lab datareach presentation v5
TRANSCRIPT
Lab Datavault
Data Management Solutions
Permanent Data Growth
• According to the IDC, 35 billion email messages are generated every business day
• 400% data growth estimation for the next 5 Years
• More DataCentre space, more energy, more storage, more IT skills needs. A growing problem that Lab managed services can clearly address for you
Data Management -The threats
• Each year, 1 out 5 companies is affected by a major system disruption (London First)
• After a disaster, 43% never reopen, and 29% close within two years (McGladrey & Pullen, LLP)
• Average cost of downtime between € 15,000 and € 100,000 per day
• Board’s legal commitment to data protection
Data Management – The Paradigm
• More disk units, more space, more energy for not always critical data
• Legal requirement of data protection• Increasing compliance needs• Fixed budget needs / IT Outsourcing• On average, in any file system, 70% of data is
untouched and stale after 90 days
Backup & RecoveryDefinition: Ensure reliable and timely recovery of file and application data
on business servers in the event of corruption, accidental deletion, or hardware failure.
Challenges• Time consuming and inefficient management of the backup and
recovery process. • Unable to provide reliable and fast system recovery in the event of
system failures or disasters. • Rapid data growth, limited IT resources, and shrinking backup windows
are impacting business productivity. • Increasingly complex environments require many backup and recovery
products and personnel. • Poor service level management and compliance reporting for backup
infrastructure.
Customer Data Protection
Definition: Discovering where customer data is stored across their organization, then monitoring how that data is being used, and finally protecting the data to ensure it remains within the organization.
Challenges• Discovering where customer data is stored. • Monitoring how customer data is being used throughout an
organization. • Enforcing data security policies that protect customer data. • Determining which laptops contain customer data in case a laptop is
lost or stolen. • Demonstrating compliance with state and government customer data
security regulations.
Lab Data Management Suite
4 Ranges of Products Available
Online Backup Solutions
& DR
Analysing
Solutions
Archiving Solutions
DocumentSharing
Solutions
1. Data Analysing
Data
DataData
1. Collect information by type, age, duplication and volume of data
2. Analyse data and Report3. Immediate decision process4. Decide to delete, back-up or
archive
Reporting & dashboard
Immediate decision process
2. Online Data Backup
• Backup current data online• No “Primary storage” data modifications• Flexible strong retention policies (multiple versions in time)• Immediately and securely available for restore
Managed Service (SaaS)
Corporate Headquarters
Customer
SharedVault
Lab Secure Datacenter
Vault Manager
Data Backup
Data RecoveryWeb Central Control
Regional Offices
Hardware, Director software, and
maintenance included in the monthly
subscription fee.
Customer data are stored on common servers in our Data Centres and automatically replicated. Price/Gb/Month
Managed Service for SW Customers
Corporate Headquarters
Customer Facility
Dedicated Managed Vault
Lab Secure Datacenter
Dedicated Vault Manager
Web Central Control
Regional Offices
Customer-owned
hardware and software.
Customer data are stored on dedicated servers in our Data Centre and/or on Client sites. Price/month “all included”
Online Backup Reporting & Dashboards
Online Backup advantages
• No tape, no streamer, full disk to disk solution• Every backup is a full backup (no increments)• No human intervention needed – no error, no mistake• Superior performance and reliability• End-to-end data security (encryption, off-site...)• Data automatically redundant (replication, ...)• Automated, scalable deployment• Regulatory compliance• Assured disaster recovery, first step to BCP• Broad platform support through one single interface• Easy Restore immediately available – fast
3. Archiving Solutions
Global storage cost repartition
• Archive non-current data (aged, duplicates, ...)• Remove data from production “Primary storage”• Extended locked conservation period (many years)• Transparently available to the users (stubs online)
Archiving Solutions – why ?
Storage SavingsReduce email storage costsFaster backups, better email server reliability, mailbox size reduction.
Disaster RecoveryRecover fasterGet operational immediately. Recover one user or the entire server.
File ArchivingSave space, reduce storage costsFaster backups, delete old files, archive files to lower cost media.
eDiscoveryReduce legal costsInstantly search and retrieve messages from the archive
Retention ManagementControl deletion of messagesProtect your business - ensure data destruction of messages in the archive.
User ProductivityInfinite message storeUser self-service to find any message they ever sent or received.
ComplianceMeet regulatory requirementsSOX, GLBA, SEC, FINRA, HIPAA, BASEL II, FOI, etc. Save emails, Bloomberg, IM. Avoid fines.
Reporting / MonitoringEnforce policy - find abusersIdentify leakage of confidential information, stop inappropriate content.
Business IntelligenceNever lose commitmentsTrack projects, contracts, customers, complaints, prospects, deals, etc.
Archiving Solutions advantages
• Lower cost of storage – Optimise Primary storage• Non-current data taken away from the production cycle• Data stored off-site while still available to the client (stub) ->
Control content and server consolidation• Replicated and redundant storage for data security• Compliant storage with multi versioning – no deletion possible
before preset retention period• Compliancy with corporate and legislative standards• Green storage for energy efficiency• Privacy, integrity and longevity guaranteed• Reduced backup and restore times
4. Secure Document Sharing Solution
• Important business processes that involve confidential documents are extending outside the corporate boundaries. As documents travel further from corporate firewall, their protection becomes paramount.
• Data security breaches are all too common; today’s business demands a better way to collaborate without compromising sensitive information.
• The Brainloop Secure Dataroom: a web based application that allows you to share confidential documents.
• Work across a widespread network of users inside or outside your company.
• Top encryption, sophisticated security categories and a powerful permission system -> unrivalled document security in an easy to use and implement web-based solution.
Today’s unsecure behaviour
Auditors
Management
Board of Directors
Finance
External Lawyers
Customers & Partners
InternetE-Mail
Inefficient and unsecure
Security is the key ! High security document sharing
Complete document encryption
2-factor authentification (password and PIN)
Protection with Brainmark, watermark & read-only mode
Tamper-proof audit trail captures all actions
Secure document delivery
Via link to the document in the data room
100% confidential
End to End protection»Strong authentication
• User name, password• One-time PIN sent via SMS• Optional: certificates, smartcards
»Secure presentation and editing• Personalized watermark• ”For your eyes only” presentation – no printing, no forwarding• Seamless Microsoft RMS/Office integration
»Secure transmission• Channel secured by 128-bit SSL
»Operator-shielded repository• 256-bit encryption with unique keys• Multidimensional separation of duties scheme for managing the
system keys
+
Where to use ?
Boardroom communicationExample: financial reports, strategy, etc…
Mergers & acquisitions transactionsExample: in all phases of the transaction process
Contract managementExample: customer or supplier contracts
Collaboration in global projects and IP protectionExample: sharing of documents with external partners and team members
Invoicing system, documents repository, lawyers, etc…
Secure Document sharing advantages
No hardware or software to install !
High flexibility and immediate availability Easy deployment and provisioning
Accommodates multiple data rooms, such as due diligence, contract management, etc.
Large numbers of files can be quickly shared
Intuitive user interface promotes rapid user adoption Easy to learn.
Simple and secure communication with external project partners
Global communication medium Users can specify interface language: English, German, French
Global teams can collaborate freely through worldwide Internet access
Optimizes processes throughout the project lifecycle Prospectus distribution, preparation and review of project plans, contract management, etc.
How Lab Managed Services takes the hassle out of your data protection