LegalMeetings: Recording, Editing & PostingRachel MedinaLeah PeabblesDavid Bonebrake

A few notes about today’s trainingPlease note this is an advanced training. If you

require clarification, kindly raise your hand.

There are many different solutions to recording, editing & posting trainings into a archive. This training is designed to provide steps that are most compatible with G2M / G2W. Every technology highlighted in this training is available to your program for free!

Other recorded materials that are substantially shorter in run time and smaller in file size have many more hosting option such as youtube.

AgendaWhy Record Meetings?

How to Set-up, Record, and Manage the Meeting

Editing a Recording Using Movica

Optimize for the Web (Plus Hosting & Embedding Options)

Support

Why record a meeting?Why record a meeting?Meetings:

◦Not everyone could make it to the meeting

◦You forgot to “take notes”Screencasts:

◦Record short on-demand tutorials for your staff on a variety of topics.

◦Record short infomercials for use on your website

How to Setup, Record, and Manage Meetings

Setting Up GoToMeeting & GoToWebinar for Recording

Recording in GoToMeetingIn the top

panel navigation, click on “view.”

Enable “recording.” Be sure that the word recording is checked.

Choose the Correct Preferences[File][Preferences][Recording]

.WMV format is highly recommended.

The “GoTo” format can not be edited or privately hosted.

Be sure audio recording is checked.

G2M Recording in progressAudio

preferences can not be changed once recording begins.

Be sure you have selected the proper file transfer location beforehand.

Recording in GoToWebinarIn the top

panel navigation, click on “view.”

Enable “recording.” Be sure that the word recording is checked.

Choose the Correct Preferences[File][Preferences][Recording].WMV format

is highly recommended.

The “GoTo” format can not be edited or privately hosted.

Be sure audio recording is checked.

G2W Recording in progress

Audio preferences can not be changed once recording begins.

Be sure you have selected the proper file transfer location beforehand.

RecordingRecordingClick “Start Recording” to startClick “Stop Recording” to stop

Managing the Recording:Important Recording TipsOnly those phone attendees who

have successfully entered the audio pin will be recorded.

Only someone designated as an organizer may record!

You may have multiple organizers in both GoToMeeting & GoToWebinar.

Post Recording Tips

Please be patient. It may takes a few minutes before your recording file begins converting.

Please remain patient! If it was a large, robust training, it may take up to sixty minutes for the transfer to be completed.

Make sure you know where the file is stored.

Keep Your Recordings Organized

They can be stored on a computer hard drive or in a shared storage area.

Most recordings should be less than 100MB in file size.

If the recording organizer is not the editor / poster, you can use yousendit.com (or similar service) for transferring files.

Editing a wmv file generated through G2M or

G2WNTAP recommends that

Movica be used for .wmv file editing

Editing in MovicaEditing in MovicaDownload Movica (

http://movica.en.softonic.com)Open your .wmv file in Movica (your

meeting will be in your Documents folder)

Use selection markers to choose where you would like to edit the video

Save new video………………….Let’s see a demo!

Creating Web-Optimized Versions of GoToMeeing/GoToWebinar

Recordings

Our Goal: Lossless Conversion

Step 1: Check WMV File Properties

Step 2: Download Format Factory (http://www.formatoz.com/)

to convert file from WMV to FLV (Flash)

Step 3: Add File and Configure Output Settings

Step 4: Upload to Screencast.com or YouTube

Screencast.comScreencast.com● Free and Paid Accounts ($10/month)● Videos can be password protected or

publicly accessible● Can be viewed through the

Screencast or embedded on the site● Allows owners to retain most rights to

the file

YouTubeYouTube● Standard and nonprofit accounts● 10 minute length limit● YouTube HD doesn't seem to improve

GoToMeeting recordings

Don't Fret! Don't Fret! There's NTAP's Help DeskThere's NTAP's Help Desk

http://www.lsntap.org/helpdeskchat

Or…sign up for the Or…sign up for the Legal Meetings RoundtableLegal Meetings RoundtableDate/Time:

Feb 11 2010 - 11:00am - 11:00 am Pacific Join here:

https://www1.gotomeeting.com/join/995292408

Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone. Dial:(215)-383-1005 Access code: 995-292-408 Audio PIN: Shown after joining the meeting