lakota oyate wakanyeja owicakiyapi documentation of case events in the activities section is...
TRANSCRIPT
WELCOME
PLEASE PICK UP A CARD
SIT WITH WHOEVER HAS YOUR MATCHING CARD
CASE FILE DOCUMENTATION
Lakota Oyate Wakanyeja Owicakiyapi
BACK GROUND
Documentation of case events in the Activities section is critical to providing up-to-date progress toward individual case goals and overall agency goals. In addition, documentation provides evidence of compliance with the requirements and mandates of social services agencies at a variety of levels, including federal, state and tribal. This activity is integral to each major service delivery phase. The depth of documentation will depend on the nature of the information received during the contact, the case situation, the social worker’s clinical judgment and the Service Program. Supervisor provides clinical supervision and review of activities section, documentation as appropriate.
DOCUMENTATION GOALS CASE FILE
Guide the CPS process.
Provide accountability for the agency and the caseworker.
Serve as a therapeutic tool for the caseworker and the family.
Organize the caseworker's thinking about the work.
CASE FILE DOCUMENTATION TRAINING OBJECTIVES
•To ensure consistent program-wide processing and documentation of LOWO client case files so that the data is complete and accurate in order to support the Wakanyeja Na Tiwahe Woope (Children & Family Code), LOWO Practice Standards, Lakota Practice Model and Federal IV-E requirements.
•Review of LOWO required case file documents, required State & LOWO Program forms, importance of case narratives.
•The importance of telling the “Families Story”, how your role is to tell the story from a strength-based point of view so that you can assist the family in reaching their goals.
Federal & Tribal Child Welfare Laws & LOWO Practice Standards
LOWO Practice Standards – Documentation
OST Child & Family Code: Section 406.4
OST Child & Family CodeSection 402.3
OST Child & Family Code: Section 406.5
SECTION 1 – DEMOGRAPHICS
LEGAL
Petition for Temporary Emergency Custody
Temporary Emergency Custody Order (Removal Order)
Notice of Court Hearing
Subpoenas
LOWO Court Order
CASA/Guardian Ad Litem Court Order/Report
Consent for Services
Client Rights and Responsibilities
Authorization for Disclosure
Administrative Hearing
Permanency Planning Review Team Meeting
INTERESTATE COMPACT
•CP – 548 ICPC 100 A and ICPC 100B &
• ICPC Home Study
FUNDING SOURCES
IV-E Hypothetical Application & Eligibility/Denial
Medicaid Application & Eligibility/Denial Memo
Social Security Application & Benefits (OWN Funds)
IV-B Funded
State IV-E/BIA 638 Case File Reviews
CHILD IDENTIFICATION
Birth Certificate Social Security Card
Degree of Indian Blood Medicaid Card
Child/Family Photographs Paternity Affidavit
ACTIVITY – STORY TELLING
• Count off by 2’s
• Please read case scenario and answer the questions in each of your respective roles and then switch roles when you have answered the questions. Report back to the large group how you answered the questions
SECTION II – EN’GHAHAN WOSECUPI (TEMPORARY CHOOSING, TEMPORARY CARE)
WOPASI – INVESTIGATION
Wakanyeja (Child) Abuse & Neglect Reporting Form
LOWO Inquiry Form
Wopasi – Risk/Family Assessment
Safety Plan
Forensic Interview
Public Safety/Law Enforcement Reports that CA/N referral
Out of Home Care Investigation
Orientation to the Oglala Lakota Practice Model
PLACEMENT AGREEMENT
Child Placement Agreement (Kinship, Foster Care & Group/Residential
Care)
Monthly Reporting Form
OTAKUYE OKILEPI – RELATIVE SEARCH
Relative Search Form
Tiyospaye Interpreter Report
SECTION II – EN’GHAHAN WOSECUPI (TEMPORARY CHOOSING, TEMPORARY CARE)
WOPASI – INVESTIGATION •Wakanyeja (Child) Abuse & Neglect Reporting Form
•LOWO Inquiry Form
•Wopasi – Risk/Family Assessment
•Safety Plan
•Forensic Interview
•Public Safety/Law Enforcement Reports that CA/N referral
•Out of Home Care Investigation
•Orientation to the Oglala Lakota Practice Model
PLACEMENT AGREEMENT
Child Placement Agreement (Kinship, Foster Care &
Group/Residential Care)
Monthly Reporting Form
OTAKUYE OKILEPI – RELATIVE SEARCH
Relative Search Form
Tiyospaye Interpreter Report
SECTION III – WOKICUNZE KAGHAPI ((MAKING A COMMITMENT) (BELONGING) (KINSHIP PERMANENCY)
Case Service Plan
Crisis Intervention & Support Plan
Spiritual Assessment
Lakota Cultural Assessment
Family Group Decision Making Referral and Services
INITIAL ASSESSMENT & SERVICE PLAN
ACTIVITY – DOCUMENT
Count off by 3’s Role Play Case Scenario 1 family member; 2 case worker; 1
observer Report back to large group
HUNKAPI WICOGHAN – MAKING OF RELATIVES
Hunkapi (Making of Relatives) Ceremony
Lakota Mental Health Diagnosis and Treatment
INDIAN CHILD WELFARE ACT
ICWA Case Transfer Meeting
FAMILY PRESERVATION SERVICES
In-Home Services Referral
In-Home Services Plan
Wakanyeja/Tiwahe (Child & Family) Visitation Schedule
Kinship Home Study
Foster Home Study – Initial & Renewal Studies & Permission to
Screen for Central Registry
FAMILY DEVELOPMENT, TRAINING & SUPPORT
SECTION IV TIWAHE EYECINKA (THE FAMILY MOVING FORWARD)
TIWAHE EYECINKA EGLOIYAPI NAHAN OP UNPI KTE
Inipi (Sweat Lodge)
Nagi Kicopi (Calling Back the Spirit)
Wasigla Ekignakapi (Wiping of Tears)
Other Lakota Healing Ceremonies Transition Services
AFTER CARE & CLOSURE
In-Active (Closing Summary & Referral for On-Going
Services)
After Care Plan
(Assessment & Service Plan)
GROUP - BRAINSTORMING
If the family choose cultural services to assist the healing process how would you document the agencies efforts to assist the family in the case file?
SECTION V GROUP/RESIDENTIAL CARE
Psychiatric Residential Treatment Facility Referral (PRTF)
PRTF Correspondence
Residential/Group Care Reports
Residential/Group Care Treatment Plans
Residential/Group Discharge Summary
Residential/Group Incident Reports Facility Applications and Consent Forms
GROUP/RESIDENTIAL CARE
SECTION VI – WICOZANI (HEALTH)
MEDICAL RECORDS Immunization Records Medical Records EDUCATION RECORDS School Report Cards Individual Education
Reports (IEP) Auxiliary Placement
Documents
MENTAL HEALTH Psychological/
Psychiatric Evaluations
Therapy Progress Notes
Parent’s Mental Health
SUBSTANCE ABUSE Alcohol/Drug
Evaluation
Treatment Progress Notes/Reports
Treatment Discharge Summary
INDEPENDENT LIVING SKILLS
ILS Assessment
ILS Forms and Documents
SECTION VII – CORRESPONDENCE
WAKANYEJA (CHILD) REFERRAL LETTERS
Acceptance Letter for Risk Assessment Denial Letter for Services Letter to Federal Bureau of Investigation & Bureau
of Indian Affairs CI All Risk Assessment Letters Central Registry Letter Letter Requesting Birth Certificate Letter Requesting School Records Letter Requesting Medical Records Letter for Relative Search Letter to School Notifying of Foster/Kinship Care Letter to SD DSS Economic Assistance of
Foster/Kinship Care Letter to PPRT Participant
WRAP UP!
What is the most important topic you learned this session?
How will you apply this to your work? Why do you think documenting (Written
format) is important in the job you do?