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Online Leave Management System: An Overview

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SALIENT FEATURES

• This is an online system facilitating availability information at the touch of a button.

• The Leave Management System is a Web based application that can be used over the intranet.

• It standardizes a common universal process for entire organization.

• It uses the standard leave approval process of Initiating Officer and reviewing officer.

• Generates required Reports and MIS.

• Online Leave Approval – 2 Stages

• Intimation of Approved/Rejected Leaves on E-mail

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ATTENDANCE MANAGEMENT

•View own attendance detail

•View all employees under an authority/ head

•View total Present, Absent, Late, Leave, Holidays & Weekly Offs

summary

•Attendance Report:

•Daily Performance, Monthly Performance

•Daily Absenteeism, Late – Arrival, Early Departure

•Daily, Monthly, Yearly, for any specified date

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LEAVE MANAGEMENT

•Apply for Leave (Leave Request)

•Approve Leave (Leave Approval)

•Reject Leave

•View Leave Balance (Leave Balance)

•View all Leave applications (Leave Status)

•View total Leaves for a specified period

•View Leave dates/ detail

•Cancel Leave application

•Leave Report

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REPORTS

•Daily Late – Arrival

•Daily Absenteeism

•Daily Performance

•Monthly Performance

•Sub – Ordinate Report: To view all Employees under

particular Head

•Sub – Ordinate Report: To view Head for a particular

Employee

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PROCESS FLOW DIAGRAM

USER APPLIES FOR LEAVE

REQUEST MAIL IS GENERATED FOR IMMEDIATE SUPERIOR

IF LEAVE BALANCE AVAILABLE

IF NO LEAVE BALANCE AVAILABLE

LEAVE REJECTED

IF APPROVED THE LEAVE IS SENT FOR NEXT STAGE OF

APPROVAL

IF REJECTED, REQUESTER IS INTIMATED BY AUTO E-MAIL

ONCE APPROVED BY REVIEWING OFFICER THE DATE IS POSTED IN THE DATABASE AND WILL BE REFLECTED IN THE ATTENDANCE SHEET.

IF REJECTED, REQUESTER IS INTIMATED BY AUTO E-MAIL

POST APPORVAL, A MAIL IS AUTOMATICALLY GENERATED FOR

THE CONCERNED HOD AND FACILITY FOR TRANSPORT

ROSTERING

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DEMO

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ATTENDANCE VIEW

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DAILY LATE- ARRIVAL

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DAILY ABSENTEEISM

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CONTINUOUS ABSENTEEISM

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DAILY PERFORMANCE

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LEAVE APPLICATION

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LEAVE APPROVAL

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LEAVE SUMMARY

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LEAVE SUMMARY

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Operating System: Windows NT/XP/2000/2003. Web Server : Internet Information Server (IIS). Languages : ASP. Net, C#, Java Script, HTML. Technology : ADO. Net. Database : SQL Server 2000. Graphics : Photoshop 7.0, Macromedia Flash. 

PLATFORM & TOOLS

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ADVANTAGES OF ONLINE SYSTEM

• The software is system independent as it works on Internet can be used

even if the requestor/sanctioning authority is located in UK.

• Entire process is documented on e-mails.

• The Manager has a better Command & Control on his team (can

monitor coming late and going early& and total time worked of any

employee for any given date)

• Leave History can be reviewed readily.

• Immediate Data process for Salary processing.

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