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DATA SHEET | LICENSE BREAKDOWN | SAP BUSINESS ONE v9.2

LICENSE BREAKDOWN SAP BUSINESS ONE v9.2

SAP Business One is based on a named user licensing model, in which each license is granted to a specific user name. A named user is an employee of a customer, a subsidiary, or a third-party business, who is authorised to access, directly or indirectly, the licensed SAP Business One software.

Employees are not allowed to share a single user name to log on to SAP Business One.

LICENSE COMPARISON CHARTThe following chart details the functionality included in each license option. Use this chart to plan the number of licenses required from each option based on your needs.

PLEASE NOTE: SAP Business One Starter Licenses - This is a special license type that is designed for customers with up to five users in total and has a limited functionality set. If you need a 6th user then ALL licences need to be upgraded to Professional or Limited licenses (with a minimum of one full professional license).

MODULE/FUNCTIONALITY PROFESSIONALLIMITED

CRMLIMITED

LOGISTICSLIMITED

FINANCIALSB1 STARTER

Administration Create New Company Full Full

Choose Company Full Full Full Full Full

Exchange Rates and Indexes Full Full Full

System Initialisation Full Full

General Setup Full Full

Change Password Full Full Full Full Full

Financial Setup Full Full

Sales Opportunities Setup Full Full

Purchasing Setup Full Full

Business Partners Setup Full Full

Payment Term Settings Full Full Full

Banking Settings Full Full

Stock Setup Full Full

Bin Location Setup Full

Service Setup Full Full

www.codestone.netCodestone Group Ltd © 2016

Document Number: FM-CG-352-13




CRMLIMITED

LOGISTICSLIMITED


Data Import & Export Full Full

Utilities Full Full

Approval Procedures (Stages, Templates)

Full Full

Approval Procedures Reports Full Full Full Full

License Administration Full Full Full

Add-on Manager Full Full Full Full Full

Add-on Administration Full Full

Mobile Add-on Full Full

Workflow Manager Full

Workflow Instance, Worklist and Tracking

Full Full Full Full

Alerts Management Full Full Full

Financials Chart of Accounts Full Full Full

Edit Chart of Accounts Full Full Full

Account Code Generator1

Full Full Full

Journal Entry Full Full Full

Journal Vouchers Full Full Full

Posting Templates & Recurring Postings

Full Full Full

Reverse Transactions Full Full Full

Exchange Rate Differences Full Full Full

Conversion Differences1

Full Full Full

1099 Editing1

Full Full Full

Financial Report Templates Full Full Full

Document Printing Full Full Full Full Full

Journal Voucher Report Full Full Full

Internal Reconciliations Full Full Full

Budget Setup Full

Cost Accounting Full

Fixed Assets Full Full

Intrastat Full Full Full

Financial Reports and Dashboards Full Full Full

Financial Reports Full Full Full

Sales Opportunities

Sales Opportunity Full Full Full

Sales Opportunities Reports and Dashboards

Full Full Full




CRMLIMITED

LOGISTICSLIMITED


Sales Opportunities Reports Full Full Full

Sales - A/R Sales Quotation Full Full View View Full

Sales Order Full Full Full View Full

Delivery Full Full Full View Full

Return Full Full Full View Full

A/R Down Payment Request1

Full Full Full

A/R Down Payment Invoice1

Full View Full View Full

A/R Invoice Full View Full View Full

A/R Invoice & Payment Full View Full View Full

A/R Credit Note Full View Full View Full

A/R Reserve Invoice Full View Full View Full

Document Generation Wizard Full Full Full

Recurring Transactions & Templates Full Full Full View Full


Dunning Wizard Full Full Full

Sales Reports Full Full Full Full

A/R Correction Invoice & Reversal1

Full View Full Full Full

A/R Monthly Invoice1

Full View Full View Full

A/R Export Invoice, A/R Exempt Bill,

A/R Debit Memo1 Full Full View Full

Sales Reports and Dashboards Full Full Full Full

Excise Invoice1

Full Full View Full

Purchase -A/P Purchase Request Full Full Full Full

Purchase Quotation Full Full Full View

Purchase Order Full Full Full View Full

Goods Receipt PO Full Full View Full

Goods Return Full Full View Full

A/P Down Payment Request1

Full Full Full

A/P Down Payment Invoice1

Full Full Full

A/P Invoice Full Full Full

A/P Credit Note Full View Full Full

A/P Reserve Invoice Full View Full Full Full

Recurring Transactions & Templates

Full Full Full View Full

Landed Costs Full Full Full Full

Procurement Confirmation Wizard Full Full Full Full

Purchase Quotation Generation Wizard Full Full Full




CRMLIMITED

LOGISTICSLIMITED



Purchasing Reports Full Full Full Full

A/P Correction Invoice & Reversal1

Full View Full Full Full

A/P Monthly Invoice1

Full Full Full

Excise Invoice1

Full Full Full

Purchasing Reports and Dashboards

Full Full Full Full

A/P Debit Memo1

Full Full Full

Business Partner Business Partners Master Data Full Full Full Full Full

Activity Full Full Full Full Full

Blanket Agreement Full View View View

Campaign Management Full Full

Internal Reconciliations Full Full Full

Business Partners Reports and Dashboards

Full Full Full Full Full

Business Partners Reports Full Full Full Full Full

Banking Incoming Payments Full Full Full

Deposits Full Full Full

Outgoing Payments Full Full Full

Payment Wizard Full Full Full

Bank Statements & External Reconciliations

Full Full Full

Check Number Confirmation Full Full Full


Banking Reports Full Full Full

Banking Reports and Dashboards Full Full Full

Bill of Exchange1

Full Full Full

Stock Management Item Master Data Full Full Full View Full

Serial Numbers & Batches Full Full Full

Alternative Items Full Full Full Full Full

Business Partner Catalog Numbers Full Full Full Full

Stock Valuation Method Full Full

Goods Receipts Full Full View Full

Goods Issues Full Full View Full

Stock Transfer Requests Full Full Full View Full

Stock Transfer Full Full Full View Full

Recurring Transactions & Templates Full Full Full View Full


CRMLIMITED

LOGISTICSLIMITED


Stock Opening Balances, Tracking, Posting

Full Full View Full

Cycle Count Recommendations Full Full View Full

Stock Revaluation Full View Full

Price Lists Full View View View Full

Pick & Pack Full Full

Stock Reports Full Full Full Full

Stock Audit Report Full Full Full Full Full

Define Bar codes Full Full Full

Bin Location Master Data Full View

Bin Location Management Full

Bin Location Code Modification Full

Stock Counting Full Full View Full

Stock Reports and Dashboards

Full Full Full Full Full

Stock Valuation Simulation Report Full Full Full Full Full

Production Bill of Materials Full View Full Full

Bill of Materials - Component Management

Full Full View

Production Order Full Full View

Procurement Confirmation Wizard Full Full Full Full

Receipt from Production Full Full View

Issue from Production Full Full View

Updating Parent Item Prices Globally Full

Production Reports Dashboards Full Full Full

Production Reports Full Full Full

Production Std Cost Management Full

MRP Forecasts Full

MRP Wizard Full

Order Recommendation Full

Service Service Call Full Full

Customer Equipment Card Full Full

Service Contracts Full Full

Solution Knowledge Base Full Full

Service Reports Dashboards Full Full

Service Reports Full Full

Project Management

Projects Full




CRMLIMITED

LOGISTICSLIMITED


Project Reports Full

HR Employee Master Data Full Full

Human Resources Reports Dashboards

Full Full

Human Resources Reports Full Full

Reports Set Default Layout for Document Full Full Full Full Full

Modify Print Layouts Full Full

Query Manager Full Full Full Full Full

XLR Full Full Full Full Full

General Form Settings Full Full Full Full Full

Calendar Full Full Full Full Full

Messages/Alert Overview Full Full Full Full Full

Formatted Search Full Full Full Full Full

Create User-defined Fields & Tables Full Full

Use User-defined Fields & Tables Full Full Full Full Full

Drag & Relate Full Full Full Full Full

Enterprise Search Full Full Full Full Full

My Menu Full Full Full Full Full

SAP Add-ons Bank Transaction Handling Facility1

Full Full Full

Copy Express Full

DATEV FI Interface1

Full Full Full

ELSTER Electronic Tax Return1

Full Full Full

Electronic File Manager Full Full

Microsoft Outlook Integration Full Full Full Full Full

Payment Engine1

Full Full Full

Screen Painter Full Full

XL Reporter Full Full Full Full Full

Run SAP Partner Add-ons Full Full Full Full Full

Mobility Mobile Application for iPhone & iPad FullLimited to CRM user

functionality

Limited to Logistics user functionality

Limited Financials user

functionality

Limited to B1 Starter user functionality

iPad Sales Catalog Full Full

2 Version for SAP HANA

Pervasive Analytics – Dashboard Designer

Full

Pervasive Analytics – View Access View View View View View






CRMLIMITED

LOGISTICSLIMITED


Interactive Analysis with Microsoft Excel

Full

Advanced Dashboards Full

Enhanced Cash Flow Forecasting Full Full

Advanced Available to Promise Full Full Full

PRICING

The license comparison chart is provided as a high level document to provide guidance when selecting user types. Because of this, no rights can be derived from this chart on individual screens or menu entries. At all times, the software will be leading and should be checked to get detailed information about the license implementation.

1Country specific functions. Please consult the SAP Business One Online Help for more information.

2Feature requires SAP Business One version for SAP HANA.

SUMMARY BREAKDOWN BY LICENSE TYPE:PLEASE NOTE The list below is just a summary of key features. For a complete list of features by License Type please refer to the detailed table above.

MODULE/FUNCTIONALITY KEY POINTS

Professional Allows access to ALL Business One functionality.A user’s access can still be restricted by setting authorisation levels for each screen / feature.




Limited CRM Allowed:

- Create Sales Opportunities

- Create Quotes

- Create Sales Orders

- Create Delivery Notes

- Create Return (Sales)

- Create Purchase Request

- Create Purchase Quote

- Create Purchase Order

- Service Calls

- Create Items / Products

Not Allowed:

- Create Sales Invoice (view only)

- Create Sales Credit Note (view Only)

- Goods Receipt PO

- Purchase Invoice / Credit Note

- Banking (Incoming / Outgoing Payments)

- Financials

- Stock transactions

- MRP Wizard

- Business One Administration / Set-Up options

Limited Logistics Allowed:

- Create Sales Orders

- Create Delivery Notes

- Create Return (Sales)

- Create Sales Invoice

- Create Sales Credit Note

- Create Purchase Quote

- Create Purchase Order

- Goods Receipt PO & Return

- Stock transactions

- Production Orders

- Create Items / Products

Not Allowed:

- Sales Opportunities (no access)

- Create Sales Quotes (view only

- Create Purchase Invoice (view only)

- Create Purchase Credit Note (view Only)

- Banking (Incoming / Outgoing Payments)

- Financials



Limited Financials Allowed:

- Create Purchase Invoice

- Create Purchase Credit Note

- Banking Module (Incoming / Outgoing Payments)

- Financials Module

- Fixed Assets Module

- Intrastat Module

Not Allowed:

- Sales Opportunities (no access)

- Create Sales Quotes (view only)

- Create Sales Orders (view only)

- Create Delivery Notes (view only)

- Create Return (Sales) (view only)

- Create Sales Invoice (view only)

- Create Sales Credit Note (view only)

- Create Purchase Quote (view only)

- Create Purchase Order (view Only)

- Goods Receipt PO & Return (view only)

- Stock transactions (view only)

- Stock revaluation (view only)

- Production Orders (view only)

- Create Items / Products (view only)

- Service Calls

- MRP Wizard




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