libincloudwkshp online
DESCRIPTION
Slideshow for the Libraries in the Cloud ALA preconference workshop, June 22, 2012.TRANSCRIPT
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Libraries in the cloud
Doug JohnsonALA Annual ConferenceJune 22, 2012
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BeforeAfter
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dougjohnson.wikispaces.com
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Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
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Where are we going?
7 practical applications and
small group work
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3 Reasons for Numbered Lists
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1. The information is finite
"The 5 Reasons You Shouldn't Pick Your Nose – And the 3 Surprising Reasons You Should"
137 Reasons Why…
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2. Numbers are mystical.
8 deadly sins? 11 deadly sins?
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3. Selectiveness is implied
10 Reasons to Read the BlueSkunk Blog
Subtext: There are a lot more reasons.
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Where are we going?
What is cloud
computing?
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Are you already in the cloud?
Sit down if…
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Where are your data & apps?
Internet Cloud
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Advantages
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Less…– Technical support– Management– Hardware/software– Powerful computers– Printing
Advantages
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Cost savings (GoogleDocs)7200 students, 800 professional staff, 3000 supported computers in use
Over 5 years
No internal mailserver and mail back-up costs (hardware, software, maintenance).
$12,000
No student/staff document file server costs (hardware, software, maintenance).
$84,000
Less need to upgrade computer OS's since apps are browser-based.
$150,000
Less printing -paper, copiers, toner, printer salaries, etc. 20% reduction
$400,000
Less need for commercial productivity tools like $100,000
Ability to use lower powered computers $1,000,000
Reduction in tech support costs. $250,000 ($50,000 position eliminated)
5 year savings $2,000,000
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Cost savings (GoogleDocs)• Less tangible savings in time, portable storage/transport devices, mailing hard copy documents.
•Indirect savings to users.
•More work out of staff members when they are able to conveniently work from home.
Priceless!
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Advantages
Ubiquitous access to files and
applications
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Advantages
No compatibility issues
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AdvantagesCollaborative “mindset”
shift
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AdvantagesOther advantages –
discuss…
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Concerns
Long term viability (too good to be true!)
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Concerns
Needed infrastructure
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Where is my data the safest?Where is my $$$ the safest?
Concerns
Security – Privacy - Control
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C
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Google Apps Education: Google does not own your data Google does not share your data Keep your data as long as you want Remove your data when you ask Enable you to take your data elsewhere
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CIO magazine:
Although service disruptions experienced by Google get plenty of attention, those types of incidents don't happen very often, and they don't last as long as many enterprise outages. And there hasn't been a major compromise of a SaaS operation reported yet, even as we continue to read regular accounts of security breaches in traditional IT environments.
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Concerns
The age thing
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Personal vs. institutional
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Concerns/disadvantagesOther concerns –
discuss…
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7 Cloud-based apps for everyone
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7 Cloud-based apps for everyone
2. File storage
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7 Cloud-based apps for everyone
3. Productivity tools
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7 Cloud-based apps for everyone
4. Wikis
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7 Cloud-based apps for everyone
5. Multimedia sharing
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7 Cloud-based apps for everyone
6. Photo sharing
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7 Cloud-based apps for everyone
1. E-mail, calendars, and contacts
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7 Cloud-based apps for everyone
7. Meeting scheduling
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Your turn
• At your table, discuss and recommend the top three cloud-based applications everyone should have.
• Add to GoSoapBox• Defend your top choice
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Where are we going?
What is cloud
computing?
How can libraries use the cloud?
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Manifestations: for libraries
Is your library alreadyin the cloud?
7 library applications
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Manifestations: for libraries
1. Hosted library systems
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Manifestations: for libraries
2. “Social” book sites
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Manifestations: for libraries
3. Online e-books
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E-book? What do you mean?
• E-books (files)
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E-book? What do you mean?
• E-books (files)• E-book readers (devices)
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E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps (software)
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E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps (software)• E-book apps (self-contained
programs)
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E-book? What do you mean?
• E-books (files)• E-book readers (devices)• E-book reader apps• E-book apps• Web-based e-books
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There are books and there are books …
Snippet
Long term
Varying need for continuous access
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Manifestations: for libraries
4. Online calendars and schedules
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Manifestations: for libraries
5. Facebook fan pages
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Manifestations: for libraries
6. Wikis- Pathfinders- Student
research tools- Guides- Procedures- And…
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Manifestations: for libraries
7. CMS (Moodle)
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Your turn
• At your table, discuss and recommend the top three cloud-based applications every library can use.
• Add to GoSoapBox• Defend your top choice
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Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
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GoogleApps
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Roll-out of GoogleApps
• Short time span – started planning in fall, deployed in December 2009
• K-12 student access, Fall 2010• Good support materials from Google• Information to staff– E-mail address did not change– Advantages– Ease of use
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If my 77 year old mother can use Gmail…
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E-mail serves as portal
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Support
GoogleOur wiki
AtomicLearning
F2F
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Be certifiable
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We provide to staff AND students
• Mail, calendars, Groups• Docs• Sites• iGoogle• Maps• Video• Photo storage
(Picasa)
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Are YOU using GoogleApps in your library?
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Librarians use
1. E-mail and Groups
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Librarians use
2. Shared calendars - Self-scheduling labs - Embedded
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Librarians use
3. Collaborative writing
- PLC work - Curriculum writing - Pathfinders and guides
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Librarians use
4. Forms - Surveys - Material requests
- Quizzes (Flubaroo)
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Librarians use
Forms for - Surveys - Material requests
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Self-correcting quizzes
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Librarians use
5. Personal YouTube Channels
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Librarians use
6. To teach IL/IT units
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Librarians use7. Templates
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Your turn
• At your table, discuss and recommend the top three roles librarians can play in implementing new technologies.
• Add to GoSoapBox• Defend your top choice
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Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
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Never let a crisis go to waste
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The librarian’s cloudy role1. Staff development2. Onsite support for students/staff3. Online learning support4. Information gathering tools 5. Communications modeling6. Collaborative planning7. Policy input
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We are models
To our staffTo our adminsTo our students
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Your turn
• At your table, discuss and recommend the top three cloud-based applications everyone should have.
• Add to GoSoapBox• Defend your top choice
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Where are we going?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
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Librarians are viewed with suspicion!
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What does the librarian do all day?
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Transparency
… in a social context implies openness, communication, and accountability
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Transparency rules
Effective organizations embrace transparency.
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Transparency rules
The first reason that transparency rules is that it’s going to, whether we like it or not. Easy access to information means that the public’s appetite for accountability cannot be thwarted.
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Transparency rules
• The second reason it rules is that transparency is a good thing; in fact, it is essential to success. — to keep information private or to refuse even to collect it—are neither acceptable nor useful.
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Transparency rules
Knowing that transparency is both inevitable and desirable for successful organizations makes it far less threatening.
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Transparency rules
Fullan:Organization level
Johnson: Library level
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About what do you need to be transparent
What tools can you use to accomplish this?
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Put it online…
1. Put your schedule online2. Put your budget online3. Put your newsletter online4. Put your goals and objectives online5. Put your policies, rules and
guidelines online6. Put your advisory committee
minutes online7. Put surveys and polls online
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What does the librarian do all day?
How does the librarian manage to get it all done?
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Where were we?
What is cloud
computing?
How can libraries use the cloud?
Libraries and GoogleApps
What is the librarian’s role in implementation?
Transparency
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We ain’t seen nothing yet!
The bear story
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Libraries in the cloud
Doug Johnsonwww.doug-johnson.com