legislative policies - financial statements - financial statements checklist

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CHECKLIST TO COMPLETE FINANCIAL STATEMENTS TASK Target Date after end of F/Y Responsible Dept or Responsible Person Is the filing for the following up to date: Payment requisitions and supporting documents During year 1 Cred itors reco nci liations and suppor ting documen ts During year Minutes of all meetings During year All other filing that need to b e done daily During year 2 Have all the queries in the previous year's Audit Report been addressed? During year 3 Was a monthly bank reconciliation compiled? Monthly 4 Was an asset inventory verification / count done before year-end? Last day 5 Was a stock count done before year-end? Last day 6 Was a petty cash or other cash advances count been done at year- end Last day 7 Have all internal transfers been f inalized? 1 Day 8 Has all outstanding orders for items / services not been delivered in the old year, been cancelled? 1 Day 9 Have accounting Policies been updated? 1 Day Have certificates been obtained from external institutions for the following: 10 Cheque account balances 1 Day Investment balances Balances for external loans 11 Does the bank reconciliation balance to the T rial Balance and the bank statement? 1 Week 12 Are the stale cheques on the bank reconciliati on writte n back? 1 Week 13 Are the outstanding items on the bank reconciliation cleared, or can it be explained if it is not cleared? 1 Week 14 Was the leave provision calculated? 1 Week 15 Was sufficient provision made for possible leave encashment by officials and can proof of the calculations be submitted? 1 Week 16 Was sufficient provision caculated for Bad Debts and is there proof of the calculations? 1 Week 17 Have all income and expenditure items been scrutenized? 1 We ek 18 Are explanations for big variances between the budget and the income and expenditure line items at hand? 1 Week 19 Have income, expenditure and other contributions relating to Provisions and Reserves been recorded according to Council resolutions and that limits have not been exceeded? 1 Week 20 Have the above been reconciled with the Trial Balance and applicable registers? 2 weeks 21 Does the asset register balance to the Trial Balance? 2 weeks 22 Has the Departmental Heads signed the Asset Register Certificates? 2 weeks 23 Have all suspense accounts been reconciled and cleared? 2 weeks 24 Ensure that all transactions for the new financial year, is not taken into account. 2 weeks

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Page 1: Legislative Policies - Financial Statements - Financial Statements Checklist

8/13/2019 Legislative Policies - Financial Statements - Financial Statements Checklist

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