lesson 1 sharing and maintaining documents
TRANSCRIPT
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SHARINGAND MAINTAINING DOCUMENTS IN
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APPLYING DIFFERENT VIEWSObjective 1:
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Document Zoom
Step 1: On the View Tab click Zoom
Step 2: Choose the Zoom option from the pop up window
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Try It!Using the Word Lesson 1 Document complete the following:
• Zoom the document to 83%
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Document Zoom
One page zooms your document so one entire page fits on the screen
Two pages zooms your document so you can see two pages of the document at once
Page width changes the page zoom so the page fills the entire width of the application
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Try It!Using the Word Lesson 1 Document complete the following:
• View the document using One Page • View the document using Two Pages• View the document using Page Width
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Arranging Windows
Step 1: On the View Tab click Arrange All
Step 2: Word will automatically fit all open windows to your screen
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Try It!Using the Word Lesson 1 Document complete the following:
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Open Document in New Window
Step 1: Click View then click New Window, this will open a second copy of the same document in a new window
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Try It!Using the Word Lesson 1 Document complete the following:
• Open a second copy of this same document, keep both documents open
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Splitting Windows
Step 1: On the View Tab click Split
Step 2: Word will automatically split your screen allowing you to view separate parts of the same document
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Try It!Using the Word Lesson 1 Document complete the following:
• Split the screen to view two sections of the document at the same time.• Click in the same location to turn split screen off
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View Side by Side
Step 1: On the View Tab click View Side by Side
Step 2: Choose the document you want to compare to your current document and click ok
Step 3: Compare two versions of a document or two separate documents side by side.
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Try It!Using the Word Lesson 1 Document complete the following:
• View your two open documents side by side
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Synchronous Scrolling
Step 1: After viewing two documents side by side, click on the View Tab click View Side by Side
Step 2: Scroll through the document, and both documents will scroll simultaneously
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Try It!Using the Word Lesson 1 Document complete the following:
• Apply synchronous scrolling and scroll through the two documents at the same time
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Switching Windows
Step 1: Click View then click Switch Window, and choose the open document you wish to view
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Try It!Using the Word Lesson 1 Document complete the following:
• Switch between your two open documents, using the command on the View Tab
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Document Views
Step 1: Click View then choose one of the different document views available.
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Try It!Using the Word Lesson 1 Document complete the following:\
• View your document using each of the document views.
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APPLY PROTECTION TO A DOCUMENT
Objective 2:
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Restricting Editing
Step 1: Click Review then choose Restrict Editing
Step 2: Choose your type of restrictions from the options
Step 3: Click Yes, Start Enforcing Protection
(You can also click File> Info> Restrict Editing to complete this process in Backstage View)
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Try It!Using the Word Lesson 1 Document complete the following:
• Restrict Editing by choosing the option Tracked Changes• Enforce protection by using the password: password
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Password Protect Document
Step 1: Click File > Info> Protect Document
Step 1: Click Encrypt with Password
Step 3: Type a password, and click OK
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Try It!Using the Word Lesson 1 Document complete the following:
Stop the protection previously enabledUsing Backstage View apply password protection to the document using the password: password
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Mark a Document as Final
Step 1: Click File > Info> Protect Document
Step 1: Mark as Final
Step 3: Type a password, and click OK
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Try It!Using the Word Lesson 1 Document complete the following:
• Mark your document as final• Save the document in your documents folder as “LastName_Word_Lesson1”
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MANAGING DOCUMENT VERSIONSObjective 3:
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Recover/ Delete Draft
Step 1: Click File to enter Backstage View
Step 2: Choose Info
Step 3: Click Manage Versions
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SHARE DOCUMENTSObjective 4:
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Sharing DocumentsClick File to Enter Backstage View
Click Save & Send to enter sharing options
Choose the option for how you plan to share the document
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Try It!Using the Word Lesson 1 Document complete the following:
• Publish your document as a blog post.• Choose register later when prompted
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Compatibility Checker
Click File to Enter Backstage View
Click Info
Click Check for Issues
Click Check Compatibility
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Compatibility Mode
Click File to Enter Backstage View
Click Info
Click Convert
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Try It!Using the Word Lesson 1 Document complete the following:
• Convert the document to enable features disabled by compatibility mode
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SAVING DOCUMENTSObjective 5:
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Save a Document
Click File to Enter Backstage View
Click Save As
Choose your Saving Location
Name Your File
Chose the File Type
Click Save
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Try It!Using the Word Lesson 1 Document complete the following:
• Save your document as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1
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APPLYING TEMPLATES TO A DOCObjective 6:
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Applying Templates
Click File to Enter Backstage View
Click New
Choose an Existing Template
Or Search on Office.com
Click Create
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Try It!Create a New Template:
• Save your new template as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1Template
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LESSON 1: SHARING & MAINTAINING DOCUMENTS
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