LECTURE ON LIS UPDATING 2015 (for Public and Private)
BY ALFREDO C. MEDRANO Planning Officer III SDO Ilocos Norte Log in using School Head Account or System Admin
Click School Head Account To approve Data Correction Request, Create Class, Add Personnel, Assign System Admin, Reset Password, Update Profile/Status of Learner System Admin To Request for Data Correction, Create Class, Add Personnel, Assign School Head, Reset Password, Update Profile/Status of Learner Note: It will display this page only of you have not yet updated the School Head record
Click Update to update the School Head Account or Click Skip to Update later CLICK LEARNER INFORMATION SYSTEM
Click here to display pulldown list (1) Click Here (2) Click Here CLICK LEARNER INFORMATION SYSTEM Click Click List of Classes to view enrolment per Grade and Section LIS DASHBOARD HOW TO CHANGE SECTION NAME
NOTE: THERE SHOULD BE SECTION NAME IN ALL THE SECTIONS Click the Pulldown list Select Class Settings Type the name of section
Type Section Name Click Click Save Click List of Classes to go back
Please Read Click List of Classes to go back TO VIEW ENROLMENT OF A CERTAIN SECTION
Click Click View Enrolment IMPORTANT INFO IN THE MASTERLIST
Click to enroll transferees Click Here to display error list Click here to diplay the list of Transferred out, Dropped out, No Longer in the school and accelerated Click Profile to Update the profile of learner Click to Change Status Incomplete IP and Mother Tongue How to Add Personnel/Assign School System admin using School head account
Click Click Administration Click Click Manage Personnel Type the First name and Last Name
Click Click by Name Type the First name and Last Name After typing the First name and Last name of Personnel, click Search Click Click Click Type Middle name (- if none)
Please assign only those who have TIN number, for DepED, please add only those who have DepEDAccount Type Middle name (- if none) Select Gender Type TIN number Click For DepED, use deped email account: Ex.
Type the desired username (for Private: firstname.lastname, Ex. alfredo.medrano For DepED, use depedaccount: Ex. Click Select the Role Select Click Read Click Press F5 to refresh Not yet reflected System Admin Assigned HOW TO SIGN IN USING NEW ACCOUNT
To Sign in with New Account, Username of personnel will also be the password Click Ex. Username: acmedrano Password: acmedrano MY ACCOUNT PAGE OF PERSONNEL
Switch Click Click Change Username Change Password Click Learner Information System to proceed to LIS Dashboard LIS DASHBOARD OF SYSTEM ADMIN
Click here Click Switch to other app or administration of personnel Click List of Classes to display the List of Classes (Grade and Section), Enrolment of Every Grade and Section LIS DASHBOARD OF SYSTEM ADMIN LIST OF CLASSES Click View Enrolment Click View Enrolment to display the enrolment of a certain grade and section Continuation in the next slide MASTERLIST OF LEARNER (LRN, NAME, GENDER, DATE OF FIRST ATTENDANCE, STATUS AND PROFILE HOW TO REQUEST DATA CORRECTION (TOGGLE LIST)
Note: Only System Admin or School Personnel can request for Data Correction Click Click LRN Or in the Masterlist, Click Profile (see next slide) How to Complete IP or Mother Tongue Incomplete IP/Mother Tongue
Click Click Profile Click Update Other data Type the Mothers Maiden name
Type the Fathers name Type the Mothers Maiden Name and Father, no need to fill up Guardian if there are parents of learner Complete the data on Residence, Religion, IP and Mother Tongue Click Update Click Click to go back Please read How to Update Incomplete Basic Information
Click Click LRN Request correction of Basic Profile, LRN and Grade level
Update parents, residence, religion, IP/Mother Tongue Change Status to NLS, Transferred Out, No Status, Tag as CCT, ECD Transfer learner to other section To view enrolment history of learner and contact number of school LEARNER PROFILE PAGE Click Correction of Basic Profile
Click Request Correction, then Click Correction of basic profile Type the reason Click Click Click Click Please read IN THE MASTERLIST, CLICK THE PROFILE OF LEARNER WITH OLD LRN (FROM PUBLIC SCHOOLS AND WAS CREATED NEW LRN CLICK Click Request Correction Provide reason why? Type the Old LRN Click Type the reason and old LRN, then click Continue, then just follow the next steps HOW TO TAG NLS (No Longer in the School) or TRANSFERRED OUT OF A LEARNER
CLICK Click Pencil Icon Click Click No Status Select No Longer in school Indicate the Date of effectivity TAG TRANSFERRED OUT Click Click No Status Select Transferred Out Provide date of transferred Provide reasons/remarks
Select School Type Type the School Name or ID Click Please use Google Chrome Browser USER ACCOUNT MANAGEMENT SYSTEM (UAMS) HOUSEKEEPING
USING SCHOOL/SCHOOL SYSTEM ADMIN AND PERSONNEL ACCOUNT BY ALFREDO C. MEDRANO Planning Officer III Schools Division of Ilocos Norte Log In using School Head Account or School System Admin in the http://lis.deped.gov.ph
Type the Username and Password of School Head or School System Admin Account or School Personnel Click 1 2 My Account Page of School Head, System Admin and School Personnel (Adviser)
Switch Account In My Account, you can change Password and Username Click Username to change Username Use this portion if you want to change your password CHANGING THE USERNAME (APPLICABLE TO SCHOOL HEAD, SYSTEM ADMIN AND ADVISERS, STILL IN THE MY ACCOUNT PAGE) 100268bomedrano For DepED Only - Click Username, then type the New Username (it is recommended that you use the deped(ex. We encourage LIS users who do not have an official DepEdaccount to register throughDepEdserviceas this might be a requirement to validate the eligibility of the account user. (login to Click Here After typing your New Username, Click Update Username
For DepED, Use DepEDAccount as Username For Non DepED, Use Firstname.Lastname as Username After typing your New Username, Click Update Username Click Read!!! Username changed, take note of the New Username, you will need this when next Sign In Changing Password Type the Old Password, then the New Password and Repeat Password After typing the New password, Click Change Password, take note of the New Password, you will need this when next Sign In Click Read!!! Click Administration to Manage Personnel
MANAGE PERSONNEL ADDING PERSONNEL (NEW OR EXISTING), CHANGING SCHOOL HEAD, RESET PASSWORD, SET SYSTEM ADMIN, REMOVE or LOCK PERSONNEL ACCOUNT Switch Account Click Note: Only School Head and School System Admin can manage personnel Click Click Click Administration to Manage Personnel Click List of Personnel
ADDING SCHOOL SYSTEM ADMIN, REMOVE, LOCK AND RESET PASSWORD NOTE: SCHOOL HEAD ACCOUNT OR SYSTEM ADMIN CAN ADD SCHOOL SYSTEM ADMIN (YOU CAN ASSIGN ONLY 2 SYSTEM ADMIN) Click List of Personnel Note: Only School Head or School System Admin can reset/ lock Password of Personnel (Adviser) and remove role Click CLICK FOLDER ICON Update Profile Disable Account Click to Reset Click to Add Role Click x to Remove Click x to close Read!!! Note: Use your official DepED email account as your Username
Note: Use your official DepEDaccount as your Username. If you dont have yet, ask the assistance of IT Officer.Ex. As per instruction We encourage LIS users who do not have an official DepEdaccount to register throughDepEdserviceas this might be a requirement to validate the eligibility of the account user. (login to ADMINISTRATION IN THE SCHOOL
There should be SH Assigned Two School System Admins only Username should be DepEDAccount for DepED Only HOW TO CONFIRM TRANSFERRED OUT (LEARNER)
BY ALFREDO C. MEDRANO HOW DETERMINING IF A LEARNER WHO TRANSFERRED OUT IS ALREADY TRANSFERRED TO ANOTHER SCHOOL
First, open your record of the learner who transferred out.In Select the Grade and Section and Click View Enrolment If you see TO in the status of learner who transferred out, it means that the learner is already transferred in to another school, Click Profile to Confirmed and change the No Status to Transferred Out Click Update Status to Confirmed the Transferred Out
Please Read Click Update Status to Confirmed the Transferred Out Click Here to open date Type your Comment- Confirmed Transferred Out, and select the date of acknowledgement Acknowledgement Date Click Update To Check if the status is already changed, Click List of Classes, select the Grade and Section of the learner who transferred out and Click View Enrolment to open the masterlist.you can see Transferred out in the Status Column HOW TO APPROVE REQUEST FOR DATA CORRECTION FOR SCHOOL HEADS
(Change of Name, Gender and Date of Birth) BY ALFREDO C. MEDRANO Planning Officer II Schools Division of Ilocos Norte NOTE: Advisers Request School Head or System Admin can approve System Admin Request School Head can approve DASHBOARD Click Data Corrections Tab, Click Change Request to display all Pending Requests of Advisers Click View to View the Request
Click Here Click View to View the Request Encode your approval remarks here
Encode the Approval Remarks, then Click Approve or Disapproval Remarks then click Disapprove NOTE: Before approving a request, please validate first, check the supporting documents Encode your approval remarks here Change Request Approved, Click Close Click Here Click Data Corrections Tab to view Pending, Approved and Disapprove Requests REVIEW ON CLASS MANAGEMENT and ENROLLMENT For Class Adviser Account (Click Masterlist)
You can see List of Classes when log in to School Admin/ School Head Account CLASS MANAGEMENT SY Note: The list of classes in the previous school year will be copied for the current SY ( ) It indicates that no assign adviser Note: School System Admin / School Head account can do Class Management HOW TO CREATE NEW CLASS SY Click Here Click Create Class Select the Grade Offerings (you can select Multiple Offerings
Type the Section Name Select the Grade Offerings (you can select Multiple Offerings For SPED Class Click Here to Set Adviser Use By Name if you do not know the Username
Type Username or TIN, the Click Search Click Here After setting the Class, click Save Click Here Please Read!! Click List of Classes UPDATE CLASS SETTINGS (Changing Section Name, setting Monograde/Multigrade Class and Assigning Adviser) Click Click the inverted triangle (Pulldown list) see Arrow, then select Class Settings Click Yes if the Class is Multigrade
Click Here Click Yes if the Class is Multigrade NOTE: MULTIGRADE CLASS SHOULD HAVE THE SAME SECTION NAME ASSIGNING CLASS ADVISER BY NAME
Click Here Type the First name and Last name, then click Search Click Here New After searching and the search is Ok, click folder icon, if not, Click Create New Record Click Here Click Select Adviser assigned Click Save Click Here Please Read! REMOVING CLASS SECTION
NOTE: YOU CAN ONLY REMOVE A CLASS WHEN IT IS EMPTY (NO ENROLMENT) Click Pulldown list, then select Remove Class Click Here Read!!! For System Admin/School Head
ENROLL LEARNER For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner) For Class Adviser For System Admin/School Head Click Here Use Enrol Learner for New Learner and Transferees
Use Batch Enrol to enrol previous school year learner (enrolled in the school) USING BATCH ENROL TO ENROL LEARNER
Click Click Batch Enrol Click Here Click the box to select It will display the Prospective List of Enrollees from Previous School Year that were enrolled in the school (be careful in selecting see your masterlist) Type the Date of first attendance of Batch Learner, then click Continue Click Here Review the selected learners for batch enrolment, click Cancel if there are errors, Click Batch Enrol Selected if you want to proceed A confirmation is displayed
Click Here A confirmation is displayed Click View Enrolment to display the Masterlist LIST OF ENROLEES 06/02/2015 ENROL NEW LEARNER OR TRANSFEREES
For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner) Click Here For transfers from private school and longtime Balik-aral schools will search learner and if not found, temporarily enrol by entering learner data. Division will approve creation of LRN after reviewing supporting docs and ensuring that this new learner is not yet registered in the LIS. Click View Enrolment ENROL NEW LEARNER OR TRANSFEREE
Click Here Click Enrol Learner Click Proceed Enrolment You can search by LRN or by Name Click Preview if the Search Result is OK or you can Cancel Search Click Continue Type the Date of First Attendance, then click Continue Update the Data of Learner
Click Yes or No Update the Data of Learner A confirmation is displayed UPDATING THE PROFILE OF LEARNER
Click Use to transfer pupil to other section
Update the status of pupil Use to transfer pupil to other section View Enrolment History Click the link to display contact detail
Click Here Click the link to display contact detail Follow Slide 23 With Enrolment Without Enrolment With Adviser Without Adviser Follow Slide 13 END OF PRESENTATION