leading your district: district rotaract representative training

2013 RI CONVENTION

District Rotaract Representative Training

Saturday, 22 June 2013

Leading your District

2013 RI CONVENTION

2013 ROTARY INTERNATIONAL CONVENTION

• Nikos Dimitropoulos Rotaractor, Greece

• Maud Poussière Rotaractor, France

• Darko Sovran Rotarian, Serbia

2013 RI CONVENTION

STRUCTURE OF THE WORKSHOP

• District Structure & Role of DRR – 15 min

• Membership, Service projects & Meetings – 15 min

• Multidistrict information organizations & leading Rotaractors to Rotary – 15 min

• Interactive workshop into groups – 20 min

• Discussion – 20 min

2013 RI CONVENTION

PART 1

District Structure & Role of DRR

2013 RI CONVENTION

District Rotaract Structure

Rotaract clubs elect

District Governor appoints

District Rotaract Chair

District Rotaract Committee

(Rotarians and rotaractors)

District Rotaract Representative

Rotaract District Committee (Rotaractors)

• Publicizes Rotaract program

• Promotes organization of new Rotaract clubs

• Administers Rotaract program in district.

• Heads the district Rotaract committee and provides guidance and leadership to committee members

• plans district projects,

• recommends club service ideas

Number of members according to district’s size and DRR’s year plans

Work together to organize new clubs and district training sessions for incoming Rotaract club officers.

2013 RI CONVENTION

DRR

District clubs

District board

Rotary International

European committees

District Committees

DRR assistants

Sponsor rotary clubs

DRR elect

DISTRICT STRUCTURE

2013 RI CONVENTION

District Governor

District committees

DRR District Board

District Clubs

European committees

Rotary International

DISTRICT STRUCTURE

2013 RI CONVENTION

• Serves for 1 year.

• Active rotaractor with exceptional communal action.

• Has been president of rotaract club or member of Rotaract District Committee.

• Knows well the rotaract and rotarian ideas.

• Willing to spend time and money in traveling and district administration.

A DRR must be an experienced rotaractor, with deep understanding of rotarian ideas, respect

to rotary spirit, following rotarian ethics into professional and personal life

…a true rotarian

DISTRICT ROTARACT REPRESENTATIVE…

2013 RI CONVENTION

Develop and distribute a district Rotaract newsletter.

Plan, arrange, and hold a district Rotaract conference.

Encourage attendance and participation at the Rotary district conference.

Conduct Rotaract promotion and extension activities throughout the district in coordination with the district Rotaract chair.

Serve as the district’s Rotaract information liaison to the RI Secretariat.

ROLE OF DRR ACCORDING TO RIGUIDE FOR DISTRICT ROTARACT LEADERS I…

2013 RI CONVENTION

Plan and implement service activities (if approved by three-fourths of the Rotaract clubs in the district).

Provide advice and support to Rotaract clubs in implementing their projects.

Work with the district Rotaract chair to help coordinate Rotary and Rotaract activities in the district.

Coordinate public relations activities for Rotaract at the district level.

Work with the district Rotaract chair to plan and implement a training session for Rotaract club officers in the district.

ROLE OF DRR ACCORDING TO RIGUIDE FOR DISTRICT ROTARACT LEADERS II…

2013 RI CONVENTION

BUT MOST IMPORTANTLY A DRR ALSO…

Ensures the keeping of the district Handbook.

Ensures accurate club reporting through member access.

Encourages joint projects between district clubs.

Encourages introduction of new members and new clubs.

Secures continuity of district leadership.

Represents Rotaract at official and unofficial district events.

Presents the district actions to European and International events.

Attends the Rotaract preconvention meeting and the Rotary International Conference.

Plays an important role in the 5th Avenue of Service – New Generations Service.

2013 RI CONVENTION

The strength of relations among Rotaract clubs.

Their joint activities in cooperation with Rotary club sponsors. The efficacy of Rotaract activities related to the annual RI theme.

The district Rotaract committee’s activities to promote and publicize the Rotaract program.

DRR’S LEADERSHIP ACTIVITIES WILL HAVE A MAJOR IMPACT ON

2013 RI CONVENTION

HOW ?

Help Rotaract club leaders achieve their goals.

Organise district meetings and provide training for incoming club officers.

Encourage the formation of new clubs.

Encourage clubs pursue Professional development, Leadership skills, Service projects and focus on Membership extention and development.

Keep RI apprised of Rotaract activities in your district.

Mobilize clubs to participate in World Rotaract Week, RI’s Recognition of Outstanding Rotaract Projects, and the Presidential Citation Program.

These activities help clubs set goals, focus efforts, and share information with Rotary International and the Rotary world at large.

2013 RI CONVENTION

• Familiarization with District Structure

• Close cooperation with District Rotaract Chair

• Continuity of district leadership

Keys to success

2013 RI CONVENTION

• Careful selection of district rotaract committee.

• Specific responsibilities for each member.

• Constant feedback.

• Regular meetings.

HAVING AN ACTIVE COMMITTEE…

2013 RI CONVENTION

Set goals – aim high reach high

Use a time schedule

Select a service project well in advance

Get to know your district clubs before

Explore possibilities of new clubs and membership growth-discuss with rotary chair about possible sponsor clubs

Prepare budget

PLANNING YOUR MANDATE….

2013 RI CONVENTION

1. Total number of Rotaract clubs: 2. Total number of Rotaractors: 3. Total number of university-based clubs: 4. Total number of community-based clubs: 5. Net membership growth from previous year in existing Rotaract clubs: 6. Number of new clubs formed: 7. Number of Rotaractors who attended district meetings: 8. Names of clubs that did not participate in district meetings:9. Number of clubs undertaking

a) Community service projects: b) International service projects: c) Professional development activities: d) Leadership development activities:

10.Number of clubs participating ina) World Rotaract Week: b) RI Recognition of Outstanding Rotaract

Project: c) Rotaract Presidential Citation:

11.Number of multiclub projects in the district:

District Inventory (use previous year as reference)

2013 RI CONVENTION

Conclusions - As a DRR you must

Represent all Rotaractors in the district.

Communicate with the Rotary district governor and district Rotaract committee chair.

Co-chair the district Rotaract committee.

Bring clubs together for service and fellowship.

Promote Rotaract to Rotary clubs and the community.

Be an ambassador for rotaract

2013 RI CONVENTION

Thank you….

2013 RI CONVENTION

PART 2

Membership, Service projects & Meetings

2013 RI CONVENTION

Membership development

> Helping to start new Rotaract clubs:

• Rotary clubs • Informational meeting • Recruit Rotaractors• Support the new club

MEMBERSHIP, SERVICE PROJECTS & MEETINGS

2013 RI CONVENTION

Membership development

> Increasing membership:• Signs • Why and how• Specific action • Communication• Rotaract information


2013 RI CONVENTION

Service Projects

> Helping to implement service projects:

• Needs• Communication• Goals• World Rotaract Week, RI’s recognition of

Outstanding Rotaract projects and the presidential Citation program


2013 RI CONVENTION

Service Projects

> Leading a districtwide project:• Federate• Project identification• Approval


2013 RI CONVENTION

District Meetings

> District Rotaract Meetings:• Connections • Share experience• Leadership skills • Sponsoring Rotary club relationship


2013 RI CONVENTION

2 types of District meetings:

> District Leadership Training Meeting• Rotaract club officers• Workshops

> District Rotaract Conference• Interests of the district’s Rotaractors• Discussion group topics


2013 RI CONVENTION

> An example of a District Rotaract Conference


2013 RI CONVENTION

PART 3

Multidistrict information organizations& leading Rotaractors to Rotary

2013 RI CONVENTION

MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY

What is MDIO? Is it important for DRR?

MDIO Structure and purposePresident, Board, Committees and Country (District) Representatives

DRR role in MDIO’sNational Committees

Conferences and meetings, newsletters, twinning's, service projects…

2013 RI CONVENTION


ERIC – European Rotaract Information Center

Country Representative – Appointed by DRR or National Congres

2013 RI CONVENTION

DRR and CR relationship

CR is not having executive role – only to provide information

CR is responsible to DRR – All voting by CR must be in accordance with DRR


2013 RI CONVENTION

DRR is a leader representative of Rotaract in Rotary – he is a mirror of Rotaract

It is naturally to move to Rotary and continue his commitment

DRR as an example to other Rotaractors


2013 RI CONVENTION

Age difference – Is there a benefit from that?

Balance between work, family and RotaryRotarians are already proven with their work and having family already…

Rotaract is a project of Rotary?

Rotary club made from Rotaractors - Example


2013 RI CONVENTION


Propose forming the Rotaract committee

Go for meetings, help them in service projects and other activities

Present your self during Rotary meeting

Ask for mentoring and trainings

2013 RI CONVENTION

Interactive workshop into groups 20 min

2013 RI CONVENTION

Discussion20 min

2013 RI CONVENTION

2013 RI CONVENTION

THANK YOU !

leading your district: district rotaract representative training

Documents