Late Night Events

Purpose• Late night events occurring on the DePaul

University Campus are an important part of student life. – They offer the University community the

opportunity to gather with others through the vast amount of programming offered by student groups.

– Create the opportunity for students to share responsibility with administrative departments in taking a leadership role in planning events on campus.

Late Night Event Definition

• Events that start at or after 9:00pm and/or conclude after 11:00pm

• Events with a DJ and/or dance floor and/or a public dance environment

Requirements• In order to host a Late Night Event in

Student Centers facilities, the Student Organization must meet the following requirements:

– Must be a recognized Student Organization at DePaul University in the Student Life Office

– Must be in good standing with Student Centers Administration

Any event where the focus on the DJ/dance floor is in addition to a seated meal, seated

performance, or seated showcase

Social Banquet/Cultural Celebration/Performance

LEVEL 1

• Attendance: – 1-200 people including DePaul Students, faculty and staff and family

members of sponsoring organization – no more than 20% of the total number of guests as non-DePaul

Student Guests

• Admittance: – Official member of the sponsoring organization assigned to check-in

table at the door to check DePaul ID – All guests will sign in or swipe their IDs and must be present with a

DePaul host at time of check-in

• Security: – 1 hired security officer per 100 guests

• Party Box: – Only if requested

LEVEL 2

Party Event (No more than 10% outside guests)

An event where the dancing/DJ is the primary focus of the event

• Attendance: – 1-500 guests including DePaul students, faculty and staff – No more than 10% of the total number of guests will be outside guests– All guests must be admitted with a DePaul host – No advertisement outside of DePaul University

• Admittance: – Official member of the sponsoring organization and hired security at

the check-in table(s) to check DePaul ID and sign in guests – Wristband given– All DePaul IDs will be swiped

• Security: – 1 hired security officer per 100 guests

• Party Box: – Yes

LEVEL 3a

Party Event (Outside Guests)

An event where the dancing/DJ is the primary focus of the event

• Attendance: – 1-300 guests (All guests must be at least 18 years old)

• DePaul Students: – Each DePaul guest must provide DePaul ID – If DePaul student is under 18 years of age, they will be admitted with a valid DePaul ID

• Non-DePaul Guests: – Each non-DePaul guest must provide college ID and state-issued, photo ID proving that they are 18

years of age – If a guest cannot provide a valid college ID then they must provide valid state-issued ID proving that

they are 18 years of age and they must be the guest of a DePaul student attending the event– Guest must be with DePaul host at time of admission

• Guests of the Host Organization: – Host organization is allowed to invite 15 people to the event that can be admitted as guests of the host

organization– These individuals must be listed on a guest list that is given to Student Life no later than two weeks

prior to the start of the event– These guests must be 18 years or older and present photo ID with proof of age upon entering

• Admittance: – Official members of the sponsoring organization and hired security at the check-in table(s) to

check/swipe DePaul IDs, state-issued IDs, photocopy all non-DePaul college IDs and give wristbands – Reentry is not allowed except to visit the restroom

• Security: – At least 4 security officers

• Party Box: – Yes

Level 3b

Party Event

(Outside Guests)

An event where the dancing/DJ is the primary focus of the event

• Attendance: – 300-500 guests (All guests must be at least 18 years old)

• DePaul Students: – Each DePaul guest must provide DePaul ID– If DePaul student is under 18 years of age, they will be admitted with a valid DePaul ID

• Non-DePaul Guests: – Each non-DePaul guest must provide college ID and state-issued, photo ID proving that they are 18

years of age – If a guest cannot provide a valid college ID then they must provide valid state-issued ID proving that

they are 18 years of age and they must be the guest of a DePaul student attending the event– Guest must be with DePaul host at time of admission

• Guests of the Host Organization: – Host organization is allowed to invite 15 people to the event that can be admitted as guests of the

host organization– These individuals must be listed on a guest list that is given to Student Life no later than two weeks

prior to the start of the event– These guests must be 18 years or older and present photo ID with proof of age upon entering

• Admittance: – Official members of the sponsoring organization and hired security at the check-in table(s) to

check/swipe DePaul IDs, state-issued IDs, photocopy all non-DePaul college IDs and give wristbands– Reentry is not allowed except to visit the restroom

• Security: – At least 7 security officers

• Party Box: – Yes

Mandatory Meeting

• Level 1 or Level 2 event:– must meet with the Assistant Director of Student

Centers at least 2 weeks prior to event• Level 3 event:

– must meet with Student Life at least 4 weeks prior to event

• It is the responsibility of the Student Organization to initiate communication to arrange this meeting

Security Policies Banned and Confiscated Items

The following items will be banned from Late Night Events– Drugs– Alcohol– Weapons, including knives of any size, guns, clubs, metal hair

picks– Fireworks and explosives

• All Banned Items will be confiscated.• Once all banned items are collected, the Student Center Night and

Weekend Operations Manager will contact DePaul Public Safety to collect all confiscated items.

• In the case that someone is in possession of an item or items that warrant arrest, Public Safety and the Chicago Police Department will be contacted to make an arrest.

• In the case that someone is attempting to enter with an item that poses an immediate and emergency threat, such as a bomb or explosives, immediate action will be taken by the security team.

Additional Event Expenses

• At a cost of $100 per extra hour, without any prorated costs, and only with the approval of the Assistant Director of Student Centers, at least 10 business days in advance, will the event ending time be extended beyond what was requested and approved during the initial reservation process.

• Failure to leave the facility at the end of the event may result in additional charges and may affect the ability to make future reservations.

• If there is any extra cleaning to be done to the facility after the event is over, there will be an extra cleaning fee, determined based on the amount of time needed to clean properly, determined by Student Centers staff, but at minimum $50.00.