Life Cycle Logistics (LCL) Reconstitution Effort

Update

FIPT OCT 09

Integrity ~ Service ~ Excellence

War-Winning Capabilities … On Time, On Cost

Air Force Materiel Command

Linda SnyAF/A4/7

Sherry OttHQ AFMC/A4UA

• Background– LCL Reconstitution Effort– Focus Teams– Workforce Initiatives

• Coding Effort– Overarching Guidance– LCL APDP Coding Checklist– Tracking Matrix

• Functional Office– Mission Statement– Processes/Responsibilities

• Summary

Overview

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LCL Reconstitution Effort

GOAL: Develop and “right-size” the LCL Workforce engaged in

system acquisition, with the competencies, skills and

management support necessary to translate and design

warfighter performance requirements into tailored, affordable,

effective product support spanning the entire system life cycle

INITIAL FOCUS: 346 series / AFSC 21XX (officer) & 2XXXX

(enlisted) personnel involved in logistics planning activities

during weapon system / subsystem acquisition without regard

to:

– Geographic location / Product and Air Logistics Centers

– New or fielded system

Charter signed by co-champions:

AF/A4/7 & AFMC/CA

15 May 08

3

Co-ChampionsMr. Mike Aimone, AF/A4/7 & Dr. Steven Butler AFMC/CA

AFMC/A4 Team LeadMs. Sherry Ott, AFMC/A4U

Organization Focus TeamMs. Brenda Robinson, AFMC/A4U

Ms. Judy McCoy, ASC/AQY__________________________________

Address relationship of LCL work to other functions and organizations within

acquisition and larger logistics communities to ensure LCL work is being

performed efficiently & effectively.

(4 Initiatives)

Processes, Policy and Tools Focus Team

Mr. Chris Milius, AFSPC/A4SP

____________________________Address consistent application of Policy, Processes and Tools used by

the LCL workforce to ensure high confidence of product support across the acquisition life cycle.

(3 Initiatives)

AdvisorMs. Sue Lumpkins AF/A4L

Subject Matter Experts

ConsultantMr. Bill Budden, DLA

LCL Workforce Reconstitution Focus Teams

Workforce Focus TeamMs. Linda Sny, AF/A4L

Ms. Jeanette Bonnell, OO-ALC/DPD__________________________________

Address Workforce Management and Development initiatives needed to

ensure success with developing and right-sizing the LCL (Acq) Workforce.

(12 Initiatives)

CULTUREAddressed by all

Focus Teams

4

Initiative # / Initiative Title Status

WF-0807-01Completed deliverables: Development of notices to workforce, chart format /metric report for quarterly metrics reporting Completed 2Q09; steady state: 4Q2009.

WF-0807-04 Develop/Implement Communication Strategy on LCL Acquisition Workforce Initiatives

Began project planning, study and initial implementation ECD: 1Q10

WF-0807-07 Began initiative planning and research management ECD: 4Q10

WF-0807-08 LCL Acquisition Position Coding Completed review of existing plans and processes; Began draft of standardized plan ECD: 3Q09

WF-0807-05 Determine/Right-Size Correct # LCL Positions and Funded Authorizations

Monitoring status of ASU model; potential replacement effort ECD: 3Q09

WF-0807-02 Cross-Functional Training Team members began to map to the Sustainment curriculum portfolio , DAU, AFIT and local courses ECD: 4Q09

WF-0807-03 Identification of “local civilian career broadening” Pool Positions

Started identifying logistics positions at each installation/center ECD: 2Q10

WF-0807-12 Establish Civilian AFMC MAJCOM Career Broadening Program

Began to establish team to develop LCL Career Broadening program ECD: 1Q10

WF-0807-10 Standardize Acq LCL Intern Training Plan

Began gathering AFMC center inter/trainee training plans ECD: 1Q10

WF-0807-11 New Accession (Mid/Senior Level) Program

Began looking at existing mid/senior level training programs EDC: 1Q10

WF-0807-09 Reinvigorate Mentorship Initiatives Begin initiative planning and metrics development ECD: 4Q09

WF-0807-14 Leadership and Functional Refresher (LCL) Training

Identifying DAU POC to support initiative; RIE date depends on Champion approval ECD: 4Q09

PPT-0806-04 Analytical/Supportability Tools and Training

Benchmarking with ILCM PS Process, Criteria and Tools (PCT) team to identify analytical and supportability tools. Initial list provided, next step will examine decisions/processes supported by each tool. ECD: 4Q09

PPT-0806-07AFLMA/LGY examining sources of information on M&S application and use to include; other studies, existing tools, and other academic and professional sources. ECD: 3Q09

PPT-0806-11 Logistics Readiness Level (LRL)Fact-finding and comparison with other similar initiatives complete. Next step, host event to evaluate LRL criteria, methodology and tool application ECD: 4Q09

OR-0807-01 LCL Enterprise Leadership - A Seat at the Table

Reviewing initiative for updates to better drive the objectives and prepare for event to address Center/wing implementation ECD: 2Q10

OR-0806-09 LCL Community Roles & Responsibilities Reviewing initiative for updates in preparation for a VSA event in May 09 time frame to identify current and future state ECD: 1Q10

OR-0806-01 LCL Conference or SymposiumBenchmarking other similar symposiums (i.e., SLCLF, Symposium) to develop plans/concept for a separate LCL Symposium ECD: 2Q10

OR-0806-02 POC data collected and being populated into a directory format for publishing. ECD: 2Q09

WF-807-08 LCL Acquisition Position Coding

LCL Workforce Initiatives

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• Problem: – Inconsistent LCL position coding across AFMC

potentially resulting in an unqualified and untrained workforce

• Deliverables: √ Tools/Templates to enable consistent & correct

coding

– Accurately coded LCL acquisition positions

– Clean up/Correction of mismatches in systems

– Institutionalized/codified/enduring coding process

• Status: √ Beta Testing of template completed

√ Command-Wide socialization July-August 09

√ AFGE MOA established

− Coding review on-going

− Non-bargaining/Military ECD 9 Oct 09

− Bargaining ECD 15 Dec 09

LCL Position Coding (WF-0807-08)

6Integrated with the AFMC/CC Deep Dive Coding Effort

AAC; 49 AFFTC; 48AFNWC; 57

AFRL; 4ASC; 200

AFSAC; 4

ESC; 84 HQ AFMC;

39OC-ALC; 273

OO-ALC; 173

AFGLSC; 380

WR-ALC; 441

Center CIV OFCR ENL TOTAL

OC-ALC 244 20 9 273

OO-ALC 132 27 14 173

WR-ALC 401 34 6 441

AAC 31 2 16 49

ASC 130 28 42 200

ESC 67 11 6 84

HQ AFMC 14 9 16 39

AFFTC 23 0 25 48

AFGLSC 359 11 10 380

AFNWC 52 4 1 57

AFRL 1 3 0 4

AFSAC 0 4 0 4

AFMC Coded positions as of: 22 Jun 09

• Coding review, NOT a classification exercise– Reviewing all 346s and Military equivalents

• Template built to enable standardized coding– Built “By the Employee – For the Employee”– Electronic form – e-signature & coordination

Overarching Guidance

“Positions” are coded - “people” are certified

7

Definition: LCL

• LCL is:

– The planning, development, implementation, & management of a comprehensive, affordable, and effective system support strategy

– Replaced “Acquisition Logistics” in DAWIA vernacular in 2003

• Life Cycle Product Support includes both:

– Acquisition: design, develop, test, produce and deploy

– Sustainment: operations, support, and disposal

8

ILCMThe seamless governance, transparency, and integration of all aspects of infrastructure, resource management, and business systems necessary for successful development, acquisition, fielding, and sustainment of systems, subsystems, end items, and services to satisfy validated warfighter capability needs (AFPD 63-1, 20-1)

Life Cycle Logistics(Acquisition Logistics)

Logistics Design Influence Integrated Logistics Support Planning Product Support & Sustainment Configuration Management Reliability & Maintainability Analysis Technical/Product Data Management Supportability Analysis

Supply Management

Forecasting & Demand Planning

Supply PlanningSourcing Inventory Management

Deployment / Distribution / TransportationDeployment Planning Physical Distribution/ Transportation

Operations

Maintenance Support

Maintenance Operations (includes depot maintenance)

Production & Support

Logistics Categories / Core Competencies

WO

RKFO

RCE

LOG

ISTI

CS

MA

NAM

GEM

ENT

ACTI

VTIE

S IN

TEG

RATE

D L

IFE

CYCL

E SY

STEM

DoD Logistics Human Capital Strategy (HSC), 12 May 2008 & DoD Core Logistics Competencies and Proficiencies Booklet, June 1, 2008, Vers 1.1

DoDD 5000.1, DoDI 5000.02

Product Support Processes Contained in AFI 63-101, para 3.88

Design for Support(Acquisition Logistics)

Support the Design(Sustainment)

Plan for Support(Acquisition Logistics)

Defense Acquisition Guide, Chap 5, , 24 Oct 2003

9

Is it a Program Management

or Contracting position?

Code the PositionPM or Contracting accordingly

Yes

Is the position in a Designated Acquisition Organization

?

Yes

No No NoAre the duties of the position predominantlyAcquisition Functions

per DoD policy?

Do Not CodeNot an AT&L Position

NoIs the Occupational series or AFSC of the position

supported by the Allowable Acquisition Coding Matrix

?

Using Position Category Descriptions, determine the appropriate Acquisition Position Category corresponding to the predominant duties of the position.

Yes

Obtain Air Staff functional approvalusing Coding Deviation Process.

Yes

No Do NotCode

Yes

• Establish the Position Level in accordance with Air Force Direction.

• Comply with AF and DoD coding policy regardingdesignation of CAPs and KLPs.

Yes

Code the Position

Step-by-Step Process for Designating and Coding AF Acquisition Positions

Yes

Our AFMCLCL

ChecklistSAF/AQXD

Flow Diagram

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LCL APDP Coding ChecklistTop Bottom

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S A M P L E

LCL APDP Coding Checklist• The top portion of the

checklist contains information on:– Logistics Workforce– AT&L Career Field/Path Specific Duties – AT&L Workforce Position Category

Description (PCD) General Acquisition Related Duties:

• The embedded hyperlinks are active

• This area of the checklist is not editable by the userTo

p

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LCL APDP Coding Checklist• The center section of the

checklist contains the competencies outlined in the 2008 DoD Logistics Human Capital Strategy

http://www.acq.osd.mil/log/sci/hcs/DoD_Logistics_HCS.pdf

• “Hovering” your mouse over the fillable blue boxes provides additional detail for filling out the checklistCe

nter

• Provide specific examples in your current job demonstrating each competency (1000 characters or less) and enter a percentage of time you spend performing each competency on a monthly basis

***Not all competencies must have an entry

Blank entries = 013

LCL APDP Coding ChecklistSubstantiation Examples

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Logistics Design Influence - DoD Core Logistics Competencies and Proficiencies Booklet Page: 45 The technical and management activities conducted to ensure supportability performance capabilities are considered early and throughout the acquisition process to optimize support costs while providing the user with the resources to support and sustain the system. Ensures the equitable and concurrent incorporation of specified supportability related performance, capability, design, and development criteria associated with systems design (both initial and modernization) of defense system programs.

Substantiation: Provide specific example(s) in your current job demonstrating this competency. Percentage

- Functional OPR for MAJCOM UCI Checklist for programs in acquisition- AF OPR for Independent Logistics Assessment (ILA) targeting program preparing for Milestones A, B, Full Rate Production- ILCM Policy Spiral 2 OPR for HQ AFMC/A4 responsible for developing current/ relevant LCL (Acq) policy/guidance for programs in Acquisition- Conduct logistics assessments for programs in acquisition for this topic

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XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

Integrated Logistics Support Planning - DoD Core Logistics Competencies and Proficiencies Booklet Page: 49 The technical and management activities conducted to develop and deliver required system support to ensure achievement of warfighter required performance capabilities, while minimizing support costs, logistics footprint, and providing the user with the resources to sustain the system in the field.

Substantiation: Provide specific example(s) in your current job demonstrating this competency. Percentage

Responsible for developing and updating AF policy that clearly delineates the roles and responsibilities of life cycle product support activities in acquisition and sustainment direction and provide advisory recommendations to the Acquisition Service Executive. Analyze Statutes, Executive Orders, OSD direction to ensure consistent implementation within AF policy. Propose revisions to Statute and OSD requirements, develop updates/ new direction to AF publications, and collaborate within HAF and across MAJCOMS and Joint Operational Activities. Provide HAF functional oversight to ensure elements of life cycle product support: e.g. sustainment planning, maintenance strategies, affordability, cost, supportability risk assessments, site activation, field support, and enterprise performance metrics and trends are addressed to ensure weapon systems meet user capability requirements. Represent the life cycle logistic positions at multi-Agency meetings and conferences.

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LCL APDP Coding Checklist

15

• Percentages entered for each competency will be automatically totaled

• If the total percentage is 51% or greater, then the position should be LCL APDP coded

***“Total” field is not editable by the user

• The remainder of the checklist contains:

• User editable fields• Calendar pop-ups• Drop down boxes• Digital signature boxes

Bott

om

Completed Checklists sent to HQ AFMC LCL Functional Office

Coding Tracking Matrix

16Return to HQ AFMC LCL Functional Office via CoP

Civilian:

Officer & Enlisted:

****ZZ Vacant8888/7777AFXXXX

Name

Pay Plan - Series - Grade

AFSC - Personnel

AFSC - Manpower

Owning Base

Office Symbol Wing

Group/ Squadron

Owning Base - MPES

Duty Location

Manpower Position Control Number (MPCN) - Personnel

Manpower Position Control Number (MPCN) - Manpower

Civilian Position Control Number (CPCN)

Bargaining /Non-Bargaining Unit Status Code

Acquisition Category - Personnel

Acquisition Level - Personnel

Acquisition Category - Manpower

Acquisition Level - Manpower

Employee Assessment - LCL APDP Coded or not? (Y/N)

FO Decision - LCL APDP Coded or Not? (Y/N)

Manpower Actions Taken (Date) in MPES

Personnel Actions Taken (Date) in DCPDS

FLINTSTONE FRED GS-0346-13 063A4 063A4 HQ AFMC A4UA HQ AFMC   HQ AFMC WRIGHT PATTERSON0001119 0001119 9X-22116-1136521 AF2539 L 2 L 2

RUBBLE BARNEY GS-0346-13 021R4 021R4 HQ AFMC A4FD HQ AFMC   HQ AFMC WRIGHT PATTERSON0004292 0004292 9X-35355-1233015 AF2539

SIMPSON MARGE GS-0346-13 021R4 021R4 HQ AFMC A4RX HQ AFMC   HQ AFMC WRIGHT PATTERSON0290592 0290592 9X-18233-386943 AF2539

GRIFFIN PETER GS-0346-13 R021R4 R021R4 HQ AFMC A4US HQ AFMC   HQ AFMC WRIGHT PATTERSON0290560 0290560 9X-26214-1108811 AF2539

Denotes overhire position

Denotes non-bargaining employeeDenotes bargaining employee

PRIVACY ACT INFORMATION: The information in this form is FOR OFFICIAL USE ONLY. Protect IAW the Privacy Act of 1974 Do Not Include Any Potential OPSEC Information On This Form

Denotes vacant positionLEGEND:

****ZZ Vacant

Name

Pay Plan - Series - Grade

AFSC - Personnel

AFSC - Manpower

Owning Base

Office Symbol Wing

Group/ Squadron

Owning Base - MPES

Duty Location

Manpower Position Number (MPCN) - Personnel

Manpower Position Control Number (MPCN) - Manpower

Acquisition Category - Personnel

Acquisition Level - Personnel

Acquisition Category - Manpower

Acquisition Category - Manpower

Employee Assessment - LCL APDP Coded or not? (Y/N)

FO Decision - LCL APDP Coded or Not? (Y/N)

Manpower Actions Taken (Date) in MPES

Personnel Actions Taken (Date) in MilPDS

PARKER, RALPHIE EN--38 2S091 2S091 HQ AFMC A4RM HQ AFMC   HQ AFMC Wright-Patterson Afb, Greene, OH0004257 0004257

GRISWOLD, CLARK W EN--36 2W271 2W271 HQ AFMC A4MW HQ AFMC   HQ AFMC Wright-Patterson Afb, Greene, OH0001023 0001023 L 1 L 1

AIKMAN, TROY K EN--37 2A773 2A773 HQ AFMC A4DE HQ AFMC   HQ AFMC Wright-Patterson Afb, Greene, OH0318903 0318903

GIANT, JOLLY GREEN EN--38 2S091 2S091 HQ AFMC IGI HQ AFMC   HQ AFMC Wright-Patterson Afb, Greene, OH0252431 0252431

Denotes overhire position

PRIVACY ACT INFORMATION: The information in this form is FOR OFFICIAL USE ONLY. Protect IAW the Privacy Act of 1974 Do Not Include Any Potential OPSEC Information On This Form

Denotes vacant positionLEGEND:

Phase I Timeline• Train the Trainer (TTT) (Ctr Round Robin 27 Jul – 17 Aug 09)

– Test/Specialty Centers participated at Log/Prod Center briefings

• Centers return completed Coding Templates (T + 8 wks)

• Personnel and UMD Actions (MILPDS, DCPDS and MPES) (T + 36 wks)– Ensure appropriate Levels (I, II and III) are assigned IAW AF Policy– Ensure coding mismatches are resolved

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31 Jul 09 ESC

27 Jul 09 GLSC 101

4 Aug 09 OO-ALC

17 Aug 09 AAC

7 Aug 09 WR-ALC

6 Aug 09 OC-ALC

28 Jul 09 WPAFB Centers Return Coding Templates(15 Dec 09)

Personnel and UMD Actions (T + 36 wks)

T T T

19 LCL Workforce InitiativesEnduring Activities

Functional Office

Mission Statement

To provide life cycle logistics functional expertise; civilian, officer, and enlisted force development and management support; and advocacy for the AFMC Logistics APDP coded workforce, working in close concert with HAF and AFMC organizations.

Initiative

WF-0807-01 APDP Certification

WF-0807-04 Develop/Implement Communication Strategy on LCL Workforce Initiatives

WF-0807-07 Integrate DoD LCL Competency Requirements

WF-0807-08 LCL Acquisition Position Coding

WF-0807-05 Determine/Right-Size Correct # LCL Positions and Funded Authorizations

WF-0807-02 Cross-Functional Training

WF-0807-03 Identification of “local civilian career broadening” Pool Positions

WF-0807-12 Establish Civilian AFMC MAJCOM Career Broadening Program

WF-0807-10 Standardize Acq LCL Intern Training Plan

WF-0807-11 New Accession (Mid/Senior Level) Program

WF-0807-09 Reinvigorate Mentorship Initiatives

WF-0807-14 Leadership and Functional Refresher (LCL) Training

PPT-0806-04 Analytical/Supportability Tools and Training

PPT-0806-07 AFLMA Modeling and Simulation Study

PPT-0806-11 Logistics Readiness Level (LRL)

OR-0807-01 LCL Enterprise Leadership - A Seat at the Table

OR-0806-09 LCL Community Roles & Responsibilities

OR-0806-01 LCL Conference or Symposium

OR-0806-02 Publish LCL POC Directory

LCL Workforce ReconstitutionFunctional Office

18

Approved by Co-Champions 23 Mar 09 VTC

…“press forward and develop a plan to establish an LCL functional office…

30 Oct 08 Champions VTC

Life Cycle Logistics

Maintenance Support

Supply Management

Distribution, Transportation,

Deployment

Evolve to Logistics Functional Office

AFMC Logistics Functional Office Processes/Responsibilities

19

AFMC Logistics Functional OfficeChief, YC-02, 0346

Workforce Management Team Lead - GS-13/14, 0346

Workforce DevelopmentTeam Lead - GS-13/14, 0346

Performs LCL Governance Manages Education & Training

Executes Strategic Planning Manages New Accession Program

Manages APDP Coding Manages Career Broadening Programs

Provides Policy and Process Guidance Develops and Manages Mentorship Program

Facilitates Workforce Communication Supports LCL Related Special Projects

Manages Functional Awards/Recognition

Prepares Reports, Analysis, & Metrics

Manages Workforce Information Tools

Indirect Tasks

Civilian Series Number of Positions Grade

301 – Misc Admin & Program 1 GS-12/13

343 – Mgmt & Pgm Analyst 1 GS-12/13

346 – Logistics Mgmt (Life Cycle Log) 5 GS-12/13

Summary

• Coding effort will enable accurate and consistent LCL acquisition position coding across the Command.

• Enable APDP coded personnel to receive training and certification

• Functional Office will develop and manage this vital workforce

• LCL reconstitution facilitates SECAF and CSAF goals of acquisition workforce excellenceThe AF Must Ensure a World Class LCL Workforce with the KSAs Required to Enable

Optimal Life Cycle Product Support for Weapon Systems / Sub Systems

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