leaseaccelerator user guide reporting

LeaseAccelerator User Guide — Reporting

Pg 1 © LeaseAccelerator, Inc. 2003-2017. All rights reserved. Confidential information. Not for distribution without permission.

USER GUIDE ENTERPRISE LEASE ACCOUNTING SOFTWARE

Prepared by LeaseAccelerator, Inc. Mark Koppersmith Corinna Rost

© LeaseAccelerator, Inc. 2003-2017. All rights reserved. Confidential information. Not for distribution without permission.

REPORTING


Pg i © LeaseAccelerator, Inc. 2003-2017. All rights reserved. Confidential information. Not for distribution without permission.

Contents

Reports Tab....................................................................................................................................... 1 Availability of Reports ................................................................................................................................ 1

Scheduled Tab .................................................................................................................................. 1 Accounting Reports Tab ..................................................................................................................... 2 Account Cause of Change Report ............................................................................................................ 2 Accounting Roll Forward Report ............................................................................................................... 2 Accounting Workbook ................................................................................................................................ 2 Comparative Accounting Report .............................................................................................................. 4 Contractual Obligations ............................................................................................................................. 5 ConObs Summary ....................................................................................................................................... 5 ERP Upload .................................................................................................................................................. 6 Lease Classification Report ...................................................................................................................... 7 Leasing Efficacy .......................................................................................................................................... 8 Leasing Summary ....................................................................................................................................... 9 Maturity Analysis Report............................................................................................................................ 9 Obligations Package ................................................................................................................................ 10 Payment Schedule ................................................................................................................................... 10 Portfolio: Account Activity Trend Report ................................................................................................ 11 Portfolio: Account Balance Trend Report .............................................................................................. 12 Portfolio: Activity by Account Report ...................................................................................................... 13 Portfolio: Trial Balance Report ................................................................................................................ 14 Quantitative Analysis Report................................................................................................................... 15 Reconciliation ........................................................................................................................................... 15 Accounting Roll Forward Report ............................................................................................................. 16 Schedule: Trial Balance by Account for a Single Month Only ............................................................ 17 Schedule: Account Activity Trend Report .............................................................................................. 18 Schedule: Account Balance Trend Report ............................................................................................ 19 Schedule: Activity by Account Report .................................................................................................... 20

End of Term Reports Tab .................................................................................................................. 21 EOT Activity ................................................................................................................................................ 21 EOT Notification ........................................................................................................................................ 21 EOT Options ............................................................................................................................................... 22 EOT Pipeline .............................................................................................................................................. 22 EOT Recordation ....................................................................................................................................... 23 Scheduled Notifications .......................................................................................................................... 23 Stakeholder Scorecard ............................................................................................................................ 24

Integration Tab ............................................................................................................................... 24 Ledger Export ............................................................................................................................................ 24 Payables Export ........................................................................................................................................ 25

Origination Tab ............................................................................................................................... 25 Ordered Items Report .............................................................................................................................. 25

Portfolio Reports Tab ....................................................................................................................... 26



ARF Booking .............................................................................................................................................. 26 Asset Change History ............................................................................................................................... 26 BU Asset Report (or Asset Detail Report) .............................................................................................. 27 BYOR for Portfolio ..................................................................................................................................... 28 LVB Report ................................................................................................................................................. 28 Participant Validation Report .................................................................................................................. 29 Portfolio Transactions .............................................................................................................................. 29



The ability to query and retrieve data in Reports is based on a user’s scope of access. A user’s scope determines their access to information relative to their assignment within a client’s hierarchy. Scope can be configured in many ways, depending on the complexity of a client’s internal setup in the application.

Availability of Reports

LeaseAccelerator is deployed with a basic set of reports available to each customer. Reports may be scheduled using the schedule feature available on each reports parameter screen. A summary of scheduled Reports is available through the Scheduled Action Tab.

When you select to schedule a report, it will appear in a list on the Scheduled report tab.



Any field in RED indicates a required parameter.

Account Cause of Change Report

The Account Cause of Change report shows the change in an Account Balance based on various business drivers such as New Leases, Lease Retirements or other event driven activity. This report is typically used to support month end variance analyses.

Accounting Roll Forward Report

The Accounting Roll Forward report is a summary comparison of each accounts balance between selected periods. The report allows for drill through to the specific list of general ledger journal entries that are posted between the selected months.

Accounting Workbook



The Accounting Workbook is a complete amortization schedule for the selected Schedule Number and Set of Books. The report shows all impacted accounts and activity for the selected periods. The report can be run for any lease classification (for what if analyses) or the “Prevailing” Lease Classification which is the actual classification for which accounting is generated.



Comparative Accounting Report

The Comparative Accounting report is used to compare to Accounting Workbooks and highlights the differences between the selected Set of Books and lease classifications. Note that this can be used for what if analysis.



Contractual Obligations

This is primarily intended to provide the detail information required lease note disclosure obligations under ASC840 or IAS17. It returns lease obligations as at a specified date and starting from a specified date. It provides Interest/Principal/Guaranteed payment breakdown by year for capital leases and lease expense by year for operating leases.

ConObs Summary

This report is a summary of the required footnote disclosure information aggregated by year



ERP Upload

This is an asset level report of future rentals owed on all booked deals as at a specified date. It allocates rentals to future periods on Accrual basis.



Lease Classification Report

This report is a summary report grouping schedule information by Lease Classification. This report contains drill through capability to show the Lease Classification test results and the underlying information driving the test results.



Leasing Efficacy

Primarily, this report tracks the present value of all lease payments from inception to effective end date, applying a user specified WACC (Weighted Average Cost of Capital) for all active schedules as at a specified date and for schedules terminated since a specified date. It also provides other relevant information on end-of-term events that have been recorded on every schedule.



Leasing Summary

This is a listing of lessee's portfolio and lease orders in pipeline as at a specified date, with each schedule summarized by Asset Type.

Maturity Analysis Report

This report provides the data required to meet the disclosure requirements under the new Accounting standards including the future obligations and reconciliation to the Lease Obligation Liability balance as of the report date.



Obligations Package

Payment Schedule

This is a schedule level report that provides listing of lease payments due in the future by selected reporting frequency(Month/Quarter/Year). Payments are allocated to periods on Cash basis.



Portfolio: Account Activity Trend Report

This report provides a summary of monthly activity for the selected parameters for a total portfolio.



Portfolio: Account Balance Trend Report

This report provides a summary of monthly ending balances for the selected parameters for a total portfolio.



Portfolio: Activity by Account Report

This report shows the Activity by Account for a single period.



Portfolio: Trial Balance Report

This report shows the ending balance by account for the selected parameters.



Quantitative Analysis Report

This report provides the required information to support the quantitative analysis disclosure under ASC842 and IFRS16.

Reconciliation

Returns various reports as tabs of one workbook as well as reconciliation between various reports with respect to current amount financed and current rent as at a specified date.



Accounting Roll Forward Report

This report tracks the leasing activity over a date range and is intended as an audit check to reconcile the changes in the active lease portfolio between two fiscal close dates.



Schedule: Trial Balance by Account for a Single Month Only

This report lists the ending balance by Account for each Schedule included in a portfolio.



Schedule: Account Activity Trend Report

This report shows a trend of activity posted to the selected account by schedule.



Schedule: Account Balance Trend Report

This report shows the trend of ending account balances by schedule.



Schedule: Activity by Account Report

This report shows the posted activity in an Account for each schedule.



EOT Activity

This provides a summary of end-of term events that have occurred on all schedules over a selected date range.

EOT Notification

Returns a template that the user can complete to communicate EOT decision(s) to LeaseAccelerator.



EOT Options

This is schedule level report that returns all end-of-term options available (not lapsed) as at a specified date for each schedule.

EOT Pipeline

This provides a snapshot of lease portfolio with pending/upcoming EOT events within a specified date range complete with current status updates to enable tracking of all deals approaching EOT. The report is sorted by effective end date. While the report defaults to schedule level, split events and split EOT attestations are broken out on separate lines.



EOT Recordation

Returns a template that the user can complete to record EOT Event(s) in LeaseAccelerator.

Scheduled Notifications

Returns a listing of EOT Notifications at schedule level between two dates where an action is due.



Stakeholder Scorecard

Evaluates the economics using present value calculations for deals that are approaching or have reached End of Term.

Ledger Export

Export of debits and credits for transfer to ERP systems.



Payables Export

This report shows the payment information to be transferred to the AP system.

Ordered Items Report

This is a listing of all assets for which the PR process has been initiated but for which the lease schedule has not been booked, as at a specified date. It is a report of the executor contracts in the pipeline.



ARF Booking

Asset Change History



BU Asset Report (or Asset Detail Report)

This is an asset level snapshot of the lease portfolio as at a specified date. It returns all relevant information, except end-of-term options.



BYOR for Portfolio

This is an asset level snapshot of the lease portfolio as at a specified date. It returns all relevant information, except end-of-term options. Users may create their own report from the available data and save it under a new name that will be available to them in the future. Other users may be granted access to these saved reports through the Access Control feature.

LVB Report



Participant Validation Report

This is a Participant Validation Report that provides Companies, People, Addresses and their associated Ledger Code values.

Portfolio Transactions

Returns information at schedule level on all schedules for the selected client portfolio.

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