Land Use Services

2013 Budget Presentation

Basic Operations

Building Construction permit process regulated via Building Safety Act and Uniform Construction Codes under NJDCA (NJ International Building Codes).

Land Use Boards require Site Plan, Subdivision and Variance processes regulated via NJMLUL, NJRSIS & Municipal Land Development Ordinances (LDOs).

Zoning & Code Enf. (Municipal LDO, MF Housing Reg)

Engineering on Public Assets & Construction regulated via Professional Design Standards (like the EJCDC) and NJLPCL, NJDCA, NJDOT and NJDEP etc.

Customer Service, Public Information, Website updates, Staff meetings, Grant applications, building solutions.

Divisional Overview 2012 Recap

Building Dept. – 1,907 permits issued, 5,662 inspections completed, $ 895,303 fees collected. (Madison and ChathamB)

Land Use Boards – PB 6 decisions, ZBOA 37 decisions, 28 public hearings, $ 17,375 fees received and approx. $ 25,000 professional escrows.

Zoning Officials – Zoning applications and enforcement activities yielded 384 permits, denials and $30,450 in fees.

Developer Fees - COAH, Sewer, Water, Road Fees exceeded $72,000 in revenue.

Engineering, Design, Construction Administration, Inspection, Grants – $2.82M of construction work.

BUILDING PERMITS

Type Madison Chatham Total

Total 863 918 1,781

Updates 126 0 126

Certificate of

Occupancy

77 40 117

Certificate of Approval

359 276 635

Construction

Value

$ 50,269,759 $ 13,426,388 $ 63,696,147

Russell W. BrownConstruction OfficialJanuary 31, 2013

BUILDING INSPECTIONS

Type Madison Chatham Total

Total 3,529 2,133 5,662

Building 1,343 738 2,081

Electric 1,082 697 1,779

Fire 316 178 494

Plumbing 786 520 1,306

Russell W. BrownConstruction OfficialJanuary 31, 2013

BUILDING FINANCIAL

Madison Chatham Total

Total Revenue

$708,141 $187,162*** $895,303

Operating S&W **

$279,256 $0 $279,256

Expenses $41,821 $0 41,821

Staff Ratio 2.5 0 3.2

Total Return 2.2 $70,587 2.8

• * Waived Fees - Actual costs for required permits waived on certain community projects.

• ** Operating includes Madison Salary & Wage (not overhead).• *** Chatham Shared Service is $70,587 flat fee of revenues earned by

Madison staff.

Building Department 2013 Objectives

Staff recognition for the additional work completed and revenue obtained.

Centralizing administrative operations of shared offices to eliminate communication or scheduling problems.

Expand part time staffing if administrative operations are assumed.

Cover direct costs of field personnel for communications, transportation and training.

Land Use Boards 2012 Recap

Planning Board had 6 Decisions, $3,675 Fees, and supplementary Professional escrows.

Zoning Board had 37 decisions and $10,800 Fees.

Zoning Officials had 428 zoning applications for individual lots, new buildings, additions, accessory structures, signs, etc - $30,450 Fees.

The level of activity in zoning permits was greater than any prior year and accountability has increased greatly with greater use of technology (SDL software).

Land Use Boards

2013 Objectives Continue to expand use of the operations

software technology to zoning officials via tablets.

Perform and track zoning inspections more consistently with applications.

Increase zoning enforcement effectiveness. Promote public and staff cooperation via

application status reports and web postings. Promote Advisory Board inputs to the planning

process i.e. from HPC, MEC and STMB. Improve consistency of public hearing

recordings. Explore possibilities to regionalize services.

Engineer 2012 Recap

Asset Mgt – Infrastructure mapping and inventory were advanced with GIS updates. Useful during hurricane Sandy response.

Project Mgt – Continuing SR oversight for MRC, BE & HDM. PSEG projects on Main St, Pine, Beech, Rose, Cedar, MRC Fieldhouse, Pump stations etc. Advanced consultant design projects on North Street, Belleau Woods, and Treadwell PS. County projects at Shunpike/Loantaka, Park/Danforth, Park Ave. Last manhole monitoring solution was completed and monitoring results obtained.

Design – Completed Samson and Rosedale Bids and SR alternatives.

Bidding and Const Admin – Woodland Road (Garfield to Barnsdale), Pine, Beech, Rose, Cedar, Division, Academy and Noe.

Inspection – Significant work outsourced to improve independent evaluation and quality control.

Dept Mgt – staff meetings, semiannual reporting, and staff productivity monitoring and calculations were completed.

Engineering 2013 Forecast

Asset Mgt – Improved GIS based asset management and continue meetings with Capital Project Review Committee.

Project Mgt – North St, Candlewood and Treadwell PS projects must be bid and awarded. Additional minor improvement projects at pump stations will continue.

Design – Complete plans for North St reconstruction, Ridgedale Water Main, and finalize the best remedial plans in conjunction with Environmental Consultants.

Bidding and Const Admin – Closeout Samson, Rosedale, Green and Ridgedale Phase 1 projects. Advance pump station improvement projects.

Inspection – Continue to outsource where possible and given a large recurrent workload consider hiring an inspector/field engineer.

Dept Mgt – staff meetings, semiannual reporting, grant applications and annual compliance for NJDOT & NJDEP.

Divisional Requests

2013 Budget Requests Staffing (maintain part time support staff … and if

shared services or capital obligations increase … consider full time).

Salary & Wage (propose staff incentives to maintain or improve shared service work and encourage new agreements).

Professional Services (maintain the best targeted professional services to meet specific operating and capital objectives).

Service Vendors (continue service contracts for large and small format copiers and scanners).

Equipment & Supplies (maintain level of basic supplies). Training, Educ. & Membership (legislated requirements

for training must be met to retain certifications)

Divisional Objectives 2013 Goals

Maintain or expand the existing extra-ordinary services to multiple communities while making the manpower limitations clear to a demanding public.

Use technology to maintain or improve communications and productivity with highly mobile staff.

Continue to offer staffing solutions to adjoining municipalities.

Use technology to assist in public information postings. Support our staff in a way commensurate with the

contribution to Madison’s increased revenues and productivity.

Professional Services (maintain the best targeted professional services to meet specific operating and capital objectives).

Continue to make Madison one of the best places to live.