licensing and visas - mcgaw medical center · licensing and visas brenda vera...
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Licensing
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Licensing
• Online applications:
• Permanent
• Temporary - Initial
• Permanent – Dental (not accepting paperwork)
• Paper applications:
• Temporary -Transfer/Extension/Reissue
• If no USA SSN
• Temporary - Dental
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LicensingPermanent (3yr cycle 7/31/2020; 7/31/2023 etc)
• Fee is $500 (plus $70 USMLE, ~$60 fingerprints)
• TN-MED 24 months Verifies minimum IL requirements,not completion of training
(7/1/15 – 3/21/19 = 44 mo).
• Bring to me for the seal and I’ll email it to applicant.
• Controlled substance application, if required, still a separate pdf to mail
24
07/01/2016 06/30/2018
McGaw Medical Center of Northwestern University 420 E. Superior St., Ste. 9-900Chicago IL 60611
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Licensing
• Out of State:
1. No longer need to call IDFPR for print card
2. Obtain FD-258 card and OOS-FP (buy/download)
3. Go to Police station for prints
4. Upload a copy of OOS-FP
5. Send prints / OOS-FP / fee to LiveScan vendor in IL, add TCN to application
6. Sit back and relax/hope you pass the background check!
Fingerprints• Illinois:
1. Sessions arranged at GME
OR
2. Go to LiveScan vendor e.g.Fingerprinting Chicago (Loop)
eKentech (River North)
Choicebiometrics.com (Old Town)
3. Add TCN to application
4.Sit back and relax/hope you pass the background check!
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Licensing
Temporary
• Max 3yrs at a time
• Program specific, but transferable
• Moonlighting prohibited
• NAMF’s - program description required with every application
• Bring to me for the seal and I’ll email to applicant.
Temporary Physician LicensureTemporary Physician ExtensionTemporary PhysicianTransfer
Start of program OR day after current license expires if
continuing at McGaw
End of program OR three* years later, whichever is shorter
* Two years if transferring from IL intern
PGY of the year theywill be entering
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Licensing
• Original/ink signatures on CA-MED
• 14 dy grace period for temp.
• Transfers/Extensions require letter of request from PD (I have templates)
• IDFPR license issue is PAPERLESS, all uploaded to NI
Temp-LTD (130)
• Program responsible for application
• Deficiencies/license issued to GME
• Please Inform me of:
Applicant Name
Program
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Licensing• All license info in New Innovations:
Look here for status updates
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Licensing
MEDICAL BOARD
Issuance: https://ilesonline.idfpr.illinois.gov/DFPR/Lookup/LicenseLookup.aspx
Get a pdf: https://www.idfpr.com/Applications/GetMyLicense/select.asp
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Visas
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• All visa info in New Innovations:
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Visas
F1 - Student
• Candidate will already have visa from their US Med School
• Need to apply for the OPT (Optional Practical Training) in order to join your program PGY-1
• At Match advise them to start the OPT application process (Med School will help)
• Approx 3mo to issue; duration 1yr, non-renewable, they should carefully choose start date!
• They will want an H1B for Pgy-2+, therefore you must get pre-approval before ranking
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Visas
H1B• Program pays $$$
• McGaw approval needed PRIOR to ranking or offering
• Max 6yr duration, up to 3yr increment
• Visa expiration date dependent on license expiration
• Transfer to Green card allowed
Scholastic criteria
1. USMLE scores (step 1, 2, and 3) that are all above the median of McGaw’s incoming trainees;
2. First authorship of 2 or more peer reviewed articles;
3. Top 25 medical school or residency;
4. AOA membership;
5. MD, PhD status;
6. Exceptional case approval by the GMEC.
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Visas
H1BI-797
• Premium Processing mandatory (but still requires ~6weeks)
• External transfers can work with a pending petition
• Internal extensions can work for 240days with a pending petition
• Initial applications can’t work until approved
• Other visa – Change of status can’t work until approved
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Visas
J1DS-2019
ALIEN PHYSICIAN
INTERNAL MEDICINE
UNIVERSITY POST GRAD MEDICAL TRAINEE
Educational Commission for Foreign Medical Graduates
ALIEN PHYSICIAN; RESEARCH SCHOLAR
√
• Candidate pays (~$325)
• Max 7yr duration (8th yr extn)
• Renewed yearly
• Processing 6-8 wks
• NO Gaps in training (unless official program late start e.g surgery/peds fellowships – DoS)
• Subject to “2 year home rule”
• Fellows - Step 3 waived ONLY if residing outside of USA
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VisasJ1 Required reporting: The GME Training Program Liaison (TPL) is responsible for reporting any issues affecting the J-1s’ full-time
participation in the training programs and/or their overall well-being. This communication ensures regulatory compliance and provides required administrative oversight.
Please inform GME as far in advance as possible, as McGaw must seek ECFMG’spre-approval.
• Arrival / Delays (within 30 days of SEVIS start date)
• Proposed Changes to Approved Training Plan• Leave of absence (Medical, FMLA, Educational, etc.)• Remedial training• Resignation• Dismissal• Gaps in training (i.e. licensure delay)• Off-site rotation
• Legal Concerns
• Other Incidents
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VisasInitial Appointment - Visa Fellows:
• Complete New Innovations profile (including entry in visa field)
• Stipend B
• Application (ERAS/GME/dept)
• CV
• Step scores
• ECFMG cert. (except Canadians)
• License/pending (bring CA-MED if temp allowed for your fellowship)
plus:
•Current visa status info
J1 = DS-2019
H1B = I-797 Approval notice
Subsequent steps:
J1 - I follow up with PC/candidate to request furtherdocuments and file for the visa
H1B - Get license ASAP. Attorney will follow up withcandidate to request further documents and file forthe visa.
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Timeline
ASAP!
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Timeline
Incoming Housestaff Licenses
Residents: Bring CA-MED with Match paperwork
Fellows: Upon appointment (“incoming” in NI) I email application info; McGaw recommends a Perm but please bring CA-MEDs with the Stipend B, so I know the program allows a temp.
Current McGaw Housestaff Temp License Renewal
CA-MEDs/letters to me – Deadline December 2019
J1 Visa
New - Start as soon as appointed (“incoming” in NI)
Renewal - Start as soon as re-appointed in NI
H1B
New - Start as soon as appointed (“incoming” in NI)
Renewals - Start as soon as re-appointed in NI
BUT must get license first.
Ask housestaff about Green Card!!!!
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