lightning talk, donnelly: where do you begin in this? raising insti…
DESCRIPTION
Martin DonnellyTRANSCRIPT
“Where do you begin in this?”
d
Raising institutional data management capacity with the DCC
Martin DonnellyDigital Curation CentreUniversity of Edinburgh
Research Data Access and Preservation summitBaltimore, MD – 4 April 2013
- Digital Curation Centre, est. 2004- Three partners: Edinburgh, Glasgow and Bath- Primary funder is JISC
Helping to build capacity, capability and skills in data management and curation across the UK’s higher education research community
- DCC Phase 3 Business Plan
www.dcc.ac.uk
1. About the
2. Institutional Engagement programme overview
With funding from HEFCE we’ve…
• Worked intensively with c. 20 HEIs to increase RDM capability– 60 days of effort per HEI drawn from a mix of DCC staff– Deploy DCC and external tools, approaches and best practice
• Variable support based on institutional wants/needs– Institution agrees a schedule of work with the DCC, and each assigns a primary
contact / programme manager
• Lessons and examples will be shared with the community (synthesis report currently in preparation)
www.dcc.ac.uk/community/institutional-engagements
3. Policies and other pressures
2011 was a year of mandates and modernisation…
• RCUK - Common Principles on Research Data Policy• ESRC - requirement for data management plans (and
subsequent analysis of plans received)• EPSRC - Policy Framework on Research Data• HEFCE - Universities Modernisation Fund and DCC
6.9 The Research Councils expect the researchers they fund to deposit published articles or conference proceedings in an open access repository at or around the time of publication. But this practice is unevenly enforced. Therefore, as an immediate step, we have asked the Research Councils to ensure the researchers they fund fulfil the current requirements. Additionally, the Research Councils have now agreed to invest £2 million in the development, by 2013, of a UK ‘Gateway to Research’. In the first instance this will allow ready access to Research Council funded research information and related data but it will be designed so that it can also include research funded by others in due course. The Research Councils will work with their partners and users to ensure information is presented in a readily reusable form, using common formats and open standards.
Government pressure…
http://www.bis.gov.uk/assets/biscore/innovation/docs/i/11-1387-innovation-and-research-strategy-for-growth.pdf
• Public good• Preservation• Discovery• Confidentiality• First use• Citation• Public funding
……………………………………………………………………………………………………………………………….……………………………..
……………………………………………………………………………………………………………………………….…………………………..…
UK DATA ARCHIVE
ESRC DMP REQUIREMENTS
• DMP requirement introduced April 2011 • Requirements & guidance developed by UK Data Archive & ESRC• DMP topics:
• assessment of existing data that could be used for the research
• information on new data that will be created• quality assurance of data• back-up and security of data• expected difficulties in data sharing, e.g. ethical or legal
issues• rights (copyright and Intellectual Property rights)• data management responsibilities• preparation of data for sharing and archiving
……………………………………………………………………………………………………………………………….……………………………..
……………………………………………………………………………………………………………………………….…………………………..…
UK DATA ARCHIVE
ESRC REVIEW OF DMPs
DMP Review 2012, UK Data Archive, Research Data Management Support Team
• evaluated quality of random sample of 24 DMPs • scored each topic: 1=insufficient; 2=sufficient; 3=excellent
Findings• Average quality score: 17 (9-23)• 7 DMPs (29 %) < 16; 4 DMPs (17 %) < 12• On average good to excellent information on assessing existing
data (average score of 2.4 )• Poorest information:
• copyright and IPR / preparing data for sharing and archiving• Score = 1 (insufficient information provided) most common
for copyright (7 plans), data management responsibilities (5 plans) and data preparation (5 plans)
The odd one out. EPSRC expects all the institutions it funds…a. to develop a roadmap that aligns their
policies and processes with EPSRC’s expectations by 1st May 2012
b. to be fully compliant with these expectations by 1st May 2015
http://www.epsrc.ac.uk/about/standards/researchdata/Pages/expectations.aspx (April 2011)
Quick plug: RDMF, 25 April 2013
- Special event, involving representatives of several RCUK funders - Outcomes will be posted to the DCC website after the event, and
no doubt Tweeted etc
4. Institutional Engagement programme: outcomes and lessons learned
The first programme:a balanced
cohort
University Class Representative group Senior management champion
Aberystwyth (joined by Bangor) Red brick Welsh Confederation Senior PVC
Bath Plate glass
East London Post 1992 Million+
[Senior management team strategic initiative]
Edinburgh Ancient Russell Group Vice Principal Knowledge Management
Glasgow Ancient Russell Group Vice-Principal for Research & Enterprise
Hull Red brick PVC Research
Loughborough Plate glass 1994
London School of Economics Red brick Russell Group
Northampton Post 1992 Million+ Executive Dean for Science & Technology
Open University Distance University Alliance
Oxford Brookes Post 1992 University Alliance PVC Research
Queen Mary University London Red brick Russell Group Vice-Principal for Research and International Affairs
Queen’s University Belfast Red brick Russell Group
Salford Plate glass University Alliance
Sheffield (became White Rose Consortium)
Red brick Russell Group
St Andrews Ancient 1994
Stirling Plate glass Deputy Principal
Surrey Plate glass 1994 Director of Traded Services and Business Support
University of East Anglia Plate glass 1994
University of the Arts London Post 1992
Warwick Plate glass Russell Group
• Input from three perspectives1. Research practice2. Research support 3. Management
• Unfamiliar collaborations and groups• Need for authority, clarity and drive• Focus on desirability, achievability and
sustainability
A cycle of business process redesign
The IE teams
50% have senior
academic champions
Team leaders• Library – 11• Research
office – 8• ITS – 2
Major support• Library – 7• Research office – 2• ITS – 6• Records
management – 2• Repository
management – 1
DCC• Expert
knowledge• Facilitation • Technical
advice
Ownership
Guidance
Developing institutional infrastructure
Steering Group and roadmap
Awareness raising
Analysis of practice
AuditsData clinicsPilot groups
Training
Business plans or
roadmapsCustomised
DMP
Four phases• Initiate change• Diagnose data
practices• Reengineer roles• Introduce
sustainable services
IE activities
Assessing needs
RDM roadmaps
Piloting tools
Policy development
Policy implementation
Quick wins: planning and storage
• Six of the seven research councils require DMPs
• Create tailored / branded versions of DMPonline with– templates / boilerplate
responses– links to local web pages,
training materials, support contacts
• Storage, focusing on – providing sufficient
capacity for research data– tools to enable sharing
with collaborators– advice on the selection of
options (e.g. onsite repository, national services, cloud services)
– matchmaking with relevant projects
Imperatives of guidance and training
Data management
can seem arcane and
overwhelmingly technical
Provide short, simple
guidance that reflects
and promotes
local support
Use tried and tested resources
(e.g. DC101)
Focus on sustainability:• Disciplinary
courses for postgraduate students
• Reskilling of professional support staff
Training features in just over ¼ of the engagements…
IEs as case studies of HEIs
• Universities are generally in the early stages of scoping RDM needs and obtaining benchmarks
• Few have the effective components for RDM services or infrastructure in place
• More concerned with meeting funder expectations rather than a desire for sustainable infrastructure
• There is confusion over the sequence for producing strategies, plans and policies
• The gulf between early adopters and late entrants is widening
Interim observations
The future…• Still more demand than the DCC can meet• Realigning our programme to reflect the
widening spectrum of need, offering – specific curation techniques to enable infrastructure
development– sociotechnical support, from advocacy to skills
reengineering to organisational repositioning• DCC team engaged as expert hands-on
consultants delivering specific tasks• HEIs will be required to demonstrate
commitment to maintain the engagement
Thank You
@mkdDCCwww.dcc.ac.uk
Thanks to Graham Pryor (DCC) and Veerle Van den Eynden (UK Data Archive) for use of their slides
- Tell us a story, sir.- Oh, do, sir, a ghoststory.- Where do you begin in this? Stephen asked, opening another book.- Weep no more, Comyn said.- Go on then, Talbot.- And the story, sir?- After, Stephen said. Go on, Talbot.
Joyce, J. (1922) Ulysses