le18-008 bid specifications option 2: cruise boat … · 2012. 8. 17. · le18-008 3 b. if...
TRANSCRIPT
LE18-008
1
BID SPECIFICATIONS
OPTION 2: CRUISE BOAT CONCESSION
Leonardo State Marina (“Marina”), Middletown Township, Monmouth County, New Jersey
1. SCOPE OF CONCESSION
A. Concessionaire shall be granted the exclusive right to operate a Cruise Boat Vessel
(“Vessel”) (hereinafter referred to as the “Concession Operation”), limited to the structure(s)
or area(s) provided by Department for concession purposes and specifically designated in
Exhibit A (hereinafter referred to as the “Concession Premises”).
B. Concessionaire shall be authorized, as part of the Concession Operation, to conduct cruises
that offer public and private boat charters, corporate outings, seasonal dinner cruises, happy
hour and entertainment cruises, and sightseeing tours.
C. Concessionaire shall be granted, as part of the Concession Operation, exclusive use of
assigned berth #176 and the adjacent parking area, specifically designated in Exhibit A. The
dimensions of assigned berth #176 are seventy-five feet (75) by twenty-three feet (23).
The maximum allowable vessel size shall be seventy-five feet (75) in length overall,
including the pulpit and swim platform, by twenty-two and a half feet (22.5) beam. The
Vessel shall be licensed for a minimum of eighty (80) passengers.
D. Concessionaire shall be authorized to charter the Vessel. The Vessel operated by
Concessionaire for the purposes of the Concession Agreement (“Agreement”) must be
approved in writing by Department and the United States Coast Guard, prior to docking the
Vessel at the Concession Premises. Concessionaire’s Vessel shall be manned, equipped, and
operated at all times in accordance with the United States Coast Guard Certificate of
Inspection. Concessionaire shall submit a copy of all United States Coast Guard approvals
and certificates to Department prior to commencement of use of the approved Vessel.
Concessionaire shall be required to maintain valid United States Coast Guard approvals at
all times during any Term of the Agreement. Failure on the part of Concessionaire to obtain
written Vessel approval and maintain United States Coast Guard approvals shall be a
material breach of the Agreement, subject to Suspension of Operations and/or Termination
in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
Concessionaire shall submit to Department, for approval, a written list of prices to charter
the Vessel. Concessionaire shall not commence any operations until Department approves
the proposed prices in writing. Failure on the part of Concessionaire to obtain written pre-
approval of the pricing to charter the Vessel shall be a material breach of the Agreement,
subject to Suspension of Operations and/or Termination in accordance with the terms and
conditions set forth in Paragraphs 9 and 10.
E. Concessionaire shall be authorized to sell prepared and prepackaged food and non-alcoholic
beverages on the Vessel. Concessionaire shall be solely responsible for obtaining all
necessary State licenses, inspections, and approvals before selling prepared and prepackaged
food and non-alcoholic beverages. The preparation and sale of prepared and prepackaged
food and non-alcoholic beverages without all applicable valid and current State licenses,
inspections, and approvals for the preparation and sale of prepared and prepackaged food
and non-alcoholic beverages shall be a material breach of the Agreement, subject to
Suspension of Operations and/or Termination in accordance with the terms and conditions
set forth in Paragraphs 9 and 10. Concessionaire shall comply with all rules and regulations
promulgated by the New Jersey State Department of Health and any other agency of
government with oversight over food preparation and service. Failure on the part of
Concessionaire to comply with all such rules and regulations shall be a material breach of
the Agreement, subject to Suspension of Operations and/or Termination in accordance with
the terms and conditions set forth in Paragraphs 9 and 10. Concessionaire shall submit to
Department a written list of items and prices for all prepared and prepackaged food and non-
alcoholic beverages for approval, prior to sale. Failure on the part of Concessionaire to
obtain written pre-approval of the types and prices of prepared and prepackaged food and
non-alcoholic beverages shall be a material breach of the Agreement, subject to Suspension
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of Operations and/or Termination in accordance with the terms and conditions set forth in
Paragraphs 9 and 10.
F. Concessionaire shall use the Concession Premises solely for the purposes set forth above
and is strictly prohibited from selling or permitting the sale or consumption of any alcoholic
beverages thereon. Concessionaire may request Department approval to sell and allow
consumption of alcoholic beverages on the Vessel while out of port. If approved in writing
by Department, Concessionaire may sell and allow consumption of alcoholic beverages on
the Vessel while out of port only after obtaining the necessary Alcoholic Beverage
Commission (ABC) permits and approvals. Concessionaire shall submit a written list of
items and prices for all alcoholic beverages for approval, in writing, by Department prior to
sale. The sale and consumption of alcoholic beverages without the required Department-
written approvals and ABC permits shall be a material breach of the Agreement, subject to
Suspension of Operations and/or Termination in accordance with the terms and conditions
set forth in Paragraphs 9 and 10.
G. Concessionaire shall not install, operate, or allow the installation or operation of vending
machines on the Concession Premises.
H. In the event that Concessionaire ceases to operate a Cruise Boat Vessel from the Marina for
a period of ten (10) consecutive calendar days without Department written approval, prior to
the expiration of the Agreement, Concessionaire relinquishes all rights to the Concession
Premises, including the assigned berth as delineated in Exhibit A.
I. Concessionaire’s status shall be that of a licensee. Concessionaire, whose term on the
Concession Premises shall be seasonal in nature, will not, in any way whatsoever, be
granted or conveyed any permanent easement, lease, fee, or other interest in the Concession
Premises.
2. ADVISORY UNSCHEDULED CLOSURES
All Bidders are hereby advised that the State Park Service facilities are subject to
unscheduled closures for reasons of health, public welfare, public safety, and government
closures. These closures may result from inclement weather, water quality, staffing, or
emergencies. Payment abatements will not be given for any reason. Bidders are cautioned
to review the information below related to closures before submitting a bid to provide
concession services.
Please see the below list of days which the Marina was closed over the past three (3)
seasons:
2014- No Closures
2015- No Closures
2016- No Closures
3. TERM
A. The “Initial Term” of the Agreement shall be from the “Effective Date of the
Agreement’s Initial Term,” as defined in Subparagraph 4(A), below, through December
31st, 2018. Upon expiration of the Initial Term, Concessionaire may request, in writing,
and Department may, in its sole discretion, for cause or no causeconvenience, grant a
Renewal of the Agreement, which shall start January 1st and shall end December 31st
(“Renewal Term”). Department may grant no more than six (6) subsequent Renewal
Terms following the Initial Term of the Agreement. Department reserves the right to
suspend Concessionaire’s operations and/or terminate the Agreement for any material
breach in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
Furthermore, failure on the part of Concessionaire to submit Monthly Reports or the
Annual Report, as described in Paragraphs 12 and 13, when due, constitutes a material
breach of the Agreement, subject to Suspension of Operations and/or Termination in
accordance with the terms and conditions set forth in Paragraphs 9 and 10.
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B. If Concessionaire wishes to renew the Agreement, it must submit a request, in writing, to
the address set forth in Subparagraph 5(C). Any such request must be received on or
before July 1st of the year prior to the year being sought for renewal. Should
Concessionaire fail to submit a written renewal request by July 1st, the Agreement shall
terminate at the conclusion of the Agreement’s current Term, in accordance with the
terms and conditions set forth in Paragraph 10. Department shall issue its decision
regarding the grant or denial of a renewal request received in accordance with this Paragraph
no later than September 1st of the year prior to the year being sought for renewal.
4. EFFECTIVE DATE
A. For the purposes of the Agreement, the Effective Date of the Agreement’s Initial Term shall
be the date the Agreement is fully executed by Department.
B. For the purposes of the Agreement, the Effective Date for the commencement of any
Renewal Term shall be the date on which the last of the following has occurred:
(i) The Renewal Agreement is signed on behalf of Concessionaire and
Department;
(ii) Department dates the Renewal Agreement and forwards a copy to
Concessionaire;
(iii) The required Certificate(s) of Insurance under the Agreement is or are
received by Department;
(iv) Department has approved, in writing, the proposed types and prices of
prepared and prepackaged food and non-alcoholic beverages, alcoholic
beverages, and/or for the charter of the Vessel; and
(v) Mandatory Compliance and Performance Evaluation Meeting #1 has been
scheduled and/or completed with Department, as described in Paragraph 18.
5. CONCESSION PAYMENTS AND INCREASE
A. TERM FEE: For the Initial Term of the Agreement, Concessionaire shall pay Department a
Term Fee of Nine Thousand Seven Hundred ($9,700.00) Dollars in accordance with the
Concession Payment Schedule set forth in Exhibit B as consideration for the Concession,
license and privilege granted. For subsequent Renewal Terms, if any, Concessionaire shall
pay Department in accordance with the Concession Payment Schedule set forth in Exhibit
B.
B. VARIABLE FEE: Concessionaire shall pay a minimum Variable Fee of Two ($2.00)
Dollars per person for each patron of the Concession Operation, as set forth in Exhibit B.
The Variable Fee shall be paid with the submission of the Monthly Report identified in
Paragraph 12.
C. All payments shall be submitted by check made payable to “Treasurer - State of New
Jersey” and be received on or before the scheduled payment date to:
Department of Environmental Protection
Natural and Historic Resources
Office of Leases & Concessions
PO Box 420, Mail Code: 501-04C
Trenton, New Jersey 08625-0420
D. If Concessionaire fails to pay said compensation at such time and in such manner as
specified herein and in Exhibit B, such failure shall constitute a material breach of the
Agreement subject to Suspension of Operations and/or Termination in accordance with the
terms and conditions set forth in Paragraphs 9 and 10.
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E. Department may, at its discretion, require Concessionaire to make all payments for the
Initial Term of the Agreement by certified or cashier’s check only.
F. All late payments shall be assessed a monthly penalty of five (5%) percent of the total
amount due. A late payment shall be any payment received after the tenth (10th) calendar
day of each month.
G. In the event any check for payment is returned to Department, all future payments must be
made by certified or cashier’s check only.
H. After the expiration of the third (3rd) Renewal Term of the Agreement, if any, the Term Fee
shall be increased by three (3%) percent for each of any remaining Renewal Term(s). After
the expiration of the fourth (4th) Renewal Term, if any, Department may also increase the
Term Fee and/or Variable Fee pursuant to a Compensation Analysis performed in
accordance with Paragraph 6. The Term Fee and/or Variable Fee for any Renewal Term will
be calculated by Department and shall be rounded up to the closest dollar.
6. COMPENSATION ANALYSIS
After the expiration of the fourth (4th) Renewal Term of the Agreement, if any, a
Compensation Analysis may be performed. At such time, based on the reported Total Gross
Revenue, performance of the Concession, and/or Department’s existing rates for similarly-
performing operations, Department may choose to increase the Term Fee and/or Variable
Fee for the following Renewal Term(s), if any.
7. HOURS OF OPERATION AND LIMITATIONS
A. During the Initial Term of the Agreement, the Concession shall open and operate from as
soon as practicable after the Effective Date of the Agreement’s Initial Term, through
December 31, 2018 (“Period of Operation”).
B. During any subsequent Renewal Term(s) of the Agreement, the Concession shall open and
operate from January 1st through December 31st (“Period of Operation”).
C. The Concession shall operate during specified hours set in accordance with an operating
schedule pre-approved in writing by Department, prior to commencement of the Period of
Operation for the Initial Term and any subsequent Renewal Term(s) (“Operating Hours”).
Operating Hours shall be submitted to and approved in writing by Department before any
proposed Operating Hours can become effective. Operating Hours shall remain in effect
unless otherwise modified and re-approved in writing by Department. The Concession must
be prepped, fully operational, and capable of serving patrons during the Period of Operation
and during scheduled Operating Hours. Department reserves the right to have
Concessionaire complete a daily attendance log at a location determined by Department.
D. Failure on the part of Concessionaire to open for business as scheduled shall be a material
breach of the Agreement, subject to Suspension of Operations and/or Termination in
accordance with the terms and conditions set forth in Paragraphs 9 and 10. The Marina
Superintendent shall be the sole authority to determine whether an area of the Marina
affecting the Concession Operation will be closed due to inclement weather or otherwise.
Department is not responsible to Concessionaire for any loss or damage caused by such
determination.
E. Concessionaire shall be responsible for adequate staffing and operating the Concession
during Operating Hours, as scheduled. Failure on the part of Concessionaire to open the
Concession during Operating Hours shall be a material breach of the Agreement, subject to
Suspension of Operations and/or Termination in accordance with the terms and conditions
set forth in Paragraphs 9 and 10.
F. Concessionaire shall be accessible by phone during Operating Hours, as established
pursuant to Subparagraph 7(C), and during Standard Business Hours (9 a.m. to 5 p.m.), at a
number to be provided to Department and made publicly available at the Concession
Premises and in any advertisement of the Concession Operation. Failure on the part of
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Concessionaire to be accessible by phone during Operating Hours and Standard Business
Hours shall be a material breach of the Agreement, subject to Suspension of Operations
and/or Termination in accordance with the terms and conditions set forth in Paragraphs 9
and 10.
G. Concessionaire shall also provide Department with a private number where Concessionaire
can be reached at any time.
8. ALTERNATE HOURS OF OPERATION
Concessionaire may request authorization to change or modify pre-approved Operating
Hours. All requests to change or modify pre-approved Operating Hours must be submitted
electronically to both the Marina Superintendent and the Office of Leases and Concessions,
at the addresses set forth in Subparagraph 11(B) ten (10) days in advance of the proposed
effective date. Concessionaire shall not implement any changes in Operating Hours without
written authorization from the Marina Superintendent.
9. SUSPENSION OF OPERATIONS
Concessionaire shall, at the direction of Department, immediately suspend, delay or
interrupt Concessionaire’s operation of all or any part of the Concession Premises for such
period of time as Department may determine to be appropriate to protect the Concession
Premises and/or public health, safety, and welfare due to the occurrence of hazardous work
conditions, emergency conditions, and/or any other cause including, but not limited to,
Concessionaire's failure to perform any of the covenants, agreements, and conditions
contained in the Agreement on its part to be performed. Concessionaire hereby waives any
claim, and Department shall not be liable to any party claiming through Concessionaire, for
damages, payment abatement, or compensation as a result of Department's actions under this
Paragraph or the Agreement. Department's suspension of Concessionaire's operations shall
be in addition to any other right or remedy available by law or in equity.
10. TERMINATION
A. Concessionaire shall exercise direct and personal supervision of the operation of the
Concession Premises designated by Department in Exhibit A. Failure to exercise such
supervision and/or the existence of any condition at the Marina or in the operation of the
Concession which Department determines to be in violation of the terms and conditions of
the Agreement shall be considered to be a material breach in which event Department may
terminate the Agreement by written notice sent by regular and certified mail return receipt
requested. Upon receipt of written notice of termination for violation, Concessionaire shall
have such period of time as provided therein to cure such violation. If such violation is not
cured within the period designated in said notice, termination shall, in the sole discretion of
Department, be effective at the conclusion of the designated period.
B. Without limiting the scope of Subparagraph A of this Paragraph, the Agreement shall
automatically terminate in the event of Concessionaire's failure to pay, when due, any
compensation or other sums or assessments to be paid by Concessionaire under the
Agreement and the continuation of such failure to pay for a period of five (5) calendar days
after Concessionaire's receipt of written notice thereof from Department. Concessionaire’s
failure to provide a utility payment pursuant to Paragraph 26 will result in the non-execution
of the Agreement or a Renewal Agreement by Department, as applicable.
C. Department expressly reserves the right to terminate the Agreement without notice in cases
of emergency or where there exists or may exist risk to public health, safety, or welfare as
determined by Department in its sole discretion.
D. Notwithstanding any provision or language to the contrary, Department may terminate the
Agreement, in whole or in part, solely for the convenience of the State, by ninety (90)
calendar days written notice to Concessionaire sent by regular and certified mail return
receipt requested. Upon receipt of such notice, Concessionaire may choose for such
termination to become effective immediately, or may instead continue to operate the
Concession in accordance with the terms and conditions of the Agreement for a period not
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to exceed ninety (90) calendar days after receipt of the notice or until the end of the current
Agreement Term, whichever occurs sooner.
E. Concessionaire may terminate the Agreement by ninety (90) calendar days written notice to
Department sent by regular and certified mail return receipt requested. Upon receipt of such
notice, Department may choose for such termination to become effective immediately.
Otherwise, Concessionaire shall continue to operate the Concession in accordance with the
terms and conditions of the Agreement for a period not to exceed ninety (90) calendar days
after receipt of the notice, until the end of the current Agreement Term, or upon selection by
Department of a new Concessionaire, whichever occurs sooner.
F. If at any time during the Initial Term or any subsequent Renewal Term of the Agreement,
Concessionaire shall make any assignment for the benefit of creditors or be decreed
insolvent or bankrupt according to law, or if a receiver shall be appointed for
Concessionaire, then Department may terminate the Agreement immediately by notice
served upon the assignee, receiver, trustee or other person in charge, but such termination
shall not release or discharge any payment or obligation then owed by Concessionaire to
Department hereunder.
G. Termination of the Agreement by either Department or Concessionaire, as herein provided,
shall not release or discharge any payment obligation or liability owed by one to the other
under the terms and conditions of the Agreement as of the date of such termination.
H. Upon the expiration or any termination of the Agreement, Department may at once re-enter
and remove any and all persons occupying the Concession Premises. If Concessionaire fails
to remove any property lawfully belonging to and removable by Concessionaire upon the
expiration or termination of the Agreement, Department may appropriate same to its own
use without allowing any compensation therefor, or may remove same at the expense of
Concessionaire. In the event that Concessionaire removes any personal property,
Concessionaire hereby covenants to pay any and all damages which may be caused to the
property of Department by this removal.
I. Any Department-initiated termination of the Agreement for cause or convenience pursuant
to this Paragraph shall be considered sufficient grounds for Department, in at its sole
discretion, to terminate, upon thirty (30) calendar days written notice to Concessionaire, any
and all other Concession Agreements between Department and Concessionaire. Any
Department-initiated termination for cause or convenience of another Concession
Agreement between Department and Concessionaire shall be considered sufficient grounds
for Department, in at its sole discretion, to terminate the Agreement, upon thirty (30)
calendar days written notice to Concessionaire.
11. ELECTRONIC SUBMISSIONS
Concessionaire must have the capacity to send and receive electronic submissions and
communications as a condition of the Agreement. For purposes of the Agreement,
“Electronic Submissions” shall only include the transmission of documents by email.
Concessionaire shall comply with the following terms and conditions:
A. Concessionaire shall electronically submit all reports, including, but not limited to, Monthly
Reports and Annual Reports as described in Paragraphs 12 and 13, by email to:
[email protected]. Failure on the part of Concessionaire to submit reports
electronically shall be a material breach of the Agreement, subject to Suspension of
Operations and/or Termination in accordance with the terms and conditions set forth in
Paragraphs 9 and 10.
B. Concessionaire shall electronically submit all requests to change or modify pre-approved
Operating Hours as described in Subparagraph 7(C), to the Marina Superintendent and the
Office of Leases and Concessions by email to: [email protected] and
[email protected]. Failure on the part of Concessionaire to submit all requests to
change or modify Operating Hours electronically shall be a material breach of the
Agreement, subject to Suspension of Operations and/or Termination in accordance with the
terms and conditions set forth in Paragraphs 9 and 10.
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C. Concessionaire shall maintain and monitor on a daily basis an active email address
designated for the Agreement and report any change to the email address during any Term
of the Agreement. Failure on the part of Concessionaire to maintain and monitor the active
email address, designated for the Agreement, shall be a material breach of the Agreement,
subject to Suspension of Operations and/or Termination in accordance with the terms and
conditions set forth in Paragraphs 9 and 10.
12. MONTHLY REPORT
A. A Monthly Report shall be submitted within ten (10) calendar days of the end of each
calendar month of the Period of Operation. Each Monthly Report shall be signed, dated, and
certified by Concessionaire, Concessionaire’s Bookkeeper, or Accountant, and contain a
Statement of Total Gross Receipts, excluding New Jersey State Sales Tax, derived by
Concessionaire from operation of the Concession during the previous month. Each Monthly
Report shall be based on the daily “Z” tapes or Point-of-Service (POS) device equivalent for
that same month showing each day’s sales activity, and the number of days the Concession
operated, total number of trips, number of patrons per trip, and total number of patrons
serviced during that same month. Failure on the part of Concessionaire to provide the
Monthly Report, when due, shall constitute a material breach of the Agreement subject to
Suspension of Operations and/or Termination, in accordance with the terms and conditions
set forth in Paragraphs 9 and 10. Concessionaire shall provide Department with any
additional written clarification and/or information necessary to confirm the accuracy of any
or all of Concessionaire’s Monthly Reports.
B. The signed, dated and certified Monthly Report, along with the Variable Fee identified in
Subparagraph 5(B), must be submitted, in the Department-approved format, within ten (10)
calendar days of the end of each calendar month of the Period of Operation.
13. ANNUAL REPORT
A. Concessionaire shall submit to Department, no later than February 1st following each Term
the Agreement is in effect, an Annual Financial Statement (“Annual Report”) for the prior
Term. Each Annual Report shall be signed, dated, and certified by Concessionaire,
Concessionaire’s Bookkeeper, or Accountant, and contain the following: Total Gross
Revenue, New Jersey State Sales Tax, Operating Expenses, and Net Profit from State Park
Concession Operations. Failure on the part of Concessionaire to submit the Annual Report,
when due, shall constitute a material breach of the Agreement, subject to Suspension of
Operations and/or Termination in accordance with the terms and conditions set forth in
Paragraphs 9 and 10. Concessionaire shall provide Department with any additional
clarification and/or information necessary to confirm the accuracy of Concessionaire’s
Annual Report.
B. The signed, dated and certified Annual Report must be submitted in the Department-
approved format no later than February 1st following each Term the Agreement is in effect.
14. RECORDS AND AUDIT
A. Concessionaire shall maintain complete, accurate, and detailed accounting records of all
transactions pertaining to the Concession Operation covered by the Agreement that will
enable Concessionaire to prepare financial statements in accordance with generally accepted
accounting principles. Concessionaire shall make such records available to any authorized
representative of Department upon request, as often as it is deemed necessary by
Department, to determine the effectiveness of the financial management system and internal
procedures that have been established by Concessionaire, and to ensure compliance with the
terms and conditions of the Agreement and that the financial statements and reports present
fairly the results of Concessionaire's operations pursuant to the Agreement. Said records
shall be maintained and made available to Department and the State of New Jersey for a
period of seven (7) years after the termination or expiration of the Agreement.
B. Concessionaire shall utilize a cash register as part of the Concession Operation.
Concessionaire may request Department approval to also or alternatively utilize a Point of
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Service (POS) device. If approved in writing by Department, Concessionaire may then
utilize a POS device as part of the Concession Operation. Any use of a POS device as part
of the Concession Operation without the required prior Department-written approval shall
be a material breach of the Agreement, subject to Suspension of Operations and/or
Termination in accordance with the Terms and Conditions set forth in Paragraphs 9 and 10.
C. All sales shall be recorded by means of cash registers or Department-approved POS devices
that publicly display the amount of each sale and automatically issue a customer receipt or
certify the amount recorded on a sales slip. Said cash registers or Department-approved POS
devices shall, in all cases, have locked-in sales totals and transactions counters that
constantly accumulate and that cannot, in either case, be reset. In addition, such cash
registers must have a tape located within the register upon which transaction numbers and
sales details are imprinted. Beginning and ending cash register or Department-approved
POS device readings shall be recorded on a daily basis. In the event of technical or electrical
failure of the cash register or Department-approved POS device, Concessionaire shall record
all transactions by hand and issue a sequentially pre-numbered customer receipt in like
manner. Failure to have a working cash register or Department-approved POS device shall
be a material breach of the Agreement subject to immediate Suspension of Operations
and/or Termination in accordance with the terms and conditions set forth in Paragraphs 9
and 10.
Each cash register or Department-approved POS device must have the following:
● Dual Tape/Readable tape (customer must be offered a receipt)
● Customer Display
● Continuous grand total
Each cash register must have the following:
• Cumulative “Z” counter
• Current printed date on detail tape
15. DAILY RECEIPTS
A. Under the Agreement, Concessionaire shall be required to maintain a daily record of all
gross receipts derived from the Concession Operation. This record shall be available at all
times. Concessionaire shall, upon request by Department, provide a breakdown and
accounting of all sales activity for each day. Failure on the part of Concessionaire to
maintain daily receipts constitutes a material breach of the Agreement subject to Suspension
of Operations and/or Termination in accordance with the terms and conditions set forth in
Paragraphs 9 and 10.
B. All cash, credit and debit payments received by Concessionaire shall be deposited into a
single bank account maintained at a bank located within the State of New Jersey and
maintained solely for the subject Concession Operation, through which all financial
transactions (including, but not limited to, deposits, withdrawals, and purchases) must pass.
16. PRICES
Prices to charter the Vessel, as well as for prepared and prepackaged food and non-alcoholic
beverages, and/or alcoholic beverages shall be submitted to and approved by Department in
writing before any proposed price can become effective. Proposed prices to be charged
must be submitted in writing to Department and approved, in writing, by Department prior
to commencement of any Period of Operation. All prices shall remain in effect unless
otherwise modified and re-approved in writing by Department. All changes in pricing will
require the submission of a new price list for all items and services (not just those being
changed) and a written justification for each item Concessionaire is requesting Department’s
approval to change or modify. No price changes are to take effect without the written pre-
approval of Department. All prices shall be properly displayed in prominent places at all
times. Price signage must be professional in appearance, neat, and made of weather-proof
materials.
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17. STAFF
A. Concessionaire shall engage a sufficient number of reliable, competent, and qualified staff
of legal age to operate the Concession within the terms and conditions of the Agreement. If
Department determines that Concessionaire has not provided a sufficient number of reliable,
competent, and qualified staff of legal age for the operation of the Concession,
Concessionaire shall, immediately upon receipt of written notification from Department,
correct the staffing deficiencies described in said notice. If the deficiencies described in said
notice are not corrected by Concessionaire immediately upon receipt of written notification,
Department reserves the right to do the following: (1) suspend the Concession Operation
pending correction of the deficiencies, in accordance with the terms and conditions set forth
in Paragraph 9; (2) obtain the service of reliable, competent, and qualified staff of legal age
to operate the Concession for Concessionaire for the remainder of the then current Period of
Operation; or (3) terminate the Agreement in accordance with the terms and conditions set
forth in Paragraph 10. Concessionaire shall compensate any staff obtained by Department
for the remainder of the then current Period of Operation and shall reimburse Department
for all costs incurred by Department in obtaining appropriate staff. Concessionaire shall not
be entitled to any payment abatement due to any suspension or other action taken by
Department under this Paragraph, and Department shall not be liable to Concessionaire, or
any party claiming through Concessionaire, for any claim, liability, or damages resulting
from said action by Department.
B. All Concession employees must wear uniform apparel and name tags to identify and
distinguish them as Concession employees. The type of uniform apparel and identification
shall be pre-approved by the Marina Superintendent, prior to the start of any Term of the
Agreement. Failure on the part of Concessionaire to comply with the uniform requirement
shall be a material breach of the Agreement subject to Suspension of Operations and/or
Termination in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
18. COMPLIANCE AND PERFORMANCE EVALUATION
Two (2) Mandatory Compliance and Performance Evaluation Meetings shall be conducted
during each Term of the Agreement. Additional meetings may be scheduled at the discretion
of Department to ensure Concessionaire’s effectiveness and compliance. The meetings shall
review all aspects of the Concession Operation, ensuring that quality public services are
being provided on a continuing basis in accordance with the Bid Specifications and the
Agreement, that operational problems/concerns are addressed on a timely basis, and that all
terms and conditions are clearly understood. The meetings shall be held on site with
Department-designated State Park Service staff representative(s), the on-site concession
manager, and a management/supervisory representative of Concessionaire’s firm. A report
form shall be utilized to document the meeting, and to identify any deficiencies and the
corrective action required. A copy of the completed report form shall be provided to the on-
site concession manager or the management/supervisory representative of Concessionaire’s
firm and shall be attached to and made a part of the Agreement. The Mandatory Compliance
and Performance Evaluation Meetings shall be held as follows:
• Meeting #1 - On or before May 1st.
• Meeting #2 - On or before October 1st.
19. EQUIPMENT
A. Concessionaire shall be solely responsible for maintaining all State-owned equipment
installed on the Concession Premises for use by Concessionaire. Department shall not be
responsible for the damage, loss, or maintenance of any equipment installed by
Concessionaire. Concessionaire shall obtain written approval from Department prior to
installation of any of Concessionaire’s equipment on the Concession Premises.
B. In the event Department determines it is deemed necessary, Concessionaire shall be
required to place a minimum of one (1) Portable Toilet Unit (which will be handicap
accessible) on the Concession Premises during each Period of Operation of the
Agreement. Concessionaire will be responsible for the cost to clean and maintain the
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Unit. Concessionaire may, at the discretion of Department, provide an alternative
restroom facility in lieu of the Portable Toilet Unit. Concessionaire’s use of an
alternative restroom facility to meet the requirements of this Subparagraph shall require
the written pre-approval of Department.
C. The storage of supplies, goods, or equipment is only permitted at the Concession Premises,
as designated in Exhibit A. Concessionaire shall not be authorized to store any supplies,
goods or equipment related to the operation of the Concession outside any Term of the
Agreement. Department shall not be responsible or liable for any loss or theft of supplies,
goods or equipment.
D. Department shall not be responsible for any damages or loss of goods or services resulting
from equipment failure. Concessionaire shall obtain insurance coverage pursuant to
Paragraph 35 for possible losses including, but not limited to, equipment failure, vandalism
or weather event.
20. REPAIR
Concessionaire shall, prior to the commencement of the Concession Operation under the
Agreement, provide to Department a type-written concession equipment maintenance plan
for all equipment located on the Concession Premises, together with a schedule for
preventative maintenance and a report on maintenance completion and equipment condition.
Failure on the part of Concessionaire to submit and/or comply with this preventative
maintenance plan and schedule shall be a material breach of the Agreement, subject to
Suspension of Operations and/or Termination in accordance with the terms and conditions
set forth in Paragraphs 9 and 10. The review and Department inspection of the Concession
Premises and equipment will be conducted during routine inspection of the Concession
Premises and as a part of the Mandatory Compliance and Performance Evaluation Meetings.
21. MAINTENANCE OF CONCESSION PREMISES
A. The Concession Premises shall be provided in “as in” condition. Any obligation of
Department, if any, to repair or maintain the Concession Premises is contingent upon the
availability of funds, as specified in Paragraph 22.
B. Concessionaire shall preserve and maintain the Concession Premises in good and clean
condition, reasonable wear and tear excepted. Concessionaire is solely responsible for the
maintenance and cleanliness of the Concession Premises.
C. Upon the expiration of each Term or termination of the Agreement, Concessionaire shall
deliver up peaceable possession of the Concession Premises to Department in as good and
clean condition as the Concession Premises was made available at the commencement of
each Term, reasonable wear and tear excepted. In the event that Concessionaire does not
deliver up possession as herein provided, Department may restore the Concession Premises
to such condition, and the cost thereof shall be paid by Concessionaire to Department within
ten (10) calendar days of Department’s written demand for payment.
22. AVAILABILITY OF FUNDS
Concessionaire expressly acknowledges that the Concession Premises is provided “as is,”
and that any obligation of Department to repair or maintain the Concession Premises is
contingent upon the availability of appropriated funds and receipt of revenues from which
such repair or maintenance can be funded. Department shall have no obligation for such
repair or maintenance unless and until such funds are appropriated each fiscal year to
Department by the State Legislature and made available through receipt of revenues.
23. NON-INTERFERENCE WITH STATE MARINA OPERATION
Concessionaire shall conduct all of its operations under the Agreement so as not to interfere
with, impair, or prevent maintenance and operation of the Marina by Department, or
interfere with or impair the safe and quiet use and enjoyment thereof by the public,
neighboring residence, and berth holders. Concessionaire shall coordinate with Department
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all activities which could adversely affect Department’s maintenance and operation of the
Marina and/or the safe and quiet use and enjoyment thereof by the public, neighboring
residence, and berth holders and shall implement all measures reasonably required by
Department to minimize such adverse effects. Concessionaire shall, upon notice from
Department and within the time period prescribed in said notice, take all such action as may
be required by Department to eliminate any such interference or impairment occasioned by
the Concession Operation. Failure to complete any such action within the time prescribed in
said notice shall constitute grounds for Suspension of Operations and/or Termination of the
Agreement in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
24. INSPECTION
Concessionaire shall make the Concession Premises available for inspection at any time by
any authorized representative of Department to assure compliance with the terms and
conditions of the Agreement.
25. GARBAGE DISPOSAL, RECYCLING, AND BIODEGRADABLE MATERIALS
A. Concessionaire shall be responsible for maintaining the cleanliness of the Concession
Premises. Concessionaire shall ensure placement of all garbage and trash generated by the
Concession Operation in designated containers and that said containers are emptied daily, or
as more frequently required by Department, at a location within the Marina designated by
Department. Disposal costs from this latter location shall be borne by Department.
Concessionaire shall provide such additional trash containers as may be required to keep the
immediate Concession Premises clean at all times. The type of trash containers provided by
Concessionaire shall be approved by Department prior to use.
B. Concessionaire shall comply with any and all county and local recycling requirements.
C. Any wrappings, containers, bowls, plates, cartons, or cups that are not intended for reuse
must be composed of biodegradable material. Biodegradable material is defined as follows:
MATERIAL CAPABLE OF BEING BROKEN DOWN FROM A COMPLEX
MOLECULAR STRUCTURE INTO SIMPLER GASSES AND ORGANIC
COMPOUNDS BY LIVING MICROORGANISMS.
D. No glass containers of any kind shall be used to dispense any food and/or beverages.
26. UTILITIES
Concessionaire shall be responsible for the payment of any and all utility charges related to
the Concession Operation for each Term of the Agreement. The Marina Superintendent
shall determine if utility charges for the Concession can be segregated from the Non-
Concession portion of the Marina. If the utility charges can be segregated, Concessionaire
shall be solely responsible for the transfer of such utility meter(s) to an account in its name.
If the utility charges cannot be segregated, a utility payment shall be made by
Concessionaire to Department as additional compensation in addition to the Concession
Payments under Paragraph 5. Such utility payment shall be made by separate check, made
payable to “Treasurer – State of New Jersey” upon return of a Concessionaire-signed
Agreement or Renewal Agreement. For the Initial Term of the Agreement, such utility
payment shall be Three Hundred ($300.00) Dollars. Such utility payment for any Renewal
Term(s) of the Agreement shall be determined by Department at the time of such renewal.
Concessionaire’s failure to provide such payment, if required, shall result in the non-
execution of the Agreement or subsequent Renewal Agreement by Department, as
applicable.
27. TAXES
A. All taxes and property tax assessments, if any, arising out of the operation of the Concession
and the use and occupancy of the Concession Premises shall be the sole responsibility of
Concessionaire and shall be promptly paid by Concessionaire when due, regardless of
whether such tax or assessment is assessed within or outside a Term of the Agreement.
Concessionaire shall provide to Department copies of all tax or assessment notices received
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from any government agency, municipality or county. Payment shall remain a continuing
obligation of Concessionaire after any Term of the Agreement and/or the expiration or
termination of the Agreement, and Department is authorized to make a demand for payment
and take any and all steps to ensure payment. Concessionaire shall furnish to Department,
within ten (10) calendar days of demand therefor, proof of the payment of any such tax or
assessment. Concessionaire’s failure to timely pay any tax or assessment or otherwise
comply with this Subparagraph shall constitute a material breach of the Agreement subject
to Suspension of Operations and/or Termination, in accordance with the terms and
conditions set forth in Paragraphs 9 and 10.
B. Concessionaire and its subcontractor, if any, and each of their affiliates shall, for any and all
Term(s) of the Agreement, collect and remit to the Director of the Division of Taxation in
the Department of the Treasury the use tax due pursuant to the “Sales and Use Tax Act,”
P.L.1966, c. 30 (N.J.S.A. 54:32B-1 et. seq.) on all of their sales of tangible personal property
delivered into this State. Any questions in this regard can be directed to the Division of
Revenue at https://www.state.nj.us/treasury/revenue/revgencode.shtml.
28. ADVERTISEMENT AND PROMOTION
A. Concessionaire shall not advertise in any manner or form on or about the Concession
Premises or any other part of the Marina, except by means of such signs or forms of
advertising as first shall be approved in writing by Department.
B. Concessionaire shall, in all promotion and advertisement of the Concession and/or any
scheduled event(s) at or pertaining to the Concession Operation, include that the Marina is
administered by the State of New Jersey, Department of Environmental Protection, Division
of Parks and Forestry, State Park Service.
C. Prior to the implementation of any and all promotion and advertisement of the Concession
and/or any scheduled event(s) at or pertaining to the Concession Operation, Concessionaire
shall submit, and obtain Department’s written approval of, all such promotion(s) and
advertisement(s).
29. CONSTRUCTION AND IMPROVEMENTS
Concessionaire shall not erect any structures, buildings, or additions to the Concession
Premises without first obtaining the written approval of Department.
30. REPORT OF INJURY
Any injury that shall occur to Concessionaire, its officers, servants, agents, employees,
contractors, or invitees requiring medical intervention of which Concessionaire is notified,
shall be reported to Department immediately by calling 1-877-WARN DEP (1-877-927-
6337) and also reported in writing to the addresses set forth in Paragraph 49 within one (1)
calendar day of the incident.
31. NEW JERSEY CONFLICT OF INTEREST LAW
The New Jersey Conflict of Interest Law, N.J.S.A. 52:13D-12 et seq. and Executive Order
189 (1988), prohibit certain actions by persons or entities which provide goods or services to
any State Agency. Specifically:
A. No Concessionaire shall pay, offer to pay, or agree to pay, either directly or indirectly,
any fee, commission, gift, gratuity, or other thing of value of any kind to any State
officer or employee or special State officer or employee, as defined by N.J.S.A. 52:13D-
13b. and e., in the Department of the Treasury or any other agency with which such
Concessionaire transacts or offers or proposes to transact business, or to any member of
the immediate family, as defined by N.J.S.A. 52:13D-13i., of any such officer or
employee, or any partnership, firm, or corporation with which they are employed or
associated, or in which such officer has an interest within the meaning of N.J.S.A.
52:13D-13g.
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B. The solicitation of any fee, commission, compensation, gift, gratuity or other thing of
value by any State officer or employee or special State officer or employee from any
Concessionaire shall be reported, in writing forthwith by Concessionaire to the Attorney
General and the Executive Commission on Ethical Standards.
C. No Concessionaire may, directly or indirectly, undertake any private business,
commercial or entrepreneurial relationship with, whether or not pursuant to
employment, contract or other agreement, express or implied, or sell any interest in such
Concessionaire to, any State officer or employee or special State officer or employee
having any duties or responsibilities in connection with the purchase, acquisition or sale
of any property or services by or to any State agency or any instrumentality thereof, or
with any person, firm or entity with which he is employed or associated or in which he
has an interest within the meaning of N.J.S.A. 52:13D-13g. Any relationships subject to
this provision shall be reported in writing forthwith to the Executive Commission on
Ethical Standards, which may grant a waiver of this restriction upon application of the
State officer or employee or special State officer or employee upon a finding that the
present or proposed relationship does not present the potential, actuality or appearance
of a conflict of interest.
D. No Concessionaire shall influence, or attempt to influence or cause to be influenced, any
State officer or employee or special State officer or employee in his official capacity in
any manner which might tend to impair the objectivity or independence of judgment of
said officer or employee.
E. No Concessionaire shall cause or influence, or attempt to cause or influence, any State
officer or employee or special State officer or employee to use, or attempt to use, his
official position to secure unwarranted privileges or advantages for Concessionaire or
any other person.
F. The provisions cited above in Subparagraphs 31(A) through 31(E) shall not be construed
to prohibit a State officer or employee or special State officer or employee from
receiving gifts from or contracting with Concessionaire under the same terms and
conditions as are offered or made available to members of the general public subject to
any guidelines the Executive Commission on Ethical Standards may promulgate.
32. SOLICITATION
Concessionaire shall warrant that no person has been employed directly or indirectly to
solicit or secure the Agreement in violation of the provision of Section 10, Chapter 48 of the
Laws of 1954, N.J.S.A. 52:34-15, and that the Laws of the State of New Jersey relating to
the procurement or performance of the Agreement have not been violated and shall not be
violated by any conduct of Concessionaire, including the paying or giving directly or
indirectly of any fee, commission, compensation, gift, gratuity, or consideration of any kind
to any State employee, officer, or official.
33. INDEPENDENT PRINCIPAL
Concessionaire’s status shall be that of an independent principal and not as an agent or
employee of Department.
34. INDEMNIFICATION
A. Concessionaire shall, for itself, its successors, and assigns, assume all risk and liabilities
arising out of the management, maintenance, and operation of the Concession and covenants
to defend, protect, indemnify, and save harmless Department and each and every of its
officers, agents, servants, employees, successors, and assignees and hereby releases
Department and each and every of its officers, agents, servants, employees, successors, and
assignees from and against any and all such liabilities, losses, damages, costs, expenses
(including all attorneys’ fees and expenses), causes of action, suits, claims, demands, or
judgments of any nature arising from the following:
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(i) any injury to, or the death of, any person in, on, or about, or any damage to
property which occurs in, on, or about the Concession Premises or upon any
sidewalk, walkway, or patio within the Concession Premises or in any
manner growing out of or connected with the use, non-use, condition, or
occupancy of the Concession Premises, or the construction or repair of any
improvements of the Concession Premises;
(ii) any act, error, or omission of Concessionaire, its officers, agents, servants,
employees, contractors, invitees, and anyone claiming by or through
Concessionaire in the performance of the Agreement;
(iii) violation of any term or condition of the Agreement by Concessionaire, its
officers, agents, servants, employees, contractors, invitees, and anyone
claiming by or through Concessionaire in the performance of the Agreement;
and
(iv) violation by Concessionaire, its officers, agents, servants, employees,
contractors, invitees, and anyone claiming by or through Concessionaire in
the performance of the Agreement of any contracts and agreements of record
concerning the Concession Premises and restrictions of record or any law,
ordinance, or regulation affecting the Concession Premises or any part
thereof or the ownership, occupancy, or use thereof.
B. Department shall, as soon as practicable after a claim has been made against it, give written
notice thereof to Concessionaire, along with full and complete particulars of the claim. If
suit is brought against Department or any of its officers, agents, servants, and/or employees,
Department shall expeditiously forward or have forwarded to Concessionaire every demand,
complaint, notice, summons, pleading, or other document received by or then in the
possession of Department or its representatives.
C. It is expressly agreed and understood that any approval by Department of Concessionaire's
operation of the Concession Premises shall not operate to limit the obligations of
Concessionaire assumed pursuant to the Agreement.
D. Concessionaire's liability pursuant to this Paragraph shall continue after the termination or
expiration of the Agreement with respect to any liability, loss, cost, expense (including all
attorneys' fees and expenses), damage, cause of action, suit, claim, demand, or judgment
resulting from actions or inactions occurring prior to such termination or expiration.
E. Concessionaire's indemnification obligations are not limited by, but are in addition to, the
insurance obligations contained in the Agreement.
35. INSURANCE
A. Concessionaire shall, at its sole cost and expense, obtain and maintain at all times during
each Term of the Agreement, insurance of the types and in the amounts hereinafter
provided:
(i) Protection and Indemnity Insurance as broad as that provided by the standard
basic, unamended, and unendorsed occurrence coverage forms currently in
use in the State of New Jersey, which shall not be circumscribed by any
endorsement limiting the breadth of coverage. Limits of liability shall be
maintained at the level of Five Million ($5,000,000) Dollars per occurrence
for bodily injury and property damage and a Ten Million ($10,000,000)
Dollars annual aggregate. This can be accomplished with a combination of
Protection and Indemnity and Commercial Umbrella policies; and
(ii) Property insurance to cover loss or damage on a "Special Causes of Loss"
form of coverage against fire, water, wind, storm, loss, theft, and damage on
the Vessel and/or any structures on the Concession Premises and all fixtures,
equipment, and other property attached thereto and/or physically
incorporated therein and the contents owned by Concessionaire and located
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in or on the Concession Premises. Said insurance shall be in an amount not
less than the full value of such structures, fixtures, equipment, property, and
contents. The value of said structures, fixtures, equipment, property, and
contents shall be determined by Concessionaire using whatever procedures
Concessionaire considers appropriate. Said policy shall be written so as to
provide that the insurer waives all right of subrogation against Department in
connection with any loss or damage covered by the policy; and
(iii) Worker’s Compensation Insurance applicable to the Laws of the State of
New Jersey and Employer's Liability Insurance with limits of not less than
One Million ($1,000,000) Dollars Bodily Injury By Accident (Each
Accident) and One Million ($1,000,000) Dollars Bodily Injury By Disease
(Each Employee) with an aggregate limit of One Million ($1,000,000)
Dollars Bodily Injury By Disease (Policy Limit); and
(iv) Comprehensive Automobile Liability Insurance, which shall be written to
cover any automobile or trailer used by Concessionaire. Limits of liability to
cover bodily injury and property damage shall not be less than One Million
($1,000,000) Dollars per person or per accident. Coverage must include
hired and non-owned vehicles. A MCS-90 certificate shall be filed with the
State of New Jersey if hazardous materials or waste will be transported
during operation of the Concession; and
(v) Such other insurance and in such amounts as may from time to time be
reasonably required by Department.
B. All insurance coverage required to be maintained by Concessionaire in accordance with the
Agreement shall be issued by an insurance company with an A- VIII or better rating by
A.M. Best & Company authorized and approved to do business in New Jersey. All policies
except for Worker’s Compensation shall name the State of New Jersey Department of
Environmental Protection as an additional insured and include the blanket additional insured
endorsement or its equivalent. The certificate(s) of insurance shall identify the Concession
Number assigned to the Agreement and the location(s) of the Concession Premises in the
Description of Operations box and shall list the State of New Jersey, Department of
Environmental Protection, Natural and Historic Resources, Office of Leases & Concessions,
P.O. Box 420, Mail Code: 501-04C, Trenton, New Jersey 08625-0420 in the Certificate
Holder box.
C. When Concessionaire returns the Agreement or any subsequent Renewal Agreement, signed
by Concessionaire, to Department for signature, Concessionaire shall provide Department
with all current and valid certificate(s) of insurance evidencing that Concessionaire has
obtained all insurance coverage in accordance with the Agreement. Failure to provide a
certificate(s) of insurance at the time of Concessionaire's return of the Agreement or any
subsequent Renewal Agreement shall result in the non-execution of the Agreement or
subsequent Renewal Agreement by Department, as applicable. Concessionaire also shall
provide Department with a valid certificate(s) of renewal of the insurance within thirty (30)
calendar days of the expiration of the policies so that Department is continuously in
possession of current documentation that Concessionaire has obtained and is maintaining, in
full force and effect, all insurance required under the Agreement. Concessionaire also shall,
upon request, provide Department with copies of each policy required under the Agreement,
certified by the agency or underwriter to be true copies of the policies provided by
Concessionaire.
D. Concessionaire expressly understands and agrees that any insurance protection required by
the Agreement shall in no way limit Concessionaire's indemnification obligations assumed
in the Agreement and shall not be construed to relieve Concessionaire from liability in
excess of such insurance coverage, nor shall it preclude Department from taking such other
actions as are available to it under any provision of the Agreement and as otherwise
provided for at law or in equity.
E. In the event that: (i) Concessionaire fails or refuses to renew any of its insurance policies or
to provide Department with timely certificate(s) of insurance showing that Concessionaire is
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maintaining insurance coverage in full force and effect to the extent required by the
Agreement, or (ii) any policy is canceled, terminated, or modified so that the insurance does
not meet the requirements of the Agreement, Department shall consider Concessionaire to
be in material breach of the Agreement, subject to Suspension of Operations and/or
Termination in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
F. The limits of insurance policies described in this Paragraph shall be reviewed by
Department and Concessionaire from time to time. Concessionaire shall increase the limits
of said policies to meet changed circumstances including, but not limited to, changes in the
relevant U.S. Bureau of Labor Statistics Consumer Price Index and changes indicated by the
course of plaintiffs' verdicts in personal injury actions.
36. COMPLIANCE WITH LAWS, LICENSES, PERMITS, AND INSURANCE
POLICIES
A. For each Term of the Agreement, Concessionaire shall obtain, pay for, maintain, and
comply with all licenses, permits, certifications, authorizations, approvals, or any other
documents required by all applicable government agency having jurisdiction over the
Concession Premises or the conduct of Concessionaire's operations thereon. Concessionaire
shall provide Department with written evidence that such applicable licenses, permits,
authorizations, or other required documents have been obtained prior to commencement of
the activity or operation covered by the license, permit, authorization, or other
documentation. No operation shall begin until Concessionaire has provided such written
evidence to Department.
B. Concessionaire shall, at its sole cost and expense, comply with all duly promulgated and
applicable federal and State statutes, laws, rules, ordinances, regulations, and orders
affecting the conduct of the Concession Operation described in the Agreement; specifically,
but not limited to, all U.S. Coast Guard regulations now or hereafter in effect, as well as
N.J.A.C. 7:2-13, State Marinas, of which an unofficial, courtesy copy is attached as Exhibit
C.
C. Concessionaire shall comply with the requirements of all insurance policies required by the
Agreement.
D. If Concessionaire:
(i) receives a notice of failure to comply with the insurance required by the
Agreement;
(ii) is issued a summons or any notice of violation of any license, permit,
certification, authorization, approval, or any similar instruments required by
any governmental authority having jurisdiction necessary to maintain and
operate the Concession in accordance with the provisions of the Agreement;
or
(iii) is issued a summons for violation of any duly promulgated and applicable
federal, State, county, municipal, and other governmental statutes, laws,
rules, ordinances, regulations, or orders affecting the Concession Operation
or any part thereof,
Concessionaire shall immediately forward a copy of the notice of non-compliance,
summons, or notice of violation to Department, and Concessionaire shall have such amount
of time to correct said violation as is prescribed in the notice or summons. If such violation
is not cured within the prescribed period or any extension thereof, it shall be deemed a
material breach of the Agreement, and Department may suspend Concessionaire's operation
of all or the affected portion of the Concession Premises in accordance with the terms and
conditions set forth in Paragraph 9, and/or terminate the Agreement in accordance with the
terms and conditions set forth in Paragraph 10.
E. Concessionaire shall indemnify Department against all liabilities, claims, losses, damages,
costs, expenses (including all attorneys’ fees and expenses), causes of action, suits,
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demands, judgments, or payments of any kind arising from Concessionaire’s failure or
omission to comply with any such insurance policy, license, permit, certification,
authorization, approval, or any applicable federal or State statute, law, rule, ordinance,
regulation, or order.
37. SERVICE PERFORMANCE WITHIN U.S.
Concessionaire agrees, in accordance with Executive Order 129 (2004) and N.J.S.A. 52:34-
13.2 (P.L. 2005, c. 92), that all services performed under the Agreement or any subcontract
awarded under the Agreement shall be performed within the United States. In the event that
all services performed under the Agreement or any subcontract awarded under the
Agreement shall not be performed within the United States, Concessionaire shall send
Department a letter that states with specificity the reasons why the services cannot be so
performed. Any such letter shall require review and approval pursuant to N.J.S.A. 52:34-
14.2 prior to execution of the Agreement or the delivery of the services which will not be
performed within the United States. Unless previously approved by Department, a shift to
performance of services outside the United States during any Term of the Agreement shall
be deemed a material breach, subject to Suspension of Operations and/or Termination in
accordance with the terms and conditions set forth in Paragraphs 9 and 10.
38. PUBLIC USE
Concessionaire’s operation and the Agreement shall not be construed so as to affect the
privileges accorded to the public’s use of the Marina.
39. NO DISCRIMINATION
A. Concessionaire shall comply with all provisions of the Americans with Disabilities Act
(ADA), P.L 101-336, in accordance with 42 U.S.C. 12101, et seq.
B. Concessionaire shall not discriminate, and shall abide by all anti-discrimination laws,
including Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000d-2000d-
4; the discrimination and affirmative action provisions of N.J.S.A. 10:2-1 through
N.J.S.A. 10:2-4; the New Jersey Law Against Discrimination, N.J.S.A. l0:5-1 et seq.; and
all rules and regulations promulgated pursuant thereto.
C. Specifically, Concessionaire shall not unlawfully discriminate: 1) against any person,
employee, or applicant for employment, or 2) in allowing access to and use of the
Concession Premises.
40. AFFIRMATIVE ACTION AND EQUAL EMPLOYMENT REQUIREMENTS
A. Pursuant to N.J.A.C. 17:27-3.5, Concessionaire agrees that:
(i) Concessionaire or its subcontractor, where applicable, will not discriminate
against any employee or applicant for employment because of age, race,
creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex.
Concessionaire will ensure that equal employment opportunity is afforded to
such applicants in recruitment and employment, and that all employees are
treated during employment, without regard to their age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
Concessionaire agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the public agency
compliance officer setting forth provisions of this nondiscrimination clause;
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(ii) Concessionaire or its subcontractor, where applicable, shall, in all
solicitations or advertisements for employees placed by or on behalf of
Concessionaire, state that all qualified applicants will receive consideration
for employment without regard to age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex;
(iii) Concessionaire or its subcontractor, where applicable, shall send to each
labor union, with which it has a collective bargaining agreement, a notice, to
be provided by the agency contracting officer, advising the labor union of
Concessionaire’s commitments under this chapter and shall post copies of
the notice in conspicuous places available to employees and applicants for
employment; and
(iv) Concessionaire or its subcontractor, where applicable, agrees to comply with
all regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et
seq., as amended and supplemented from time to time, and codified at
N.J.A.C. 17:27-1.1 et seq.
B. Further, pursuant to N.J.A.C. 17:27-3.7, Concessionaire agrees that:
(i) Concessionaire and its subcontractor, if any, agrees to make good faith
efforts to meet targeted county employment goals established in accordance
with N.J.A.C. 17:27-5.2.
(ii) Concessionaire and its subcontractor, if any, agrees to inform in writing its
appropriate recruitment agencies including, but not limited to, employment
agencies, placement bureaus, colleges, universities, and labor unions, that it
does not discriminate on the basis of age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex, and that it will discontinue the use
of any recruitment agency which engages in direct or indirect discriminatory
practices.
(iii) Concessionaire and its subcontractor, if any, agrees to revise any of its
testing procedures, if necessary, to assure that all personnel testing conforms
with the principles of job-related testing, as established by the statutes and
court decisions of the State of New Jersey and as established by applicable
Federal law and applicable Federal court decisions.
(iv) In conforming with the targeted employment goals, Concessionaire and its
subcontractor, if any, agrees to review all procedures relating to transfer,
upgrading, downgrading and layoff to ensure that all such actions are taken
without regard to age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, consistent with the statutes and court decisions
of the State of New Jersey, and applicable Federal law and applicable
Federal court decisions.
41. PAYMENT ABATEMENT
Concessionaire acknowledges that the Marina is subject to unscheduled closures for reasons
of health, public welfare, public safety, and government closures. These closures may result
from inclement weather, water quality, staffing, or emergencies. Payment abatements will
not be given if Concessionaire is unable to operate the Concession Premises for any reason.
42. FINAL DECISION
Concessionaire covenants that the decision of the Commissioner of Department, relative to
the bidding process and/or award of the Agreement, as well as the performance of the terms
and conditions of the Agreement, shall be final and conclusive.
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43. CORPORATION
A. For any Concessionaire that presents itself or represents itself as a corporation operating or
doing business in the State of New Jersey, all papers of incorporation, including authorized
agents for receipt of legal documents, shall be provided to Department, along with renewals,
changes, or any other documents that in any way affect the current or future status of
Concessionaire as a legal corporation.
B. Concessionaire shall adopt a resolution authorizing the execution of the Agreement by
Concessionaire. Concessionaire shall submit a copy of said resolution to Department prior
to execution of the Agreement by Department.
44. SUBCONTRACTING
A. Concessionaire may not subcontract without the prior written consent of Department. Such
consent, if granted, shall not relieve Concessionaire of any of its responsibilities under the
Agreement, nor shall it create privity of contract between Department and any
subcontractor. If Concessionaire uses a subcontractor to fulfill any of its obligations,
Concessionaire shall be responsible for the subcontractor’s performance, compliance with
all of the terms and conditions of the Agreement, and compliance with the requirements of
all applicable laws. Any subcontracting without the prior written consent of Department
shall be a material breach of the Agreement, subject to Suspension of Operations and/or
Termination in accordance with the terms and conditions set forth in Paragraphs 9 and 10.
B. If subcontracting is approved pursuant to Subparagraph 44(A), Concessionaire shall
provide, on a monthly and cumulative basis, a breakdown in accordance with the budget
submitted, of all monies paid to any small business, minority or woman-owned
subcontractor(s). This breakdown shall be sent to the Chief of Operations, Division of
Revenue, P.O. Box 628, Trenton, NJ 08646.
45. NO CONTRACTUAL RELATIONSHIP BETWEEN SUBCONTRACTORS AND
DEPARTMENT
Nothing contained in any Agreement documents, including the Bid Specifications and
Concessionaire’s bid or proposal for the Agreement, shall be construed as creating any
contractual relationship between any subcontractor and Department.
46. ASSIGNMENT OF AGREEMENT OR SALE OF INTERESTS
Concessionaire shall not assign the Agreement or sell controlling interest in the Concession
without prior written approval from Department. Any attempt to assign or sell controlling
interest without prior written approval from Department shall be a material breach of the
Agreement, subject to Suspension of Operations and/or Termination in accordance with the
terms and conditions set forth in Paragraphs 9 and 10.
47. PAY TO PLAY RESTRICTIONS AND CONTRIBUTION DISCLOSURE
A. In order to safeguard the integrity of State government procurement by imposing restrictions
to insulate the negotiation and award of State contracts from political contributions that pose
the risk of improper influence, purchase of access, or the appearance thereof, the Legislature
has enacted P.L. 2005, c. 51 (codified at N.J.S.A. 19:44A-20.13 to -20.25) (Chapter 51) on
March 22, 2005, effective retroactive to October 15, 2004, superseding the terms of
Executive Order 134 (2004). In addition, on September 24, 2008, Executive Order 117 was
issued and made effective on November 15, 2008 (EO 117) which set forth additional
limitations on the ability of executive branch agencies to contract with business entities that
have made or solicited certain contributions.
Chapter 51 and EO 117 restrict business entities which agree to certain contracts or
agreements with the State from making or soliciting certain contributions. Compliance with
Chapter 51 and EO 117 is a material term and condition of the Bid Specifications and
Agreement, and binding upon the parties thereto upon the entry of all applicable contracts.
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Thus, pursuant to the requirements of Chapter 51 and EO 117, it shall be a material breach
of the terms of the Agreement, subject to Suspension of Operations and/or Termination in
accordance with the terms and conditions set forth in Paragraphs 9 and 10, for
Concessionaire to do any of the following during any Term of the Agreement:
(i) make or solicit a contribution in violation of Chapter 51 or EO 117;
(ii) knowingly conceal or misrepresent a contribution given or received;
(iii) make or solicit contributions through intermediaries for the purpose of
concealing or misrepresenting the source of the contribution;
(iv) make or solicit any contribution on the condition or with the agreement that
it will be contributed to a campaign committee or any candidate or holder of
the public office of Governor, or of Lieutenant Governor, or to any State,
county, or municipal party committee, or any legislative leadership
committee;
(v) engage or employ a lobbyist or consultant with the intent or understanding
that such lobbyist or consultant would make or solicit any contribution,
which if made or solicited by Concessionaire itself, would subject
Concessionaire to the restrictions of Chapter 51 or EO 117;
(vi) fund contributions made by third parties, including consultants, attorneys,
family members, and employees;
(vii) engage in any exchange or contributions to circumvent the intent of Chapter
51 or EO 117; or
(viii) directly or indirectly, through or by any other person or means, do any act
which would subject Concessionaire to the restrictions of Chapter 51 or EO
117. It is Concessionaire’s continuing obligation to report any contributions
it makes during any and all Term(s) of the Agreement.
B. Concessionaire shall submit the Two-Year Chapter 51/Executive Order 117 Vendor
Certification and Disclosure of Political Contributions Form, certifying that no
contributions prohibited by Chapter 51 have been solicited or made by Concessionaire
and reporting all contributions Concessionaire made during the preceding four years to
any political organization organized under 26 U.S.C. § 527 of the Internal Revenue Code
that also meets the definition of a “continuing political committee” within the meaning of
N.J.S.A. 19:44A-3(n) and N.J.A.C. 19:25-1.7. The required Certification and Disclosure
Form can be found in the Prequalification Application, which Concessionaire is required
to complete, and submit, with any bid. The Prequalification Application is available at:
http://www.njparksandforests.org/parks/business_ops/current_concession.htm. If
Concessionaire has a currently valid Two-Year Certification and Disclosure Form, it may
be submitted instead of a new form.
The State Treasurer or his designee shall review the Disclosures submitted by
Concessionaire pursuant to this Subparagraph, as well as any other pertinent information
concerning the contributions or reports thereof by Concessionaire prior to award or
during the term of the Agreement. If the State Treasurer determines that any contribution
or action by Concessionaire violated Chapter 51 and EO 117, the State Treasurer shall
disqualify Concessionaire from award of the Agreement. If the State Treasurer or his
designee determines that any contribution or action constitutes a breach of the Agreement
that poses a conflict of interest pursuant to Chapter 51 or EO 117, the State Treasurer
shall disqualify Concessionaire from award of the Agreement.
C. Concessionaire shall submit the Chapter 271 Vendor Certification and Political
Contribution Disclosure Form, disclosing its political contributions within the
immediately preceding twelve (12) month period. The required Certification and
Disclosure Form can be found in the Prequalification Application, which Concessionaire
is required to complete, and submit, with any bid. The Prequalification Application is
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available at:
http://www.njparksandforests.org/parks/business_ops/current_concession.htm.
No prospective Concessionaire will be precluded from being retained by virtue of the
information provided in the Chapter 271 Vendor Certification and Political Contribution
Disclosure Form, provided the form is fully and accurately completed.
D. Concessionaire is required, on a continuing basis, to report any contributions and
solicitations Concessionaire makes during any Term of the Agreement at the time any such
contribution or solicitation is made. Failure to do so is a breach of the Agreement, subject to
Suspension of Operations and/or Termination in accordance with the terms and conditions
set forth in Paragraphs 9 and 10.
E. Concessionaire shall file an annual disclosure statement on political contributions with the
New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-
20.27 (P.L. 2005, c. 271, section 2) if Concessionaire receives contracts in excess of Fifty
Thousand ($50,000.00) dollars from public entities in a calendar year. It is Concessionaire’s
responsibility to determine if filing is necessary. Failure to so file can result in the
imposition of financial penalties by ELEC. Additional information about this requirement is
available from ELEC at 888-313-3532 or at www.elec.state.nj.us.
48. NEW JERSEY BUSINESS REGISTRATION
Concessionaire must submit with any bid a copy of a valid New Jersey Business
Registration for itself and its subcontractor, if any. If Concessionaire or its subcontractor,
if any, is not already registered with the New Jersey Division of Revenue, registration can
be completed online at the Division of Revenue Website:
http://www.state.nj.us/treasury/revenue/busregcert.shtml.
49. SUBMISSIONS, APPROVALS, AND NOTICES
Department and Concessionaire agree that all submissions, approvals, and notices which
may be required under the Agreement shall be forwarded by email or fax, regular and
certified mail return receipt requested and addressed as follows:
To Department: Department of Environmental Protection
Natural and Historic Resources
Office of Leases & Concessions
PO Box 420, Mail Code: 501-04C
Trenton, New Jersey 08625-0420
Fax: (609) 984-0836
Email: [email protected]
Copy to Marina Superintendent: Leonardo State Marina
102 Concord Avenue
Leonardo, NJ 07737
Fax: (732) 291-0638
Email: [email protected]
To Concessionaire: Name
Title and/or Entity Designation
Street Address
Town, NJ Zip Code
Email:
Either Department or Concessionaire may, at any time, change such address(es) by mailing,
to the address(es) of the other, above, a notice of the change at least ten (10) calendar days
prior to the effective date of such change.
50. RECEIPT OF WRITTEN NOTICE
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Department and Concessionaire agree that the receipt of a written notice is considered five
(5) calendar days after the date on the said written notice.
51. PREQUALIFICATION APPLICATION
Concessionaire shall submit a completed Prequalification Application along with any bid.
The Prequalification Application is available at:
http://www.njparksandforests.org/parks/business_ops/current_concession.htm.
52. CONCESSION BID EVALUATION & SELECTION PROCESS
Department shall review and evaluate all bids in accordance with the procedures and
upon the criteria outlined in the Concession Bid Evaluation & Selection Process,
available at:
http://www.njparksandforests.org/parks/business_ops/current_concession.htm.
53. PREFERENCE FOR WOOD, PAPER PRODUCTS DERIVED FROM
SUSTAINABLY-MANAGED FORESTS OR PROCUREMENT SYSTEMS
Pursuant to N.J.S.A. 52:32-45, any bid that calls for the use of wood or paper products
derived from sustainably managed forests or procurement systems shall receive
preference, whenever possible, where relevant. Accordingly, Department shall give such
preference when entering into or renewing the Agreement, whenever possible, where
relevant.
54. NEGOTIATION AND BEST AND FINAL OFFER (BAFO)
Department reserves the right to enter into negotiations with and/or invite submission of a
Best and Final Offer (BAFO) from one bidder or multiple bidders in accordance with the
procedures as outlined in the Concession Bid Evaluation & Selection Process.
55. REJECTION OF PROPOSAL
Department reserves the right to reject, in its sole discretion, any or all bids at any point in
the Concession Bid Evaluation & Selection Process.
56. CONTRACT AMOUNT
Compensation amount(s), when stated in this Bid Specifications, shall not be construed as
either the maximum or minimum amount which Department shall be obligated to accept
as the result of this Bid Specifications or any Agreement entered into as a result of this
Bid Specifications.
57. DEFAULT OR REFUSAL TO ENTER CONTRACT
In the event of default of the successful bidder or his/her refusal to enter into a contract with
Department, Department reserves the right to accept any other qualified bidder.
58. LIST OF EXHIBITS
Exhibit A: Concession Premises
Exhibit B: Concession Payment Schedule
Exhibit C: N.J.A.C. 7:2-13, State Marinas
59. QUESTIONS AND INQUIRIES
The Department will accept questions and inquiries regarding this Bid Specifications
from all potential bidders. Questions may be directed only to the Department and must be
submitted by email to: [email protected].
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The cut-off date for the submission of questions shall be December 15, 2017. It is
requested that bidders with long, complex, or multiple-part questions submit them as far
in advance as possible. Questions must be directly tied to the Bid Specifications.
Questions should follow the organization of the Bid Specifications and be asked in
consecutive order, from beginning to end. Each question should begin by referencing the
page number and the paragraph number of the Bid Specifications to which it relates.
Brief procedural inquiries may be accepted over the telephone by the Office of Leases
and Concessions. The Office of Leases and Concessions will not answer any inquiries
that require interpretation of the Bid Specifications. However, oral explanations or
instructions given over the phone shall not be binding upon the State. Bidders shall not
contact Leonardo State Marina, the Division of Parks and Forestry, or any other
branch of the Department directly, in person or by telephone, concerning this Bid
Specifications.
All responses to written questions will be posted at
http://www.njparksandforests.org/parks/business_ops/current_concession.htm by
December 22, 2017.
60. PROPOSAL DELIVERY AND IDENTIFICATION
In order to be considered, a proposal responding to this Bid Specifications must arrive at
the Office of Leases and Concessions no later than noon on Monday, January 8, 2018.
All bidders submitting proposals are advised to allow adequate delivery time to ensure
punctual delivery of proposals by the date and time set forth herein. Late proposals shall
be ineligible for consideration. The exterior of the Bid Proposal package envelope must
be labeled with the Name of the State Park/Forest and Concession Opportunity, the Bid
Proposal package Due Date, and the name of the individual or corporation submitting the
proposal. The proposal shall be submitted to the following address:
Department of Environmental Protection
Natural & Historic Resources
Office of Leases & Concessions
Attn: George A. Chidley, Manager
Mail Code 501-04C
P.O. Box 420
Trenton, New Jersey 08625-0420