LabellingSteps for creating Label Templates in ChemGes

Basic Definitions:

Labels are generated based on the specific uses for each label. In ChemGes, it is possible to design manydifferent templates for the many different uses, and assign these to any of your substances. The settings and design of the templates, can be done in the Maintenance of labels ( Maintenance programs -Labels).

In the screen Settings for the label,you will find access to the creation of specific templates, as well as the setup for standard settings and phrases, and different formats (label sizes).

Format (paper and label sizes):

➢ All designs must hinge on the size and orientation of

the label.

➢ Assigned to specific Templates.

➢ Defines not only the measurements of the label, but also

the exact margin measurements.

➢ Standard Formats (DIN and Letter) and Self-created

formats available.

Template:

➢ Label information definition, designed by the user.

➢ Defines the positioning of information on the label, and

thus must be designed around a specific format.

➢ Graphic design capabilites allow you to position each

piece of data as desired.

➢ Can be applied to any Substance, where ChemGes then

fills in the substance‘s data into the appropriate field

positions.

Step 1: Basic Settings

Most settings in this section affect the general look

of labels, based on user preferences and legislative

interpretations (2, 3, 12 to 16), as well as basic

information (1, 18, 20).

Numbers 4 to 9, and 19 let you choose which

aspects of the label are to be updated automatically

(similar to the setting for SDSs).

Numbers 10 and 11 are for managing variant labels.

Number 17 relates to the basic print-out; this setting

results in horizontal printing and is useful for serial

numbering to reduce paper waste when printing

Number 18, allows the use of the company address

as shown on the SDS, so that it adapts with different

SDSs.

Numbers 20 and 21 are preference options

regarding information output and label overviews.

Number 22 ensures that you printer settings match

with your label format.

Step 2: Formats

European Formats

North American Formats

OR Generate your own format:

• #1 to 2: Input the size of one label

• #3: Choose the alignment

• #4 to 5: Choose how many labels in each direction.

• #6 to 7: The margin is important, as the measurements in the template

are positioned, starting from this margin.

A - Company Name:

Enter a company address here. This will be the standard for all labels,

unless, of course, you activate the output of company addresses from SDSs

(Step 1)

Step 3: Text modules

B - Title phrases:

Headings to be output on labels if the

output of the appropriate data is

activated.

Options C to E and G:

Enter standard phrases to be used on

the label

F – Text for Proposition 65:

Maintain the new Proposition 65

PhrasesH – Headings for additional phrases:

This is simply an option to change the terms Text 0, Text 1,…

to actual words that may help in your identification of Texts

generated in F-Other Text Modules.

A - Label templates

As an example, we have chosen here a template

generated by DR-Software.

• All of the settings done in these screens will apply

only to this specific template.

• This specific template can be applied to any

substance and ChemGes will fill in the substance

specific information based on your design settings.

• Before beginning, it is best to have either an extant

label which is to be replicated or a draft of a label,

on a piece of paper in front of you.

• Knowing the application of the template is

important, as it will guide what information must

appear on it.

• You may also need a ruler.

• One substance can have many different templates

applied to it.

Step 4: Template generation

Step 5: Template Settings

Settings:

#1, 2

Use this setting to adjust all measurements in your

template – it slides your template by the desired amount.

This is useful if your template does not fit exactly on the

preprinted labels from your supplier.

# 3 to 9, #11 to 23

Here you can choose the country, up to 30 languages and

various appearance specifics for these.

#25 to 29

Appearance

#30

the printer which should always be used for this template

#28

EU regulation for Cosmetic Products

#10

Activated if no country is chosen

#11 to 24

Appearance of GHS data

Step 6: Designing the Label

Via the button Insert field or

Double-click in the template, you can

choose from a list of options, what

information shall be inserted.

By clicking on an inserted box, or choosing

a field to insert, you can access and adapt

the options for that field.

Default settings are assigned if you do not

fill this in. It is, therefore, recommended

that you make the desired adjustments.

We now enter the design stage of the label. All of the preliminaries are finished.

The appearance of the label is designed in the Positioning tool, accessed via the Graphical label design

button.

Step 7: Texts

Every field of the Template can be inserted via the positioning tool or the information screen for the field.

Either way provides the same opportunities for entering details.

•

Additional phrases can be chosen as desired, via the

allocation option.

#1 Standard Label Phrase – these are the Other text

modules created in the Settings for the label (Step 3)

#3 to #13 are various options for the link of your label

directly to the SDS. In this case, the various automatic

update options are very important.

#14 and #15 provide options for outputting transport

information.

#16 to #20 allow the output of data and text based on Flags

and Article Groups, allocated to substances.

The last fields, #21 and #22, provide for the automatic

output of the Prop. 65 information.

The Company Name will be taken from

the name entered in the general settings of

Labels (Step 3) unless the transfer of the

company address from the SDS is

activated (Step 1).

If the output of the GHS is desired, position

the Signal Word, General Statements (if

applicable), Hazard Statements and

Pictograms.

Step 8: Symbols

Pictograms, logos and other symbols, can be positioned here. These can be selected either via the

Insert option in the Graphical label design or the Positions of symbols button.

Once you select the GHS symbol from the

Insert screen, you can position it visually in

the Graphical label design. Upon clicking

on the positioned pictogram, you can decide

how the pictograms will be positioned.

• Either via the optimized positioning,

where ChemGes generates the best

space saving position (be aware that

enough space must be provided on the

label as this option does not take the

position of other fields into account)

• Or, via the optionNo automatic

arrangement and positioning of GHS

symbols. Thus it is possible to position

each pictogram individually.

The Company logo and Additional

symbols can also be defined via the

Insert screen. Upon selecting either

option, you can choose whether your

logo/symbol is located in your Symbols

folder, in the folder containing ChemGes,

or another location on your computer or

accessable to your computer.

Step 9: Additional Fields Constants and Variables can be input via the

variables and constants buttons, or the Insert

option in the graphic design screen.

These will then be output on each label that

is generated with this template

These Variables can receive Allocations,

which vary for each substance but are

automatically output by ChemGes, or can

simply receive a name which gives the

option for manual input of information

before printing.

The final option is the positioning of lines.

Simply define them in the corresponding

screen, or draw them in the Graphical design

screen, via the Insert option.

Generating Templates for Different Countries

1. Remember the differences between languages and their assignment to countries (i.e. American

English for the USA and Canada, English for Great Britain and Australia, French for France and

Canada)

2. Different screens require the choice of a language. Ensure that this data is changed as needed for the

different languages of different countries.

Title phrases , Phrase for harmless substances, Phrase for toxic substances, Other text modules

(Settings for the Label – Text Modules)

3. Settings (Label Formats):

#3: Choose the country upon whose legislation the label will be based.

or

#10: Choose the specific GHS output (if GHS output is required) – remember the various

countries to which a language can be assigned (for example, if your first language is French,

ensure that you choose either EU Guidelines for France or Canadian Guidelines for Canada)

#4: Choose language(s)

Country specific settings (General Settings Tab):

#29 – Austria

# 28 – EU Regulation for cosmetic products

4. Choose the legislative output in the label and assign the positions to the appropriate texts and symbols.

5. Choose the appropriate symbols for output:

These depend on:

▪ The legislative output chosen

▪ The logo desired for the country

▪ Whether the text is required for output with the symbol

▪ The symbol minimum size as required by legislation

▪ The application of the label

How to use your Template:

By pressing Label or the corresponding button in the main screen of your preparation or

raw material, you can generate a label for the substance.

Printing Labels

Steps for creating a label for a substance for the

first time:

• You receive a list of templates

• Upon choosing a template, you can assign a

name or description to it.

If labels were already generated for your

substance:

• Select one of the already created label formats, by

clicking on it.

• New labels can be generated by pressing

New label with next available number or

New label with chosen number.

Alternatively, you can print labels directly from

the first screen of ChemGes.

The function [F2] Label template lets you

adapt the template. This would be done, for

example, if the error message ‚too many

lines‘ appears.

Via the function General

settings, you can access the general

settings for labels.

The function Languages allows you to change the language(s)

output for this label.

If only one language was assigned to the template, only one language can be

output. If at least two languages appear on the template, up to thirty

languages can be output.

Once you leave the label, the language is reset.

Printing Labels

1. Press Print. 2. Depending on your template settings:

• Enter the requested Data

• Variables without allocation

• Variables with allocation

3. Press Print start.

Printing Labels

Here you can select the Printer and Printer

settings als well as the output of a Pdf and

activate / deactivate the Print preview.

More detailed Information can be found in the Manual to ChemGes

@ www.dr-software.com - Downloads