lawson absence management lawson absence management is a full-featured application designed to: next...
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Lawson Absence Management
Lawson Absence Management is a full-featured application designed to:
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• Reduce employee maintenance costs with automated enrollments and processing
• Enable you to create leave plans that support your organizational strategy with flexible plan set-up
• Support you in legally complying with U.S. Federal, Canadian Emergency and corporate leave of absence tracking
Cecile Alper-Leroux, Product Manager
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Challenges and Benefits in Managing Employee Absences
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Lawson’s new Absence Management provides three key benefits:
1. Flexibility: rules-based plans and calculation methods
2. Automation: employee plan enrollment, transfers and terminations
3. Integration: real-time with Lawson Payroll and Financials
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Challenges facing Human Resources departments:
1. Increasingly complex policies to manage
2. Finding the time to develop and retain the best employees
3. Compliance with FMLA and other laws
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Flexibility
G r a p h i c o f P r o d u c t / N e w S t r u c t u r e
ABSENCE PLAN:Vacation
PLAN STRUCTURE:
Full Time SalariedEmployees
(Non Union)
PLAN STRUCTURE:
Full Time HourlyEmployees
(Non Union)
PLAN STRUCTURE:
Part TimeEmployees
(Non Union)
PLAN STRUCTURE:
All Union Employees
A s i n g l e a b s e n c e s i n g l e p l a n m a y
H a v e m a n y e m p l o y e e g r o u p - b a s e d
“ p l a n s w i t h i n a p l a n ” , a l l g o v e r n e d
b y c o n f i g u r a b l e r u l e s .
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Absence Plan
Flexibility
Plans allow for a two-tiered setup, including a higher level plan that can have multiple plan structures. The Plan set-up defines general characteristics of a plan, whereas the Plan Structures define the processing rules that apply to a group of employees. This example shows a cycle-based plan that allows for auto enrollment based on an employee meeting certain group criteria.
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Plan Structures are Plans Within a Plan
Flexibility
Plan Structures are tied to a single Lawson Employee Group and offer more flexibility in determining rules for accruing balances, eligibility or usage, and how limits are placed on balances. This eliminates the need to create a separate plan for each employee grouping. This screen shows an Plan Structure for a vacation plan with accruals based on hours.
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Flexibility
Employee Absence Plan Master
The Employee Absence Plan Master holds all critical absence and date information for an employee or an employee within a specific position. Note that you can override virtually any field. You can also set an accrual end date as well as a master end date, allowing employees to stop accruing but remain active in the plan for balance usage.
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Flexibility
Allotment Adjustment Calculation
Allotments, a new feature of Absence Management, allow you to offer lump-sum balances for FTO or PTO plans. As shown here, you can grant paid time off at the beginning of a plan year and then adjust an employee’s allotted amount based on actual hours worked or a mid-year change in status from part-time to full-time.
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Flexibility
Employee Leave of Absence
Tracking and determining eligibility for leaves of absence, such as Family Medical Leave Act or Emergency leaves, is now possible. Dates of leave, correspondence regarding the leave and type of leave (intermittent or continuous) are managed in a single consolidated leave of absence record. This allows you move away from using multiple spreadsheets to track leave of absence data for compliance reporting.
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Flexibility
Employee Leave of Absence - Classification
The calendar year can now begin on the date you choose, giving you a rolling 12-month calendar for federal or emergency leave tracking. Lawson also provides programs to help you determine employee eligibility for federal or emergency leaves.
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Integration
General Ledger Rule
The General Ledger Rule gives you more flexibility integrating with other Lawson systems. In this example, you can see how Absence Management allows you to post all or partial GL liabilities incrementally or as auto-reversing transactions. You even have the option of posting to the Activities Management system.
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Integration
Pay Code
The Service Code ties to the Lawson Payroll pay code, but is now independent of the Lawson payroll application. The link between Absence Management and Payroll makes processing easy. However, you no longer need to run both together.
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Date Formula
Automation
Company holidays and the vacation accrual rate are managed in this interface. Proper accrual is automatically applied to all employees within the group on a chosen date, and there is no longer a need to program exceptions for holiday pay.
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Automation
Employee Absence Plan Transfer
When employees transfer positions or transition between full-time and part-time employment, changing their vacation plan is simple. You can transfer them to a different plan, and you also have the option of overriding any specific areas, as needed. Transfers can be executed individually, by group and even during the processing cycle.
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Absence Plan Calculation
The Absence Plan Calculation has several new processing options to help automate plan management, including processing retroactive accruals and carryover balances from previous plan years.
Automation
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