laying the foundations for the digital workplace

LAYING THE FOUNDATIONS FOR THE DIGITAL WORKPLACE


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Big Data

The Cloud

Mobile Apps

Software as a Service

DIGITAL TECHNOLOGIES ARE CHANGING OUR WORK ENVIRONMENTS FROM THE GROUND UP



The latest technologies are having an enormous impact on the way buildings are arranged, managed and maintained.

DIGITAL TECHNOLOGIES ARE CHANGING OUR WORK ENVIRONMENTS FROM THE GROUND UP

Big Data

The Cloud

Mobile Apps

Software as a Service


NEW TECHNOLOGY IS ENABLING BUSINESSES TO OPERATE AND MAINTAIN THEIR REAL ESTATE MORE EFFICIENTLY.


But before real estate and facilities managers embrace all the advantages that today’s technology offers, they must be able to walk before they can run.

NEW TECHNOLOGY IS ENABLING BUSINESSES TO OPERATE AND MAINTAIN THEIR REAL ESTATE MORE EFFICIENTLY.


AFTER ALL, HOW CAN YOU SUCCESSFULLY IMPLEMENT ROLLING OUT A HOT-DESK OR AGILE WORKING POLICY IF YOU CAN’T READILY ANSWER THE FOLLOWING QUESTIONS?

“WHAT ARE EMPLOYEE SATISFACTION LEVELS LIKE PER LOCATION?“


“DO WE NEED SO MUCH SPACE? ARE WE LOSING REVENUE BY

OCCUPYING TOO MUCH SPACE?”



“ARE MEETING ROOMS BEING UNDERUSED OR

OVERBOOKED?”



“WHAT’S THE PERCENTAGE OF OCCUPANCY BY

LOCATION?”



FIRST STEPSWhat are the foundations a business needs in place before embarking on their digital journey with confidence?


Holding an accurate view of the use of space is crucial to any business.

Whether rightsizing, upsizing or relocating, achieving optimal use of space will lead to significant operational cost savings.

UNDERSTAND YOUR SPACE USAGE


Once a business has an accurate picture of how space is really being used, it may be possible to create greater flexibility in the workplace to lower costs even further.

DEFINE “FLEXIBLE WORKING”


VIEW FROM ABOVEThe latest real estate, facilities and space management software solutions can provide insights you need to get your business to the next level.

Some examples include:

What is the percentage of occupancy by

location?

How many desks are

available within a department?

What is the growth in IT related space?

%


THE ISSUE THE SOLUTIONStaff and asset moves, whether caused either by churn or relocation, are inevitable in any business. Companies need to make sure these moves are made quickly and easily.

Space management software solutions can save time and allow a business to improve on existing available work space.

CHALLENGES FOR A BUSINESS LIKE YOURS


CHALLENGES FOR CREISSUES SOLUTIONSReal estate managers need to be able to track people and assets, as well as view the related locations.

Techniques such as heat mapping and other graphical tools can help real estate managers see whether they are using space efficiently, identifying where improvements can be made. People finder tools also allow teams to locate an employee and their assets, or find vacant desk locations using graphical floor plan layouts.


ISSUESWithout an effective maintenance strategy in place, even the best digital workplace strategy will fail to gain traction. Accounting for both reactive and planned and preventative maintenance regimes is the first priority for facilities managers.

Reactive maintenance across large portfolios is complex, requiring careful management to control costs.

CHALLENGES FOR FM


SOLUTIONSTools such as web-based reporting platforms and a helpdesk can deal with reactive jobs efficiently as and when they arise.

CHALLENGES FOR FM


SOLUTIONSReducing costs associated with facility management is a high priority for many businesses. Computer-aided facilities management (CAFM) has become an important tool used to inform and enhance the operations of the portfolios being managed.

CHALLENGES FOR FM


SOLUTIONSThe latest app technologies are making remote maintenance teams more efficient. By removing the need for paper-based job reporting, data becomes more accurate, with time saving results.

Staff will spend less time travelling unnecessarily, enhancing workforce efficiency and productivity while bringing an improved service to employees.

CHALLENGES FOR FM

Data gleaned from space usage tools gives a real insight into how a site is being used. This has a tremendous impact when it comes to daily tasks such as cleaning and energy efficiencies.

THE POWER OF DATA


The data gathered from the building means real estate managers better understand how people use a building, how intensively and when the peaks and troughs of activity are.

Using sensors and heat mapping will help to pinpoint the most densely populated areas, allowing FM departments to allocate maintenance resources more effectively.

THE POWER OF DATA


Similarly, if numbers in a building are particularly low on a given day, it may be possible to shut down on core services to reduce energy consumption.

THE POWER OF DATA



EMBRACING A DIGITAL FUTURE IS AN ASPIRATION FOR MANY BUSINESSES. AN EFFECTIVE FACILITIES MANAGEMENT STRATEGY AND FULL KNOWLEDGE OF SPACE USAGE ARE ESSENTIAL BUILDING BLOCKS TO HELP THEM TO GET THERE FASTER AND MORE EFFICIENTLY.

TAKEAWAYS• New technology enables businesses to operate

and maintain their real estate more efficiently.

• Real estate and facilities managers need to have foundations in place before they embrace all the advantages technology offers.

• Businesses must have an accurate view of how their space is being used.

• It is crucial for businesses to have an effective maintenance strategy in place for reactive, planned and preventative maintenance regimes.



BIG DATA AND DIGITAL PROCESSES ARE PUSHING THE BOUNDARIES OF REAL ESTATE

PLANNING, MANAGEMENT AND MAINTENANCE. Download Future-Proof: how CRE and

FM can prepare for the digital workplace

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http://info.qubeglobal.com/future-proof-how-cre-and-fm

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