line of sight gfoa 2015 annual conference pm 101

©2014-2015 Line of Sight

Project Management 101Government Financial Officers

Association2015 Annual Conference

June 2, 2015©2014-2015 Line of Sight


Learning ObjectivesUnderstand the basics of project

management and keys to successful projects.

Discover real world applications of project management principles.

Determine scenarios when to emphasize the need to call a project a project.


Project Management:The Basics


What is a ProjectA defined and sponsored project scope

A roadmap for deliverables

Documented roles and responsibilities

A common language for communication relative to project phases, tracking and reporting

Processes to enable communication, accomplish the work, facilitate issue resolution and risk mitigation


PM Methodologies Adaptive

Agile

Crystal

Dynamic Systems Development Model

Extreme Programming

Feature Driven Development

Joint Application Development

Lean Development

PRINCE2

Rapid Application Development

Rational Unified Process

Scrum

Spiral

SDLC

Waterfall


Waterfall vs. AgileValue

Organization Structure

Scope Change

Resource Skillset


Project Management:The PMI Framework


PMI FrameworkProject Management

Processes

Project Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human Resources Management

Project Communications Management

Project Risk Management

Project Procurement Management

Project Stakeholder Management


Project Management Processes


Value Added Approach to getting things done Quicker and cheaper

More predictable

Better solution “fit”

Resolving problems quicker

Better communications and management of expectations

Improved financial management

Fact based decision making

Improved work environment


Project Management:The Path to Success


Managing Change

PROJECT MANAGEMENT LIFECYCLE

Initiate Plan Execute Monitor & Control Close

CHANGE MANAGEMENT LIFECYCLE

Prepare Manage Reinforce


LeadershipChange Management Project Management

Prepares sponsors for their role in the change process

Provides content for their activities and interactions

Checks “bad” behavior

Codifies sponsors’ roles and responsibilities

Establishes framework for their engagement

Informs on progress and engages in decision-making


CommunicationChange Management Project Management

Emphasizes the “why” and the “personal”

Addresses and elicits/encourages behavior

Provides conduit for participation in change

Emphasizes the “facts” – who, what, when, and how

Addresses action, deliverables, and outcomes

Provides conduit for information sharing


Motivating Teams"If you want to build a ship, don't drum up the people to gather wood, divide the work, and give orders. Instead, teach them to yearn for the vast and endless sea."

-Antoine De Saint-Exupery, Author of The Little Prince


Getting Buy-InThree ways to deal with resistance management:1. Prevent it…

• Build Change Management competency in the organization’s leaders

2. Proactively manage it…• Predict and plan for it using Risk

Management tools and techniques3. React to it…

• Build coping processes and competencies of Sponsors, Project Managers, and key team members


Keys to ImplementingDiscover People

Identify Processes & Tools

Select Critical Few – Focus on few high value opportunities

Create Artifacts

Continually improve the process


Martin Sullivan, Senior [email protected]

410.696.2610 www.line-of-sight.com

http://www.linkedin.com/in/martinlsullivan

@martinlsullivan

http://www.linkedin.com/

company/line-of-sight

@LineofSightLive

mailto:[email protected]

http://www.line-of-sight.com/

line of sight gfoa 2015 annual conference pm 101

Leadership & Management

basics of project management

project phases

management of expectations

sponsored project scope

line of sight value

line of sight waterfall

financial management

change process