. If you save without ‘Adding’ all information selected will be lost.

If the organisation you are looking for is not listed and you know the Australian Business Number (ABN), click on the relevant link to add the organisation for use in RMS.

If you can’t find the organisation you are looking for, or any information is incorrect or incomplete, please contact your Research Office.

A4 Proposal Summary


Provide a written Proposal summary of no more than 750 characters (approximately 100 words) focusing on the aims, significance, expected outcomes, benefits and impacts of the Project. Please mention the name of the facility in the summary (e.g. 'a mass cytometer').

Your Proposal Summary must follow this format:

Introductory statement:

(For example: This Project aims to address/investigate/review …; by utilising/advancing/conceptualising …)

Context:


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(For example: This Project expects to generate new knowledge in the area of … using the innovative approach, is interdisciplinary, utilising new techniques …)

Outcome statement:

(For example: Expected outcomes of this Project include/enhanced capacity/build (these) institutional/disciplinary collaborations)

Benefit statement:

(For example: This should provide significant benefits, such as …)

Important things to note regarding the Proposal Summary are:

In following the format above, the summary will outline the aims of the Project, provide the broader context for the research and its significance, then outline anticipated outcomes and benefits, including scholarly, public or commercial. This may include some text from the Impact Statement.

The Proposal summary may be modified by the ARC and used for public release.

When describing benefits ensure that the description is consistent with the ARC Medical Research Policy.

Use aspirational terms (for example, This Project aims to…/The intended outcome of the Project is…/The anticipated goal of the Project is…) rather than definitive terms (The Project will…/This will ensure…/This Project will guarantee…).

Do not use first person language. Use ‘The Project aims to…’ rather than ‘I aim to’ ‘We aim to’ or ‘They aim to’ in the summary.

Use plain English and avoid the use of terminology unique to the area of study.

Avoid the use of quotation marks and acronyms.

Do not use all upper case characters in the text.

Use Australian English spelling.

A5 Impact Statement


In no more than 500 characters (approximately 75 words), outline the intended impact of the Project.

The definition of impact can be found on the ARC website.

For the purposes of the Linkage Infrastructure, Equipment and Facilities scheme, provide a statement outlining the proposed intended path to impact of the research, addressing the objectives of the scheme. It is particularly important to consider indicators from the table under Research Impact Principles and Framework and to ensure that both “outcomes” and “benefits” are included in your statement, keeping in mind that the table shows examples only and is not comprehensive.

Examples of research impact or the path to impact could include such things as broader job creation (excluding employment of the research team), revenue earned, or evidence of research advice or methodologies being successfully adopted by end-users, government or other organisations.

http://www.arc.gov.au/research-impact-principles-and-framework

http://www.arc.gov.au/research-impact-principles-and-framework


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Note: The Impact Statement may also be modified and used for public release by the ARC.

A6 Facility Manager Summary


A6.1: Facility Manager Summary - Eligible Organisations

Pick the relevant CI from the drop down list to list them as the Manager for that Eligible Organisation.

A6.2: Facility Manager Summary - Partner Organisations

Pick the relevant PI (if any) from the drop down list to list them as the Manager for that organisation.

Note: If the Person Participants listed at A2 are not showing in the dropdown list at A6.1 or A6.2, please save the Proposal by clicking on ‘Save’ (this will update any unsaved changes to the Organisation Participants list at A3, and the Person Participants will then appear in the dropdown list).

A7 Single Eligible Organisation Proposal


A7.1: Is this Proposal being submitted as a Single Eligible Organisation Proposal?

This question is to indicate whether the Proposal is one in which only one Eligible Organisation is involved. This is a ‘Yes’ or ‘No’ question.

If you select ‘Yes’ you will be required to provide a statement as to why broader collaboration is not practicable.

Please note the definition at E3.1 of the Funding Rules: Single Eligible Organisation Proposal means a Proposal which includes only one Eligible Organisation (the Administering Organisation). A Single Eligible Organisation Proposal may or may not include Partner Organisations or Other Organisations.

A7.2: If yes, in no more than 750 characters (approximately 100 words), please provide a statement which provides justification of why broader collaboration is not practicable.

A8 Is this Proposal for costs associated with multi-year construction of

research infrastructure, multi-year subscription or coordinated access to international facilities and major national facilities?


This is a ‘Yes’ or ‘No’ question.

Please note Funding Rules clause E7.1.4:

A project may be applied for up to five years only for:

a. construction of research infrastructure, as described at E7.2.1.b; or


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b. subscription or coordinated access to international facilities and major national facilities, as described at E7.2.1.d.

A proposal must request ARC funding in all years of the project and each year must be fully justified.

A9 National Facility

A9.1: Is this Proposal for a subscription or coordinated access to a major national facility.


A9.2: If your answer to A9.1 is ‘Yes’, please upload a one page PDF detailing the following information:

i. Does the major national facility currently exist?

ii. In what year did the major national facility commence operations?

iii. What is the name of the major national facility?

iv. What is the name of the organisation which owns/coordinates the major national facility?

v. What is the name and address of the organisation at which the major national facility is located?

vi. Financial support for the major national facility. This information must be presented in a table as shown in the template below:

Template: Financial support for the major national facility

Funding Year

Organisation Contribution Amount (approximate)

Total amount for year

2018

Example University $130,000

$230,000 Example Industry Organisation

$100,000

2019

Example University $130,000

$280,000

Example Industry Organisation

$100,000

Example Museum $50,000

2020

Example Industry Organisation

$100,000 (Include future years if information is available) Example Museum $50,000

A10 International Facility

A10.1. Is this Proposal for a subscription or coordinated access to a major international facility?


If you select ‘Yes’, refer to question A10.2.


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A10.2. If your answer to A10.1 was ‘Yes’, please upload a one page PDF detailing the following information:

i. Does the international facility currently exist?

ii. In what year did the international facility commence operations?

iii. What is the name of the international facility?

iv. What is the name of the organisation which owns/coordinates the international facility?

v. What is the name and address of the organisation at which the international facility is located?

vi. Financial support for the international facility. This information must be presented in a table with columns titled ‘Funding Year’, ‘Organisation’, ‘Contribution Amount’ and ‘Total Amount for the Year’, as shown in the template above for A9.2.

A10.3. If there is an agreement with the international facility in place or under negotiation, in no more than two A4 pages describe the nature of the agreement and/or provide details regarding where the negotiations are up to.

This question is to indicate whether the Proposal has an agreement with the international facility in place or under negotiation.

A11 Proposal Facility Details


In no more than 150 characters (approximately 20 words) please provide the details

of this facility to be recorded in the ARC LIEF register if the Proposal is successful.

Note: It may be useful to refer to the LIEF Register on the ARC website for examples

of the details given for previous Projects.

A12 Existing Research Infrastructure which is the same as or similar to the

requested Research Infrastructure

A12.1. Is the same or similar research infrastructure listed on the ARC LIEF Register located on the ARC website? (This question must be answered)


A12.2. Does the same or similar research infrastructure already exist in Australia? (This question must be answered)


A12.3. If you have answered ‘Yes’ at A12.1 or A12.2, please provide a statement justifying why collaborative use of the existing research infrastructure is not practicable (if you answered 'No' for both A12.1 and A12.2 please state 'Not Applicable').

http://www.arc.gov.au/australian-government-investment-research-infrastructure


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Part B – Classifications and Other Statistical Information

B1 Does this Proposal fall within one of the Science and Research Priorities?



Select ‘Yes’ to indicate if the Proposal falls within a Science and Research Priority area.

If you select ‘Yes’ you will be required to select one of the Science and Research Priority areas from the drop down list. You will then need to select one or more Practical Research Challenges from the drop down list. Each Science and Research Priority area has a number of Practical Research Challenges.

Select ‘No’ if not applicable. If you select ‘No’ the Science and Research Priorities will remain greyed out.

Note:

RMS will only allow one of the Science and Research Priorities to be selected. Please choose the most appropriate one from the list. The Proposal may, however, indicate more than one Practical Research Challenge within the chosen Science and Research Priority.

Information regarding the Science and Research Priorities is available via a link on the science.gov.au website.

B2 Field of Research (FoR)

(This question must be answered) The Field of Research (FoR) classification defines research according to disciplines. The FoR codes selected should reflect the nature of the research in this Proposal, particularly if it is interdisciplinary. The choice of FoR codes and their proportions will assist in assigning appropriate assessors to the Project and should be as accurate as possible.

Select up to three classification codes that relate to your Proposal. Once you choose the FoR code click on the Add button.

Select the six-digit FoR codes from the list of the FoR Codes carefully.

Tips for searching and entering FOR codes

Click on the icon to search the full list of FoR codes

or visit the ARC website for FOR Codes and definitions by Division.

A limit of three FOR codes can be entered in a Proposal.

Note: The ARC recommends that ‘XXXX99’ (not elsewhere classified) codes be used only when there is no other appropriate code within the classification.

Enter in the percentage for each FoR classification.

Prioritise the classification codes from highest percentage to lowest percentage.

http://www.arc.gov.au/rfcd-seo-and-anzsic-codes


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Ensure that the percentages total 100.

Enter a whole number, do not use the percentage sign (%).

Note: The highest percentage can only be entered for one FoR code (for example, 50 cannot be entered for two FoR codes).

B3 Socio-Economic Objective (SEO-08)

(This question must be answered) The Socio-Economic Objective (SEO) classification indicates the sectors that are most likely to benefit from the Project if funded.

Select up to three classification codes that relate to your Proposal. If you know the code, start entering the SEO-08 code number. A filtered list will appear, once you choose the SEO code click on the ‘Add’ button.

Tips for searching and entering SEO-08 codes

Click on the icon or visit the ARC website to search the full list of SEO-08 codes

A limit of three six-digit SEOs can be entered per Proposal.

Note: The highest percentage can only be entered for one SEO code (for example, 50 cannot be entered for two SEO codes).

Enter a percentage against each code.

Prioritise the classification codes from highest percentage to lowest percentage.




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Ensure that the percentages total 100.

Enter a whole number, do not use the percentage sign (%).

B4 Interdisciplinary Research

(This question must be answered) Does the Proposal involve interdisciplinary research? This is a ‘Yes’ or ’No’ question.

If you select ‘Yes’ two additional questions will be enabled.

o Specify the ways in which the research is interdisciplinary by selecting one or more of the options below.

o In no more than 375 characters (approximately 50 words), please indicate the nature of the interdisciplinary research involved.

B5 Does the proposed research involve international collaboration?

(This question must be answered) This is a ‘Yes’ or ‘No’ question.

If you select ‘Yes’, questions B6 and B7 will be enabled and you will then be able to specify the nature of the proposed international collaboration activities and the country or countries of the international collaborators who will be involved in the proposed project.

If you select ‘No’ questions B6 and B7 will be greyed out.

B6 What is the nature of the proposed international collaboration activities?

(This question will only be required if ‘Yes’ is chosen in B5)

Choose all options which will apply to this proposal if it is funded.

Select a category and click ‘Add’.


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B7 If the proposed research involves international collaboration, please specify

the country/ies involved.

This question will only be required if ‘Yes’ is chosen in B5.

Commence typing in the search box and select from the drop-down list the name of the country/ies of researchers and/or other parties who will collaborate on this Proposal

Australia is not to be listed and is not available to be selected from the drop-down list.

Part C – Project Description

C1 Project Description


Please upload a Project Description as detailed below in no more than eight A4 pages and in the required format. The PDF must be in the format described in Appendix B of these Instructions. The PDF must provide the following information using the headings below and in this order:

o PROJECT TITLE o PROJECT QUALITY AND INNOVATION o FEASIBILITY o INVESTIGATOR(S) o BENEFIT


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o RESEARCH INFRASTRUCTURE ARRANGEMENTS o REFERENCES

Applicants should ensure that information provided under these headings addresses the Selection Criteria as detailed in the Funding Rules.

PROJECT TITLE

This title may differ from that shown in Part A1 of the Proposal form, and may exceed ten words.

PROJECT QUALITY AND INNOVATION

Explain the nature of the research, including aims and significance of research to be

supported with the proposed research infrastructure.

Outline the need and use of the proposed research infrastructure including relevance to the needs of ARC and other competitively funded research projects/programs

Explain how the proposed research infrastructure will enhance the support for areas of existing and/or emerging research strength.

Describe how the proposed research infrastructure will demonstrate national or international focus for large scale cooperative initiatives.

FEASIBILITY

Explain the relevance of the research to the strategic priorities of the organisations.

Provide evidence that each of the organisations is genuinely committed to, and prepared to collaborate in, the Project.

Outline the existing or planned strategic research alliances between the higher education organisation(s) and other organisation(s).

Explain the effectiveness of cooperative arrangements for the management and sharing of the proposed research infrastructure, including arrangements for ongoing operational expenditure where applicable.

INVESTIGATOR(S)

Detail the track record of investigators relevant to the use of the proposed research infrastructure, with consideration given to Research Opportunity and Performance Evidence (ROPE).

For CIs and PIs who will manage the purchase, design, manufacture, installation, maintenance and coordination of access to the proposed research infrastructure, outline a demonstrated record in these activities.

Explain the relevance of the research infrastructure to the research capacity and planned activities of each CI and PI on the Proposal and, where relevant, to the research groups represented on the Proposal. This should include a summary of the role, responsibilities and contributions of each CI and PI named at Part A2 of the form beginning with ‘Investigator Managers’ named at Part A6.

Also summarise the roles and levels of involvement, if any, of other users not named in Part A2 of the form (including technical staff, research associates and other personnel).


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Where the research infrastructure comprises a database or a data acquisition facility, a case should be made for significant usage by each CI or PI.

BENEFIT

Explain the availability of and access to similar research infrastructure at organisational, regional, national and/or international level.

Detail the demonstrated needs from the researchers and/or research projects that they will utilise the proposed research infrastructure, including level of demand and likely measurable impact on the research program, including beyond the duration of the Project

Describe the value for money and budget justification for cash and in-kind contributions, and the expected rate of use of the proposed research infrastructure.

Describe the planned use of the proposed infrastructure, including proposed arrangements for broader access to individuals not named on the Proposal and the alignment of this planned use with other similar existing infrastructure within Australia and/or internationally.

Detail the plans to ensure that publicly funded research data generated from LIEF infrastructure is made open.

Outline the special needs for regional or otherwise institutions.

Explain the benefit of the proposed research infrastructure to the national research community.

Where relevant, explain how the applicants have identified the freedom to operate in the Intellectual Property and patent landscape to enable future benefits to industry.

RESEARCH INFRASTRUCTURE ARRANGEMENTS

Outline the arrangements proposed for the purchase of, construction of or access to the research infrastructure, its location, installation, day-to-day management and operation, maintenance, access by users to the facility, and the sharing of time and resources to maximise their use including arrangements for ongoing operational expenditure where applicable.

The Funding Rules also require that the Proposal set out, as agreed by each organisation named on the Proposal:

a) the terms and conditions of access for participants on the Proposal;

b) the terms and conditions of access for researchers not associated with the Proposal; and

c) details of the arrangements and costs of managing the research infrastructure (including any recurrent expenditure) and how any costs will be distributed (Funding Rules section E8.3.3).

REFERENCES

Include a list of all references, including relevant references to the Participants’ previous work.

Include a list of all references within the page limit of eight A4 pages. References only may be in 10 point, Times New Roman or equivalent font.


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C2 Medical Research


Does this Project contain content which requires a statement to demonstrate that it complies with the eligible research requirements set out in the ARC Medical Research Policy located on the ARC website? Please select ‘Yes’ or ‘No’ from the drop down list as appropriate. If ‘Yes’ is selected question C3 will be activated. The ARC Medical Research Policy provides examples of both eligible and ineligible research areas.

C3 Medical Research Statement

(This question must be answered if ‘Yes’ is selected at question C2)

In no more than 750 characters (approximately 100 words), justify why this Project complies with the eligible research requirements set out in the ARC Medical Research Policy located on the ARC website. Proposals which could be considered to be in an area related to medical research should provide justification in support of the eligibility of the Proposal with reference to the ARC Medical Research Policy.

Be as clear as possible in your response as to the main aim of the Proposal. This may include well identified, big picture and long term intent beyond the scope of the Proposal.

Address why areas of research which may appear to be medical are required, for example, to provide proof of concept, demonstrate a platform technology and are many years from medical application.

Avoid simply quoting the policy in your response and provide sufficient detail for the ARC to properly understand the intent and limits of the research aims.

Be consistent with the research summary and all parts of the Proposal.

A decision on eligibility may be made on the sole basis of this information.

C4 Please list the objectives of your proposed Project

Please list each objective of your proposed Project separately by clicking ‘add answer’ to add the next objective. You may enter 500 characters (approximately 70 words) per objective. This information will be used for future post-award reporting purposes if this Proposal is funded.

Part D – Project Cost

D1 What is the proposed budget for your Project?


Please provide details of the budget proposed for your Project.

http://www.arc.gov.au/arc-medical-research-policy







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Please do not commence entering information in the budget table until the participant and the Administering Organisation have been requested and have subsequently confirmed their participation on the proposed Project

Do not include GST in your costs. The ARC will make GST adjustments to successful projects depending on whether the funding has been provided to a government-related or non-government-related entity.

Government-related entities generally do not pay GST on the funding transaction with the ARC, however, non-government-related entities which are liable to pay GST on the transaction with the ARC will receive base-funding plus GST.

If your organisation is registered for GST and therefore is able to claim input tax credits for the GST component in the cost of goods and services purchased in the course of carrying out the Project, then the GST component of these costs should not be included in the Project costs.

The ARC is seeking full costing information for Proposals in order to enhance transparency and accountability and to help determine the actual contributions to be paid by the ARC and other parties.

Enter the amount of funding being sought from the ARC in the ARC column. It is not necessary to prioritise budget items. Funding must not be sought for items which are excluded. Refer to Sections A5.2 and E7.2 of the Funding Rules for further information on Budget items supported and not supported.

The minimum level of funding provided by the ARC is $150,000 per year of funding and the maximum level of funding is up to 75 per cent of the total direct cost of the eligible budget items.

Administering Organisation/Other Eligible Organisation/Partner Organisation/Other Organisation contributions which are ongoing beyond the duration of an LE18 Project must not be listed in the budget at Part D, but can be mentioned in E4—Details of non-ARC contributions. The table at E2—Summary of Project Direct Costs must not include ongoing contributions for years beyond the duration of the Project.

The Administering Organisation must ensure that any organisational In-kind Contributions in the budget section of the Proposal do not include basic salary for any Commonwealth Fellowships, unless it is salary over and above the Commonwealth component supported.

Clear justification of budget items enables assessors to better judge the strength and ‘value for money’ of Proposals.

Note: The ARC reserves the right to determine the level of funding allocated to a Project.

Note: Do not build indexation into the amounts. Project payments to the Administering Organisation will be automatically indexed at the time of payment for each year of the Project.

LIEF Proposal budget notes

Aggregate small items


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Instead of entering every small item as a separate line in the budget form at Part D, Proposals must aggregate smaller items into lines in the budget worth a minimum of $10,000. The budget justification at Part E3 must contain an explanation of the aggregated items. Single items requesting $10,000 or more ARC funding can still be entered as single lines in the budget.

There should not be any lines in the budget at Part D requesting ARC funding which are for less than $10,000, unless the Proposal only has one small item under a particular heading in the budget, for example, if the Proposal is only requesting one item in the Travel section for $3,000.

Example

Items to be requested from the ARC: Industrial Host Computer ($4,100), LCD Screens ($5,000), Misc. electronics, incl. DC supplies, relays, wiring, fans, etc. ($6,000), and Proximity Sensors ($1,300).

In the budget at Part D under the Equipment section, enter one line item called (e.g.) ‘IT equipment’, and then enter a total in Year 1 of $16,400 (as shown in the Equipment section in the screenshot below). In the budget justification at Part E3, provide justification for each of the four small items which were combined.

Mark any indirect costs

As part of the justification for non-ARC contributions (Part E4), all organisational contributions which are for indirect costs must be noted as such, and these contributions must not be included in the funding shown in the Project Direct Cost table at question E2, as the maximum level of funding provided by the ARC for a Project under LIEF is up to 75 per cent of the total direct cost of the research infrastructure (Funding Rules Section E7.1.2).

It is the responsibility of the Administering Organisation to determine whether costs are direct or indirect. Direct costs are directly attributable to the cost of the Project. Examples include, but are not limited to:

• Project staff or consultants (as allowed under Funding Rules section E7.2.1.a and E7.2.1.b)

• Project supplies/equipment • Travel • Labour


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• Raw materials

Indirect costs are not directly attributable to the cost of the Project. Examples include, but are not limited to:

• Utilities/overheads • Rent • Audit and legal • Electricity • Security • Telephone Example: Part E4 – Details of non-ARC contributions The contribution from the X university is made up of: Project Manager: $100,000 cash Laboratory re-fit: $20,000 cash Building and services cost for one Laboratory: $40,000 cash (Indirect cost) Part E2 - Summary of Direct Project Cost. The amount that should be listed for X university in this table is $120,000.

THE BUDGET LAYOUT

ENTERING INFORMATION IN THE ARC BUDGET

Adding items:

To add an item to the budget, click on the cross that is directly to the right of the relevant category under which the item would fall. A new window will appear for you to add a description of the item you wish to insert. The description should be a detailed description of the requested item, and should include model number, brand, or make where possible. This data will be collected and may be made publicly available. Once you have entered a description, click on the ‘Add Item’ button to complete.

When you add an item within one year of the budget, it will automatically be added to every other year. If the Proposal is for construction or subscription to an International or National facility running over multiple years, fill out the budget line for all years of funding. If you delete an item from one year, it will also be deleted from all other years.


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Add the item.

Select the Year.

Enter the $ amount of funds that you are requesting from the ARC for the item in the ‘Cash’ column.

The example below shows that year 1 has been selected and that $150,000 has been requested from the ARC for ‘Sample Equipment’ under the ‘Equipment’ category. Additionally, the example shows that the Eligible Organisation contribution for ‘Sample Equipment’ will be $50,000 in cash and $50,000 of in-kind support.

Please use the budget table as a summary, and provide further details in the Part E Budget Justifications. Enter the amounts being sought in the ARC column against the relevant category for each year you will be seeking funding from the ARC. Subsequently enter the amount being committed to the Proposal by the Administering Organisation, Other Eligible Organisation(s), Partner Organisation(s) and Other Organisation(s) against the budget line. Any In-kind contributions should also be added to the budget line. The amounts being committed from each Eligible Organisation (excluding the Admin. Org), Partner Organisation and Other Organisation listed in the Organisation Tables need to balance the total amount shown in the Total Cost line in the Budget Table. Editing Items

If you wish to modify an item’s description, please click on the ‘Edit Budget’ icon.


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Removing Items

To remove an item added to the budget, please click on the delete icon for the relevant item and select ‘yes’ to remove item. This will delete the item from all years. If you only want to request funding for an item in one or more years, enter the requested amount in the years sought and leave the field at $0 for years not requested.

Note: If removing an amount from the budget line, a ‘0’ (zero) must be entered. Leaving the field blank after using the delete or backspace button will not clear the field.

‘Australian Research Council’ column

Enter in the amounts of funding requested from the ARC against the available budget categories. Please see below for further information on each category.

Budget Categories

Budget items requested must be eligible costs under section A5 and E7 of the Funding Rules.

Personnel

Salaries of CIs, PIs and support and/or academic staff may be included as in-kind contributions under the appropriate organisation. Please note that this contribution must only be for the time related to this LIEF Project, for example in the construction of the research infrastructure, and not related to the use of the infrastructure, as per section E7.2.1.a and E7.2.1.b of the Funding Rules.

Funding requests for personnel as permitted under E7.2.1.a and E7.2.1.b must be requested at an appropriate salary level for the Administering Organisation at the time of submission.

Salaries must include a 30 per cent loading to contribute to salary-related on-costs, including payroll tax, workers’ compensation, leave loading, long-service leave, non-contributory and contributory superannuation. The 30 per cent loading excludes items such as extended leave and severance pay.

Do not build indexation into the amounts. Project payments to the Administering Organisation will be automatically indexed at the time of payment for each year of the Project.

Equipment

Equipment, Infrastructure and International or National Facilities allowed under the Funding Rules as part of the ARC funding should be entered under this category; add each item and amount required by the Proposal, with smaller items aggregated into budget lines worth a minimum of $10,000.

Maintenance

Include in this category maintenance for infrastructure and equipment required for the Project.

Other


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Include any items that cannot be appropriately placed in the other categories. Ensure that the items under ‘Other’ comply with section A5 and E7 of the Funding Rules.

Entering Contributions ($ amounts) in the columns for Administering Organisations, Other Eligible Organisations, Partner Organisations and Other Organisations.

Enter the amounts the organisation will provide to the Project in the appropriate column against the relevant budget line.

Item must first be added to the Budget table; the amounts can then be entered in the relevant columns.

‘Administering Organisation’ column

Enter in the dollar amounts that the Administering Organisation will be contributing to the Project against each budget line. The Total line will sum the total of all categories.

‘Other Eligible Organisation’, ‘Partner Organisation’ and ‘Other Organisation’ columns

Enter in the dollar amounts that the Other Eligible Organisation(s) and Partner Organisation(s) will be contributing to the Project (if applicable). The ‘Total’ line will sum the total of all categories.

The total per year contributed by the organisation(s) will need to be entered in the respective tables that will be created below the main budget table. (Each contributing organisation’s name will be automatically listed separately within the organisation tables.)

Note: If the totals in the ‘Other Eligible Organisation’, ‘Partner Organisation’ and ‘Other Organisation’ tables do not match the total contributions in the main budget table, a validation error will result.


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Part E – Budget Justifications

E1 Percentage request from ARC

(This information will automatically populate from the budget table in Part D).

E2 Summary of Project Direct Cost


Using the below template, in no more than one A4 page provide a summary of the Project direct costs over all funding years. Title the page of the PDF as ‘E2 – Summary of Project Direct Cost’.

These figures should reconcile with the cash contribution columns in the Budget Table, Part D – Project Cost, minus any cash contributions for indirect costs. Use the same row and column headings and no others. When complete save the table as a PDF and upload it into RMS.

Note:

Column Six: Calculate and insert the total cash for direct costs as one figure per year, i.e. this is the sum of all contributions from the ARC, the Admin Org, Other Eligible Orgs, Partner Orgs and Other Orgs.

Column Seven: Total contribution requested from the ARC as a percentage of the total cash cost, i.e. the ratio of column one and column five expressed as a percentage. This figure will show you if the ARC funding requested is more than 75 per cent of the total direct (cash) cost of the research infrastructure (subsection E7.1.2 of the Funding Rules).

Template: Summary of Direct Project Cost

Total Contrib

ution sought

from ARC $

Total cash for

direct costs:

Administering

Organisation $

Total cash for

direct costs: all

Other Eligible

Organisations $

Total cash for

direct costs: all Partner

Organisations $

Total cash for

direct costs: all

Other Organisa

tions $

Total cash for direct

costs. Sum of all

items sought $

Total contribution sought from

ARC as percentage

of total cash cost of all items %

Year 1 600,000 100,000 100,000 100,000 100,000 1,000,000 60%

Year 2* 0 0 0 0 0 0 0%

Year 3* 0 0 0 0 0 0 0%

Year 4* 0 0 0 0 0 0 0%

Year 5* 0 0 0 0 0 0 0%

Total* 600,000 100,000 100,000 100,000 100,000 1,000,000 60%

*Delete the rows for Years 2-5 and the Total if the Proposal has a duration of one year.


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E3 Justification of funding requested from the ARC


The ARC budget justification information must not exceed two A4 pages. The uploaded PDF must:

Use the same headings as in the Description column in the budget at Part D of the Proposal.

Fully justify each budget item requested from the ARC in terms of need, cost and priority. In justifying the budget, it is not sufficient to claim certain equipment or personnel costs as $X. Rather, the budget justification should state, for example, that a full-time research assistant or technician with a specific level of expertise is required for ‘x’ months. The same level of explanation is required for all items being requested.

Where smaller items have been combined into one budget item worth $10,000 or more, provide justification for each of the small items which were combined.

The budget justification should also confirm if competitive quotes have been negotiated with the budget item provider.

Title each page of the PDF as ‘E3 – Justification of funding requested from the ARC’.

Note: It would be preferred if items are entered in Part D, ‘Proposal Cost’, and in Part E3, ‘Justification of funding requested from the ARC’, in descending order of priority.

E4 Details of non-ARC contributions


The other Organisation(s) contribution information must not exceed two A4 pages. The uploaded PDF must:

Use the same headings as in the Description column in the budget at Part D of the Proposal.

Provide an explanation of how non-ARC contributions (cash and in-kind) will support the Project.

Administering Organisation/Other Eligible Organisation/Partner Organisation/Other Organisation contributions which are ongoing beyond the duration of an LE18 Project must not be listed in the budget at Part D, but can be mentioned here in E4.

Title the page of the PDF as ‘E4 – Details of non-ARC contributions’.

E5 Summary of Quotes


Using the below template, create a summary of quotes in no more than three A4 pages. Use the same row and column headings and no others. When complete, save the table as a PDF and upload it onto RMS. The uploaded PDF must:

Enter all information as set out in the table format below using the same headings as those below.

Enter each item in the Summary of Quotes table in the same order as each item has been entered in the first table in Part D1 ‘Project Cost’ (i.e., in descending order with the highest priority item numbered 1, second priority item numbered 2, etc.).


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If more than one quote for the same item has been obtained from different suppliers, enter both quotes using the same item number. Differentiate the first, second or third quote etc. for that same item with a 1, 2 or 3, etc. in the ‘Quote Number’ column as illustrated below.

Insert an asterisk into the ‘Preferred quote’ column as indicated below against the quote you prefer to use.

The PDF which you upload into the Proposal must fit into the format requirements. This table may be landscape orientation provided the page limits are observed and the headings of the table are on the left.

The amount shown in the ‘Amount $AUD’ should include the discount (if any).

Title each page of the PDF as ‘E5 – Summary of Quotes’.

Template: Summary of Quotes

Item Number

in priority order

Quote number

Preferred quote

Supplier name

Item name

Discount

Amount $AUD

Date of quote

Exchange rate at time of quote

1 1 * Example Co

Item 1

Nil 150,000 1/02/2013 1.29USD

1 2 ABC Co Item 1

5% 152,999 1/02/2013 1.29USD

1 3 Testing Co Item 1

Nil 150,000 1/02/2013 1.29USD

2 1 * Example Co

Item 2

Nil 100,000 1/02/2013 1.29USD

2 2 ABC Co Item 2

5% 104,000 1/02/2013 1.29USD

2 3 Testing Co Item 2

Nil 110,000 1/02/2013 1.29USD

Part F – Personnel and ROPE

Note: This is the largest section in the Proposal form. Please ensure that you save regularly while completing this section. This section may also take longer to save than some others.

Each Participant who has been invited via Part A2 and who has subsequently accepted will have a copy of this section automatically generated. Once a Participant is invited, they will automatically receive an email directing them to accept or reject the invitation to participate on a Proposal via RMS. Some questions are automatically populated from the personal details held in the Participant’s ‘Person Profile’ details. If the information requires correction, only the Participant to whom the details belong can be amended by logging into RMS and updating their ‘Person Profile’ details.

F1 Personal Details

(This information is automatically populated from the Participant’s RMS profile)


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To update personal details, the individual Participant must amend their profile in RMS by clicking the ‘Manage Personal Details’ link in the Proposal form. Please note this will open a new browser tab. When returning to the form ensure you ‘Refresh’ the page to capture the changes made to your profile.

F2 Will you be residing predominantly in Australia for the full life of the Project?

(This question must be answered) This is a ‘Yes’ or ‘No’ question. Please indicate whether you will be residing predominantly in Australia for the full life of the Project, taking into account any international travel. If you are applying as a CI and you answer ‘No’ to this question you will be prompted to contact your Research Office to check your eligibility.

F3 Qualifications

(This data is automatically populated from the Participant’s RMS profile)

To update any qualifications, the individual Participant must amend their profile in RMS by clicking on the ‘Manage Qualifications’ link in this question. Please note this will open a new browser tab. When returning to the form ensure you ‘Refresh’ the page to capture the changes made to your profile.

F4 Are you currently undertaking a Higher Degree by Research which will be

conferred after 1 January 2018? (This question must be answered) This is a ‘Yes’ or ’No’ question. If you are applying as a CI and your answer is ‘Yes’ to this question you will be prompted to contact your Research Office. Please note: A CI cannot be undertaking a higher degree by research (HDR) at the Commencement Date of the Project. Researchers must have their HDR conferred by the Commencement Date of the Project as described in Section A7.2.3 of the Funding Rules. The ‘HDR Conferral Date’ is the date that is noted on the HDR testamur. The ‘HDR Conferral Date’ is not the date of submission of the thesis, nor the date the thesis was accepted by the examination board.

F5 Current and previous appointment(s)/position(s) – during the past 10 years

(This data is automatically populated from the Participant’s RMS Profile)

To update any details in this table, click on the ‘Manage Employment Details’ link in this question. Please note that this will open in a new browser. Make sure that you refresh the Proposal page to capture changes made to your profile.

Provide details of academic, research, professional and industry experience during the past 10 years.

Specify start date and end date of each position (if known)

Select an organisation.

Note: ‘Over the last 10 years’ is defined as 2007 onwards.


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F6 Employment Details as at Commencement Date of Project


This question will be used to determine your eligibility. Please confirm your employment status at all organisations that you will be associated with as at the Commencement Date for the Project (1 January 2018). Please enter the relevant appointment type and Full Time Equivalent (FTE) for each organisation.

If you cannot find the organisation you are looking for, you can add the organisation using the relevant Australian Business Number or contact the ARC’s RMS Help Desk at [email protected] for assistance.

F7 Further Details Regarding Partner Investigator Status - Do you hold a

remunerated appointment at an Eligible Organisation? This is a ‘Yes’ or ’No’ question.

This question will be enabled if you are a Partner Investigator and have indicated that you hold an appointment at an Eligible Organisation that is at least 0.2 FTE or that you hold an Emeritus Appointment at an Eligible Organisation.

You do not need to answer these questions if you have indicated in question F2 that you will be living predominantly overseas OR if you have indicated in question F4 that you will be undertaking a Higher Degree by Research.

Justification of PI Status - Please justify your participation on this Proposal as a PI with reference to sections A7.2, A7.3, E9.1 and E9.2 of the Funding Rules

If you answer Yes to the question above, you will be asked to provide a justification for your participation on this Project as a Partner Investigator. A researcher who holds a remunerated position of at least 0.2 FTE at an Eligible Organisation, or holds an Emeritus Appointment at an Eligible Organisation, would normally be expected to participate as a Chief Investigator. Please refer to the Funding Rules for further information.

A maximum of 3750 characters (approximately 500 words) is allowed for the justification.

F8 Relevant Organisation for this Proposal


Enter the Organisation that is relevant to your participation on this Proposal, and that you will be associated with as at the Commencement Date for the Project (1 January 2018).

The ‘relevant organisation’ is the primary organisation that will be supporting your involvement in this Project if it is funded.

This organisation must be listed in question F6.

If you cannot find the organisation you are looking for, you can add the organisation using the Australian Business Number.

mailto:[email protected]


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F9 Research Opportunity and Performance Evidence

F9.1 List the most significant outputs over the last five years (2012 – 2016) for the Participant which are relevant to the Proposal and also provide the total number of peer-reviewed research outputs over the last five years.

All Participants must complete this part of the form. Write a maximum of 2500 characters (approximately 400 words), listing the Participant’s recent outputs relevant to this Proposal.

Include refereed journal articles and refereed conference papers. Ensure this listing is limited to the last five years only. If you do not have any outputs over the past five years mark this part of the form with ‘not applicable’.

Note: As a point of clarification of publication dates, the ARC will accept listing of outputs from the entire calendar years 2012-2016, in addition to the months of 2017 prior to closing of Proposals.

F9.2 Give brief details of all competitive funding for the last five years

All Participants must complete this part of the form. Write a maximum of 2500 characters (approximately 400 words).

Include Project number, if an ARC Project, the title of the Project, the years for which the Project was awarded, the amount funded, and briefly what part you played in the Project.

If you have not had any competitive funding over the past five years mark this part of the form with ‘not applicable’.

F9.3 Describe any aspects of your career or opportunities for research over the last five years that are relevant to this Proposal and that have not been detailed elsewhere e.g. any circumstances that may have slowed down your research and publications or that affected the time you have had to conduct research.

If applicable write a maximum of 1500 characters (approximately 250 words) with examples of the interruptions to your career or any other circumstances as above.


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F10 Currently held ARC Projects

(This information is automatically populated from the Participant’s RMS profile) If you have any concerns with the information recorded here, please contact your Administering Organisation’s Research Office. All Active Projects at the scheme-specific Funding Commencement Date are taken into consideration for the purpose of determining a researcher’s eligibility to apply for new funding. An Active Project means a Project that is receiving funding according to the terms of the original Funding Agreement, or has any carryover funds approved by the ARC, or an approved variation to the Project’s end date.

The list of current ARC projects includes all Projects on which you are named that have not been fully financially acquitted (via an End of Year Report), and/or Projects that have not had the Final Report submitted and approved by the ARC.

Active Projects are determined based on the Project’s End Date in RMS at the time of the submission of a Proposal. This will be used to determine whether it is an Active Project for eligibility purposes.

Part G – Research Support and Statements on Progress

Note: This part may show as ‘Complete and Valid’ on the main ‘Draft Proposal Summary’ screen despite no information having been entered. Please review this part carefully before submitting the Proposal.

G1 Research support for all Participants

(This question must be answered) For all Participants on this Proposal, please provide details of funding for research infrastructure, or research funding where the research supported would use similar research infrastructure to that being requested on this proposal:

i) Current submitted ARC Proposals (i.e. for which the outcome has not yet been announced)

ii) Any newly funded ARC Projects which are not showing in the Participant’s question F10 (Currently held ARC Projects) at the time of Proposal submission; and

iii) Research funding from sources other than the ARC (in Australia and overseas) for the years 2017-2022 inclusive. That is, list all Projects/Proposals/Fellowships awarded or requests submitted involving that Participant for funding for the years 2017 to 2022 inclusive.

Use the table formats below to create a list of relevant projects/proposals. Ensure that the text entered is still at 12 size font as per the formatting requirements. Once completed, upload the list as a PDF

Support Statuses are ‘R’ for requested, ‘C’ for current support and ‘P’ for past support

Funding amounts are to be in thousands and in Australian dollars

The template table below has been formatted to fit the specified minimum margin requirement of 0.5cm.


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ARC Proposals

In the first part of the template (ARC proposals and newly funded ARC Projects) list the current submitted ARC proposals – that is, proposals submitted to any ARC scheme as at the closing date for LE18 proposals.

Do not include proposals for ARC schemes for which the outcomes have already been announced.

Do not include proposals that will still be in draft and will not be submitted by the closing date for LE18 (i.e. proposals for schemes that close at a later date).

List the current proposal first.

Funding from non-ARC sources

In the second part of the template (Funding from non-ARC sources) list proposals and/or projects in descending date order.

Support statuses are ‘R’ for requested, ‘C’ for current support and ‘P’ for past support.

The proposal/project ID applies only to proposals, current and past projects (including fellowships) funded by the NHMRC.

Details should be provided for all non-ARC sources of funding.

Template:

Current ARC Proposals and newly funded ARC Projects which are not yet active Description (All named investigators on any proposal or grant/fellowship in which a participant is involved, project title, scheme and round)

Sa

me

Re

se

arc

h A

rea

(Y

es/N

o)

Su

pp

ort

Sta

tus

(Requeste

d/C

urr

ent/

Past)

Proposal/Project ID

2017

($’000)

2018

($’000)

2019

($’000)

2020

($’000)

2021

($’000)

2022

($’000)

Funding from non-ARC sources Description (All named investigators on any proposal or grant/fellowship in which a participant is involved, project title, source of support, scheme and round)

Sa

me

Re

se

arc

h A

rea

(Y

es/N

o)

Su

pp

ort

Sta

tus

(Requeste

d/C

urr

ent/

Past) Proposal/Project

ID (for NHMRC

proposals only)

2017

($’000)

2018

($’000)

2019

($’000)

2020

($’000)

2021

($’000)

2022

($’000)


33

Example:

Current ARC Proposals and newly funded ARC Projects which are not yet active Description (All named investigators on any proposal or grant/fellowship in which a participant is involved, project title, scheme and round)

Sa

me

Re

se

arc

h A

rea

(Y

es/N

o)

Su

pp

ort

Sta

tus

(Requeste

d/C

urr

ent/


ID 2017

($’000)

2018

($’000)

2019

($’000)

2020

($’000)

2021

($’000)

2022

($’000)

Prof Joe Example, Project title, LE18

N R LE1801XXXX 0 800 0 0 0 0

Funding from non-ARC sources Description (All named investigators on any proposal or grant/fellowship in which a participant is involved, project title, source of support, scheme and round)

Sa

me

Re

se

arc

h A

rea

(Y

es/N

o)

Su

pp

ort

Sta

tus

(Requeste

d/C

urr

ent/


ID (for NHMRC

proposals only)

2017

($’000)

2018

($’000)

2019

($’000)

2020

($’000)

2021

($’000)

2022

($’000)

Prof Joe Example, Prof Jane Sample

Y C n/a 205 100

Dr Mary Test, Prof Joe Example

Y C n/a 175

G2 Statements on Progress on ARC Funded LIEF Projects

For each Participant listed at part A2 of this Proposal, please upload a statement detailing progress for each ARC LIEF Project for which the Final Report has not yet been submitted to the ARC as at the time of submission of this Proposal.

Currently funded ARC Projects are listed in the auto-populated question F10 (Currently held ARC Proposals) in each Participant’s Part F (Personnel and ROPE).

If a Final Report for a LIEF Project listed in F9 has been submitted to the ARC, please ensure a short explanation is provided here. For example: ‘Final Report has been submitted to the ARC on dd/mm/yyyy’.

Where the Candidate is unsure of the exact date of the final report, it is permissible to list the month and the year that the final report was submitted.

If there are circumstances in which no work or minimal work has been undertaken on the Project, this must be described in the statement on progress.

Click ‘Add Answer’ to insert additional boxes for each relevant LIEF Project.

Please provide the Project ID and the First named investigator (Project Leader) for each relevant LIEF Project.


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Upload a PDF of no more than one A4 page for each active LIEF Project detailing the progress of the Project involving that Participant, including the use to date of the infrastructure and the associated cross institutional collaboration.

This question only applies to funding held under the LIEF scheme. You do not need to provide statements for Projects funded as part of other schemes, such as Discovery Projects or Linkage Projects.

Important note: If the ARC considers that a Proposal is incomplete, inaccurate or contains false or misleading information, the ARC may in its absolute discretion decide to recommend that the Proposal not be approved for funding.

Part H – Additional Details

H1 Is this Proposal for a database or data acquisition facility?



H2 Availability and Usage of Research Infrastructure

(This question must be answered) Calculating the overall availability of the research infrastructure The ARC realises that one size does not fit all when calculating the availability of research infrastructure. The following are some examples of calculating the total time the requested research infrastructure will be available; however, you should use whatever process is appropriate for your facility.

1) a facility available office hours = 40 h/wk. 2) a facility available day and night = 70-168 h/wk. 3) a high performance computing facility running in parallel = millions of hours per

week. 4) a facility available for 10 weeks a year = 1 day/wk on average.

H2.1 What is the total time the requested research infrastructure will be

available?

Enter the total time available (the answer must be a number). H2.2 Units (This question must be answered)

Please enter the units the facility will be available for in either days per year or hours per week.

H3 Brief explanation of total time available

(This question must be answered) In no more than 100 characters (approximately 15 words) please provide a brief explanation of the total time available, similar to the wording in the examples 1) to 4) above.


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H4 Use of Research Infrastructure by Participants


This question is autopopulated with the list of Participants listed at Part A of the Proposal

Note as per section E9.1.4 of the Funding Rules, each CI and PI and/or their working group must be a significant user of the research infrastructure, on average, for a minimum 10 per cent of the available time of the research infrastructure. Where there are more than ten (10) named Participants on a Proposal, the minimum usage may be pro-rated.

If this Proposal is not for a data acquisition facility or a database and a CI or PI lists a usage figure less than as required at E9.1.4 of the Funding Rules, a validation error will occur.

If this Proposal is for a data acquisition facility or a database and a CI or PI lists a usage figure less than as required at E9.1.4 of the Funding Rules, then a case for significant usage may be made in the ‘Justification’ column of the table.

The usage listed for a CI or PI can include the time that their working group will use the research infrastructure, however it cannot include the time that another CI or PI will use it (the Proposal form will have a separate line for each CI and PI). For example, if CI Smith will use the equipment for one hour a week, and her team (which does not include any other CIs or PIs on the Proposal) will use it for two hours, the line in this table for CI Smith would list three hours.

If there are any additional explanatory comments about the usage, these can be entered in the ‘Comments’ column in the table.

In cases where the research infrastructure comprises a database or a data acquisition facility, a brief explanation of the usage should be included in the Project Description (Part C).

In cases where it is possible for multiple users to simultaneously use the research infrastructure, it is possible for the Proposal to list a combined CI and PI usage of the research infrastructure that exceeds 100 per cent of the available time of the research infrastructure. For example, if the equipment is only available for ten hours per week, but multiple users can use it at the same time, all of the CIs may list their percentage as 50 per cent (five hours) of the available time.

H5 Research Infrastructure Located Outside of the Administering Organisation

H5.1 Is any or all of the research infrastructure to be located outside the Administering Organisation's premises? (This question must be answered) This is a ‘Yes’ or ‘No’ question.

H5.2 If ‘Yes’ is selected at H5.1, please provide the following information:

The proposed physical location of the research infrastructure.

A statement in no more than 750 characters (approximately 100 words) justification for the proposed location of the research infrastructure.

Refer to section E8.3 of the Funding Rules for further information regarding funding, ownership and location of research infrastructure.


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H5.3. In no more than 750 characters (approximately 100 words), please provide a statement providing justification for the location of the research infrastructure

H6 Prior Commonwealth funding

H6.1 Has the infrastructure, equipment or facility been funded (in full or part) by the Commonwealth in previous years? (This question must be answered)


H6.2 If ’Yes’ is selected at H6.1, please provide the following information:

Include the relevant Project IDs and describe, in no more than 750 characters (approx. 100 words) how additional funding through the LIEF scheme would enhance or add to the previous funding.

Note: If prior Commonwealth funding was not derived from the ARC and does not have a relevant Project ID please type ‘NOT ARC FUNDING’ and provide the agency’s name, the name of the funding scheme as well as an explanation.

In no more than 750 characters (approx. 100 words), provide a statement to justify how additional funding through LIEF would enhance or add to the previous funding.

H7 Integrated research facilities

H7.1 Is this Proposal a request for an integrated facility? (This question must be answered)

In special circumstances a LIEF Proposal may be submitted for an integrated facility consisting of a number of small items (refer to the current Instructions to Applicants and Funding Rules). Such Proposals will be considered only where justification to the satisfaction of the ARC has been provided that an integrated facility is necessary to support research activities.


H7.2 If ‘Yes’ is selected at H7.1, provide a statement of no more than 750 characters (approximately 100 words) justifying why an integrated facility is necessary to support the research activities outlined in this Proposal and how the overall research outcomes will be enhanced by this arrangement.

4. Submitting Proposal to the Research Office

Once all form components of the Proposal form are completed and saved, the Proposal form header should be validated and have changed from red (invalid) to green (valid).

Before submitting the Proposal form to the Research Office, the Project leader must review all form parts to ensure the information to be submitted is complete and valid. When you are ready to submit the Proposal to the Research Office return to the Action Centre home page and click on ‘Submit to Research Office’.


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Note: Many users will be attempting to submit concurrently as the deadline approaches for each round. Please allow sufficient time to complete and submit Proposals before the closing time. As the time on a computer server may differ slightly from the ARC servers, submission should not be delayed until the last possible moment. Note that Research Offices may impose their own internal deadlines on researchers to submit Proposals. Participants and Research Office staff who wish to generate a PDF so that they can keep a hard copy of the submitted Proposal may generate a PDF by selecting the PDF icon next to the ‘Save’ button (top right).


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Appendix A – Adding your ORCID iD to your RMS account RMS users are now able to link an ORCID iD to their RMS User Profile. The functionality will connect directly to ORCID, and will allow the user to link a current ORCID account or will provide them with the ability to create an ORCID account. At this stage, it will not be mandatory for Applicants to have an ORCID iD listed within their RMS account. Additionally, this will simply link RMS to the user’s ORCID account and will allow the ARC to view any Public Information. No information from the user’s ORCID account will be utilised in other parts of RMS at this stage. Please be aware that your ORCID ID and information will not appear in the LE18 Proposal form and will not be used for assessment purposes, therefore it is important that all questions in the Proposal form are answered. Instructions on how to add an ORCID iD to a user’s account:

1. Login to RMS at https://rms.arc.gov.au

2. Click on Personal Details under the Person Profile section of the Action Centre

Figure 1 – Personal Details link under Person Profile

3. Click on the Create or Connect your ORCID iD button

Figure 2 – Button to Create or Connect your ORCID iD

https://rms.arc.gov.au/


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4. A pop up box will appear for you to connect your ORCID iD, if you already have

one, or simply complete your details within the pop up box to create an ORCID iD.

Figure 3 – Introductory information within ORCID pop up box

Figure 4 – If you already have an ORCID iD, Click on the Sign In link


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Figure 5 – Create an account by completing the fields on the page

5. Click Authorize to link your ORCID iD to your RMS account.


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Appendix B – Format requirements for PDFs

Write in plain English and comply strictly with the Proposal format and submission requirements. All pages of additional text (uploaded in PDF form) must be as follows:

Black type, or occasional coloured type for highlighting purposes.

Single column.

White A4 size paper with at least 0.5 cm margin on each side and at top and bottom.

Text must be size 12 point Times New Roman or an equivalent size before converting to PDF format and must be legible to assessors. Otherwise, a highly legible font type must be used: Arial, Courier, Palatino, and Helvetica subject to them being an equivalent sized font to 12 point Times New Roman. Variants such as mathematical typesetting languages may also be used.

References only can be in 10 point Times New Roman font or equivalent.

Adhere strictly to page limits designated for each part of the Proposal.

Applicants should note that colour text, colour graphs, colour photographs, detailed graphics and grey scale objects may be reproduced in black and white.

Additional text uploaded as PDF may appear slightly reduced in size due to the RMS formatting of the attachments to include page numbers. Additional text uploaded in PDF form should be directly generated rather than scanned to maximise the quality of reproduction.

The ARC reserves the right to seek an original electronic copy of the Proposal to determine that the text meets these requirements.

Before a document is uploaded into a Proposal form please ensure that electronic signatures are imbedded into documents and no changes have been made to a document which is already a PDF. If an electronic signature is placed on top of a PDF as opposed to being added to a Microsoft Word document and then converted to a PDF, then the edited text and/or signature will not appear in the RMS generated Proposal form.