Left Hand Canyon Watershed Restoration

Design-Build Project

Addendum 1

Date: June 25, 2018

Attachments:

1. Pre-proposal meeting sign-in sheet

2. Pre-proposal meetings presentation slides

3. Pre-proposal meeting questions and answers

Left Hand Canyon Watershed Restoration Design-Build

CDBG-DR Watershed Resilience Implementation Project

Pre-Bid Meeting

June 19, 2018

Meeting Outline

• Project Overview

• Proposal Elements and Format

• Project Map and Photos

• Questions and Discussion

Project Overview – Funding

• Funding Source• Colorado Department of Local Affairs Community Development Block Grant –

Disaster Recovery (CDBG-DR) Watershed Resilience Pilot Program

• Comply with all CDBG-DR regulations, including Davis Bacon, Section 3, registered and active on sam.gov.

• Sam.gov registration applies to ENTIRE team, including sub consultants.

• Review list of required exhibits on page 39 of the RFP and submit them with the proposal, including bid bond form.

• Include time in your schedule for DOLA technical review and design-build team response to DOLA comments at the conceptual and final design stages.

Project Overview – Goals

• Complete as much design and creek restoration as possible with the funding set forth, within the established time frames and including all permit fees and Letter of Map Revision, as required.

• Multi-benefit project goals include:

• Improving ecological conditions for fish and wildlife

• Stabilizing banks and reducing active erosion

• Reducing hazards and increasing flood safety for creek-side residents

• Improving homeowner access to the creek

• Maintaining or improving water quality

Project Overview – Approach

• Design Phase:• Creative solutions such as an adaptive restoration approach to test specific

hypotheses that will help inform future restoration efforts

• Non-CAD visual representations of conceptual designs for property owners and non-technical audiences that are well aligned with our conceptual model

• Construction Phase:• True riverine construction experience

• Overall• Flexibility and buy-in to adaptive restoration approach!

• Excellent communication skills and enjoy explaining complex technical concepts in a straightforward way for property owners

• Stakeholder and Communication Protocol

• Diverse team! Ecology, Fish Passage, Vegetation, Bird Survey, Permitting, Landscape Architecture, etc.

Proposal Elements and Format

Evaluation Category Score RangeWeighted Score

MultiplierTotal Score Range

A. Executive Summary

B. Project Team Experience and Capability to Perform Work 0-5 5 0-25

C. Relevant Stream Restoration and Process-based Project

Experience, and References

0-5 5 0-25

D. Project Implementation Approach 0-5 4 0-20

E. Schedule and Workload Capacity 0-5 3 0-15

F. Cost 0-5 3 0-15

Required ExhibitsExhibit ID Exhibit Title Instructions

Exhibit VIII-I Instructions to Bidder IMPORTANT TO REVIEW for additional instructions regarding Exhibits

Exhibit VIII-I.2 Form Statement of Bidder’s Qualifications* Complete, sign and submit. Requires notarization.

EXHIBIT VIII-K Bid For Lump Sum Contracts* Complete, sign and submit.

Exhibit V-III-M Bid Bond Form* Complete, sign and submit. Bid bonds are required. Proposals without

them must be discarded.

EXHIBIT VIII-N Performance and Payment Bonding

Requirements

This exhibit is only applicable once the consultant is selected. It is a

presented to give notice of requirements.

EXHIBIT VIII-O Contractor and Subcontractor Certifications* Complete, sign and submit.

EXHIBIT VIII-O.1 Civil Rights/EEO/Executive Order 11246

Certifications*

Complete, sign and submit.

EXHIBIT VIII-O.2 Section 3 Business Self- Certification This exhibit is only required if the selected bidder hires a Section 3

business.

EXHIBIT VIII-O.3 Section 3 Resident Certification This exhibit is only required if the selected bidder or subs hire a Section 3

resident.

EXHIBIT VIII-O.4 Non-collusion Affidavit of Prime Contractor* Sign and submit. Requires notarization.

HUD 4010 - Federal Labor Standards Provisions For your reference.

Davis-Bacon Wage Determination For your reference.

Items that require consultant information and signature with the proposal packet submittal are marked with an asterisk (*). Exhibits are not included in the page count.

Anticipated Schedule

Pre-proposal meeting 10:00 AM MST on 06/19/2018

Deadline for submitting written inquiries 5:00 PM MST on 06/26/2018

Responses to written inquiries are provided 5:00 PM MST on 06/29/2018

Deadline for submitting proposal 3:00 PM MST on 07/10/2018

Proposals reviewed by the selection committee Week of 7/09/2018

Interviews Week of 7/09/2018 and 07/16/2018

Consultant Selection Week of 07/16/2018

Execution of Agreement* Shortly following award

Commence Work Immediately following execution of agreement or at a

mutually agreed upon date.

Site Walk/Kickoff Meeting with Design Team Following contract execution

Contract Term Through June 30, 2019

*All consultants including subconsultants must be registered and active on SAM.gov prior to contracting.

Inquiries

• Written inquiries will be accepted until 5:00 PM MST on 06/26/2018.

• Responses will be posted to all interested parties by 5:00 PM MST on 06/29/2018

• Inquiries should be made to ysorokin@lwog.org with the subject line titled: INQUIRY – Left Hand Canyon Watershed Restoration.

Submission

• Three (3) hard copies and one electronic copy

• Proposals must be received by LWOG at P.O. Box 1074, Niwot, CO 80544-0210 or dropped off at the physical address of Left Hand Water District, 6800 Nimbus Road, Longmont, CO 80503

• Must be received on or before 3:00 PM MST on 07/10/2018

• Selection Committee includes staff and board agency representatives

• Typo: Page 31; Section 5.0; Number 3: Should read 7/10/2018 rather than 7/09/2018.

Typical Photos: Sub-area 1 (Adaptive Resto)

Typical Photos: Sub-area 2

Typical Photos: Sub-area 3 (Reveg)

Typical Photos: Sub-area 4

Typical Photos: Sub-area 5

Typical Photos: Sub-area 6

Typical Photos: Sub-area 7

Typical Photos: Sub-area 8

Typical Photos: Sub-area 9

Left Hand Canyon Watershed Restoration Pre-Bid Meeting Minutes

June 19th, 2018

Meeting began at 10:10am

Jessie led the meeting.

Project Overview

• One funding source: DOLA CDBG-DR Program

o Not an EWP project, Davis bacon interviews on site, section 3 project

• Project goals: complete as much design and restoration as possible – include all permit

fees

o Multi-benefit project

• Approach – not your standard design build project

o Adaptive management approach – research project

o Construction phase

o Team focused on flexibility, bought into the adaptive restoration idea

• Adaptive Management Cycle graphic – we are interested in a team that will take our

guide and make it site specific

Proposal element/format

• weighted score – Jessie explained this

• Required exhibits – diverse team of reviewers

• Anticipated schedule – contract term

Q: How many people will be invited to interview? We don’t have a number

• Submission: 3 hard copies to LHWD office by 3pm on 7/10/2018

Q: Is there a page limit to the proposal? Yes 17 pages, double sided (exhibits are not

included).

Project map overview

9 sub-areas

Area 1

Area 2

Area 3

Area 4

Area 5 – some rock available

Area 6 – constraints, close homes to eroding banks, historical preservation constraints

Area 7 – across from fire station, huge debris slide

Area 8 – bank stabilization

Area 9 – steep bank

Questions/Discussion

Will the PowerPoint be posted? Yes

Is the funding for all of the sites? With the design build team we will be narrowing down the

priorities to see what is feasible within the existing funding. We’ve gotten questions about

whether we will get more money, the answer is no, you should not assume we will be getting

more money). we will be working with the funding we have for this project. If future

opportunities come up to pursue another phase of the project, we will consider opportunities

like this but it would be pursued separately.

Do you have an idea of the size of the rocks in area 5? Yes, they are large boulders.

Do you have an approximate length of the project? Approximate total project length is

approximately 14,000 linear feet.

Are we into the permitting phase? No, the RFP states what is needed, we need designs to do

any permitting.

What about stream gauges? What kind of stream gaging effort are we looking for? There are

different levels. Yana will respond to this, we are looking at something that will measure flow

continuously.

Additional response: We haven’t determined the specific type of gauge that will be used

but it will be something similar to a Sutron stream gauge with datalogger, transmitter, and state

sensor that will be compatible with the existing Left Hand Ditch Company stream gauging

system.

Appendix A is a GIS file, is the GIS file available for us to download, I would like the shapefile.

A link for the shapefile can be downloaded here:

https://www.dropbox.com/s/y6b5l1ingjjqp2d/Upper_LH_Project_Areas_FINAL.zip?dl=0

A bid schedule was not provided, why? Because we don’t have a design, it is a design build

project. All we have is the master plan.

What about access to the sites for pre-bid? This is as much as we can provide.

We can’t go up on individual sites? No, that is clearly stated in the RFP, we can’t offer any site

visits. This is a design build project.

Are you going to facilitate site visits for the selected team? Yes, absolutely.

It is unusual to not have site visits at the pre-proposal stages? Is there an issue with access we

should know about? No, the lack of site visits is a logistical issue not a landowner issue. We

can’t offer a driving tour to 9 sites in a narrow canyon with 50 cars. All landowners that we have

spoken to are excited about the project, and most have already signed participation

agreements. I don’t believe there will be landowner issues.

As you prioritize project sites do you have any idea where work will be done and where it

can’t be done? Yes, we went over what were high priority and low priority sites during the

virtual tour in the presentation. We also discussed know constraints. These are also listed in the

RFP. When we get estimates back we will continue to prioritize which sites and activities are

the highest priorities.

Is there a percentage we will be looking for with construction versus design? No.

Are there any power-line relocations that has been identified? Not yet.

Stakeholder engagement, do you see that being done through the whole project or mostly up

front? Yes, this will be led by the LWOG staff. There is more upfront work when building

relationships.

How many different landowners are there? 30 landowners.

What kind of surveying is available on the reach? We assume usable LiDAR is available as well

as some on the ground survey data from Boulder County from when road repairs were

completed in 2016-2017. We currently do not have this data, but we assume we will be able to

acquire this by the time the team is contracted. There is a master plan (mentioned in the RFP)

that provides good concepts for what is proposed.

How did you arrive at the 1.7? We used linear foot estimate when applying for our original

grant application. It is on the lower end but it was the money available. This project will be

more of an iterative process, where we learn what is needed where and adjust over time.

Will a copy of the sign in list be available? Yes.