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Kamehameha Schools Kapalama Campus Emergency Response Plan

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Kamehameha SchoolsKapalama Campus

EmergencyResponse

Plan

1-2003

KAPÄLAMA CAMPUS

EMERGENCY RESPONSE PLAN

TABLE OF CONTENTS

PAGE

1. INTRODUCTION & OVERVIEW 3

A. PurposeB. DefinitionsC. Types of EmergenciesD. The Emergency Operations PlanE. Emergency Information F. Evacuation G. Role of Department Heads H. Role of Faculty Members I. Role of Staff Members

2. EMERGENCY OPERATIONS CENTER 7

A. Purpose B. Staff Responsibilities C. Communications Equipment D. Emergency Power Equipment

3. AUTHORITY FOR DECLARATION OF EMERGENCY 9

A. Kapälama Campus

4. ORGANIZATION AND RESPONSIBILITIES 10

A. Headmaster of Kapälama Campus B. Emergency Operations Center StaffingC. Program Support Division D. Operations Support DivisionE. Security DepartmentF. Transportation DepartmentG. Medical Services DepartmentH. Physical Plant DepartmentI. Food Services DepartmentJ. Boarding DepartmentK. Principals/Vice PrincipalsL. Faculty & StaffM. Facilities Manager

5. EMERGENCY COMMUNICATIONS 15

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A. Notifications B. Communication with MediaC. Communication with Parents, Guardians, Family Members,

Staff and Students

ANNEX

Annex 1. Biological/Chemical Threat 16

Annex 2. Bomb Threat or Explosive Device 19Annex 3. Campus Crisis Interventions

23 Annex 4. Campus Evacuation Plan27

Annex 5. Earthquake 29Annex 6. Fire 32 Annex 7. Hazardous Materials Chemical Spill or Release 34

Annex 8. Hurricane/Tropical Storm/Flooding36

Annex 9. Medical Emergencies on Campus 40

Annex 10. Off-Campus Emergencies Affecting Kapälama Campus 41

Annex 11. Power Outage 43Annex 12. Threat Alert Response Plan(TARP) 46

APPENDIX

1. Kapälama Campus Telephone Tree2. Elementary School Response Plan3. Middle Schools Response Plan4. High School Response Plan5. Medical Services (Hale Ola) Response Plan6. Security Department Response Plan7. Physical Plant Hurricane Plan

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1. INTRODUCTION & OVERVIEW

A. PURPOSE

Natural or man-made emergencies can occur with little or no warning. The Kapälama Campus Emergency Response Plan (ERP) is designed to provide a guide for emergencies of a school, local and island-wide nature. Our goals are to:

ensure the safety and security of the Kapälama Campus students and staff

minimize disruption of academic programs and business operations

minimize property losses

The basic emergency procedures outlined in this guide are to enhance the protection of lives and property through effective use of resources. Whenever an emergency situation cannot be handled by routine measures, the headmaster, or his designee may declare a state of emergency, and these contingency guidelines may be implemented.

Since an emergency may be sudden and without warning, these procedures are designed to be flexible in order to accommodate contingencies of various types of magnitudes.

B. DEFINITIONS

1. Minor Emergency: any incident, potential or actual, which will not seriously affect the overall functional capacity of the campus. Incident can be handled by on-campus staff.

2. Major Emergency: any incident, potential or actual, which affects an entire building or buildings, and which will disrupt the overall operations. Outside emergency services will probably be required, as well as major efforts from the campus operations support division.

3. Disaster: any event or occurrence which has taken place and has seriously impaired or halted campus operations. In some cases, mass personnel casualties and severe property damage may be sustained. A coordinated effort of all available resources is required to effectively control the situation. Outside emergency services will be essential.

4. ERP – Emergency response plan

5. EMT – Emergency management team4

6. EOC - Emergency operations center

7. Hale Ola – Kapälama Campus medical center

8. EC – Emergency coordinator (headmaster or designee)

C. TYPES OF EMERGENCIES

Types of emergencies covered in this manual:

Annex 1. Biological/Chemical Threat

Annex 2. Bomb Threat or Explosive Device

Annex 3. Campus Crisis Interventions

Annex 4. Campus Evacuation Plan

Annex 5. Earthquake

Annex 6. Fire

Annex 7. Hazardous Materials Chemical Spill or Release

Annex 8. Hurricane/Tropical Storm/Flooding

Annex 9. Medical Emergencies on Campus

Annex 10. Off-Campus Emergencies Affecting Kapälama Campus

Annex 11. Power Outage

Annex 12. War Response Plan

D. THE EMERGENCY RESPONSE PLAN

The Emergency Response Plan (ERP) will be automatically activated any time a civil defense warning is issued; civil defense sirens sound; a natural disaster occurs without warning; or when any emergency situation arises on campus.

When civil defense issues a disaster watch or warning, the following persons are authorized to declare an emergency situation to take appropriate action:

Kapälama Campus: Headmaster or designee

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Kawaiaha’o Plaza: Chief executive officer or designee

When civil defense emergency sirens sound or a disaster occurs without warning, this emergency response plan is to be automatically activated.

E. EMERGENCY INFORMATION

When an emergency situation is declared, the Kawaiaha’o communications division will provide emergency information to broadcast media and wire services regarding the status of school operations on school bus services, business operations, emergency personnel, etc. Communications division will also place recorded messages on the organization's AUDIX telephone system, electronic bulletin boards and our 1-800-842-IMUA telephone number.

Kapälama Campus program support division will establish liaison with Kawaiaha’o communications division to disseminate information to the news media as requested by the headmaster or designee. Also, prepare news releases for headmaster to disseminate to faculty, staff, students, parents and alumni concerning the emergency.

F. EVACUATION

Evacuation of specific buildings or all buildings may be necessary. Evacuation procedures, including maps of evacuation routes and outdoor assembly places, should be posted prominently in every building. (Specific evacuation plans are described in annex 4, appendices 2, 3 and 4).

Procedures

1. General Evacuation Procedures

a. When evacuation is deemed necessary, occupants will leave their building (s) immediately in an orderly manner via the nearest designated exit. Emergency coordinators will be available to direct occupants to the designated evacuation areas.

b. Evacuation of personnel with disabilities will be given a high priority in all emergencies. They will be assisted in accordance with the building evacuation plan.

c. If total evacuation from the campus is necessary, specific instructions for safe

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evacuation procedures will be coordinated by the Emergency Operations Center (EOC) in conjunction with civil authorities.

2. Organized and Immediate Evacuations

a. Organized Evacuation: The authorization to evacuate a given area or building will be given by a senior manager, e.g. principal, vice-principal, department head or security personnel. Security will provide available officers to assist in the planning and execution of the evacuation.

b. Immediate Evacuation: When it is clearly evident that an immediate threat to life exists (i.e. fire) and time or circumstances do not permit an organized evacuation, faculty and staff will immediately assist in the evacuation of the building or area.

3. Procedural Guidelines

a. Remain calm.b. Do not run or shout if at all possible.c. Do not yell fire, bomb, etc.d. Inform building occupants that it is imperative

that they evacuate to the designated area.e. Be firm and display an “in command” attitude.f. Direct building occupants to a safe emergency exit.g. Instruct building occupants not to use elevators.h. Begin compiling a student/occupancy report.i. Immediately notify authorities of any

persons trapped, possibly left in the building or injured.

j. Inform EOC of any missing persons.

G. ROLE OF DEPARTMENT HEADS

In any major emergency, emergency teams will respond quickly to all areas, if possible. However, if resources are not available or if power or communications are interrupted, all groups must be prepared to cope with their own situation for a time. The responsibility of every department head will be to coordinate response to the emergency in their area until help arrives. Every

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department should have a departmental emergency plan for this purpose, including:

Emergency checklistList of key emergency telephone numbersDesignated essential staff members and contact

instructionsEvacuation plan and identified outdoor or indoor assembly

areas

H. ROLE OF FACULTY MEMBERS

If a major emergency occurs during classroom instruction, faculty members will be responsible for providing emergency guidance to students in their classroom.

For example, if an earthquake should occur, faculty should instruct students to get under a desk, table or supported doorway until the shaking ends; then provide assistance in calming the students and safely evacuating the building to designated outdoor assembly areas, being careful to avoid downed power lines, vehicular traffic, damaged trees, etc.

Take role call to assure that all students are accounted for; immediately notify the emergency operations center of any unaccounted persons.

I. ROLE OF STAFF MEMBERS

Every staff member should be prepared for emergencies, learning basic emergency procedures and maintaining a small personal emergency kit in his/her office. If the emergency calls for the evacuation of the building, evacuate as promptly as safety allows to designated outdoor assembly areas and await further instructions and assistance.

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2. EMERGENCY OPERATIONS CENTER (EOC)

A. PURPOSE

The primary purpose of the EOC is to minimize injuries, damages and business interruption by directing the response of internal resources, requesting the assistance of external agencies and coordinating the efforts of both.

Location of EOC: Keküanoÿa Bldg – Security Dept.

B. STAFF RESPONSIBILITIES

1. Headmaster

All emergency operations shall be directed and coordinated by the headmaster or his designee as listed below

Director - operations support division or designee

Manager - facilities Captain of security

2. Emergency Coordinator

For major emergencies or disasters, the emergency coordinator has the following responsibilities.

a. Heads the operations of the EOC to coordinate the emergency response.

b. Determines the type and magnitude of the emergency and

establishes the appropriate emergency command center.c. Initiates immediate contact with the campus

emergency management team and advises them of the nature of the emergency.

d. Begins assessment of the campus conditions.e. Requests services of and utilizes local emergency

services, security and faculty members if necessary

f. Conducts liaison activities through staff with appropriate outside organization such as fire, police and ambulance service.

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g. Insures that appropriate notification is made to off-campus staff when necessary.

h. Performs other related duties as may be directed by virtue of campus emergency.

i. Prepares and submits a report to the headmaster and/or CEO appraising the final outcome of the emergency.

C. COMMUNICATION EQUIPMENT - EOC

1. The security department will be responsible for coordinating the set up emergency communications systems in the EOC using:

a. Telephones.b. Radio communications.c. Cellular phones as available to all key staff.d. Computer systems – e-maile. In the event the phone or radio communication is out, alternate means of communication should be considered, i.e. provide runners from security department for emergency notification.

D. EMERGENCY POWER EQUIPMENT

1. The physical plant department will be responsible for supplying emergency power and lighting to the EOC.

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3. AUTHORITY FOR DECLARATION OF EMERGENCY

A. KAPÄLAMA CAMPUS

When an emergency occurs during non-working hours, the campus security captain or supervisor on duty has responsibility for directing the response to the emergency until the headmaster or other senior official has been contacted and arrives on the scene.

The senior official to arrive at the scene of an emergency on campus will assume responsibility for directing activities after receiving a briefing from the security captain or supervisor on duty.

After the headmaster has been notified of an emergency, full responsibility for directing emergency response for the schools rests with the headmaster or his designee.

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4. ORGANIZATION AND RESPONSIBILITIES

A. HEADMASTER OF KAPÄLAMA CAMPUS

1. Supports the emergency response plan (ERP) 3. Designates campus ERP coordinator4. Heads emergency management team (EMT)5. Designates emergency coordinator (EC)

B. EMERGENCY OPERATIONS CENTER STAFFING

The following personnel will assemble to form an emergency management team (EMT) to direct and control emergency activities as necessary:

1. Headmaster or designee2. Operations Support director3. Program Services director4. H.S. principal5. M.S. principal 6. Elem. principal7. Medical director8. Facilities manager9. Director of Boarding10. Director of Physical Plant11. Transportation director12. Security captain

C. PROGRAM SERVICES DIRECTOR

1. Establishes liaison with Kawaiaha’o communications division to disseminate information to the news media as requested by the headmaster or designee.

2. Establishes liaison with Kawaiaha’o to coordinate dissemination of information to local radio and TV services for public announcements concerning Kapälama Campus as necessary.

3. Arranges for photographic and audio-visual services as required.

4. Advises the headmaster or designee of all news concerning the extent of disaster affecting the campus.

5. Prepares news releases for headmaster approval and releases to parents, staff and alumni concerning the emergency.

D. OPERATIONS SUPPORT DIRECTOR

1. Activates the EOC12

2. Procures emergency supplies and equipment3. Prepares emergency evacuation centers4. Coordinates emergency shutoffs and repairs and

hazardous materials control5. Maintains property damage control and

documentation6. Prepares and operates campus telephone

communications system

E. SECURITY CAPTAIN

1. Notifies headmaster and emergency telephone tree personnel of major emergencies.

2. Takes immediate and appropriate action to protect life, property and safeguard records.

3. Maintains communications with local emergency responders.

4. Obtains emergency medical/fire department assistance from the appropriate facilities.

5. Monitors campus emergency warning and evacuation systems.

6. Control ingress/egress routes for emergency vehicles as well as staff vehicles.

7. Provides traffic control, access control, perimeter and internal security patrols, as needed. Ensures the orderly flow of traffic to and from campus. If necessary, closes the campus to all non-emergency traffic.

8. Provides first aid response.9. In coordination with other team members in the EOC,

identify and prioritize locations where emergency services are needed.

10. Coordinates emergency services operations with police and fire department personnel, and provides periodic reports on the status of efforts to the EOC.

11. Prepares the EOC and alternate location with necessary emergency equipment and supplies, including communications equipment, flashlights/lanterns and emergency power requirements as necessary.

12. Prearranges with vendors for emergency supplies and equipment that may be required.

F. TRANSPORTATION DIRECTOR

1. Establishes communications between the EOC, security department and transportation department personnel.

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2. Facilitates the evacuation of students and school personnel from hazardous buildings and their movement to non-hazardous areas.

3. Provides transportation information to the EOC on conditions of roads and highways in the area in order to facilitate the movement of nonessential staff and students to their residences.

4. Provides vehicles and operators for movement of personnel and supplies, assigns vehicles as required to the emergency response team for emergency use.

G. MEDICAL SERVICES DIRECTOR (Hale Ola)

1 Pre-assesses needs for personnel, first aid supplies, emergency medical equipment, etc. and prepares and maintains these for use in time of emergency.

2. Mobilizes medical and support staff.3. Provides first aid treatment.4. Assesses condition of Hale Ola facility. Determines if

operations can be conducted from the facility or need to be transferred to another site.

5. Establishes telephone or radio contact with the EOC.6. Assigns medical staff to treat various levels of injury,

and support staff to prepare disaster equipment and supplies for use.

7. Based on information from the EOC, assesses the location and severity of injuries.

a. If the number of injuries is small, they can be treated at Hale Ola or alternate site. In the event of a large number of casualties, it will be necessary to reserve Hale Ola for serious injuries only, establishing a medical receiving area elsewhere for treatment of minor injuries.

b. If possible, medical evaluation teams should be sent to casualty sites to provide first aid and coordinate movement of victims. If the number of casualty sites precludes this, teams should be sent only to sites with large numbers of seriously injured.

8. If casualties must be transported, contacts outside agencies to determine where space is available. Coordinates with other campus units to assist with transporting casualties.

9. Keeps records of the status and location of all casualties and treatments.

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H. TRADES SUPERVISOR

1. Prepares the EOC and alternate location with emergency power and equipment as necessary.

2. Determines from various departments what supplies and equipment will be required for the emergency.

3. Prearranges with vendors for emergency services, supplies and equipment that may be required.

4. Provides equipment and personnel to perform shutdown procedures, hazardous area control, barricades, damage assessment, debris clearance, emergency repairs and equipment protection.

5. Provides vehicles, equipment and operators for movement of personnel and supplies, assigns vehicles as required by the EOC for emergency use.

6. Obtains the assistance of utility companies as required for emergency operations.

7. Furnishes emergency power and lighting systems throughout the campus as required.

8. Surveys habitable space and relocates essential maintenance and repair services and functions.

9. Provides facilities for emergency generator fuel during actual emergency or disaster periods.

10. Provides for storage of vital records at an alternate site.

11. Keeps EOC informed of status of all procurement and contracts in support of emergency.

I. FOOD SERVICES DIRECTOR

1. Pre-assesses ability of dining units to function, including availability of utilities and staff, food and water supply needs and emergency power needs.

2. Establishes communications with EOC to determine needs.

3. Assesses inventory of perishable/non-perishable food available for use and takes steps to preserve perishable food.

4. Provides food services for resident students and staff required to remain on campus.

J. BOARDING DEPT. DIRECTOR

1. Assesses health and safety of residents and housing staff; provide all feasible safety assistance.

2. Establishes contact with and provide periodic updates to the EOC representative.

3. Ensures that damaged student housing is safely evacuated and personnel accounted for.

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4. Assists in providing emergency housing for displaced students and staff. (This may involve facilities not normally used for housing.)

K.PRINCIPALS AND VICE-PRINCIPALS

1. Every principal and vice-principal may appoint a specific person as building/facility coordinator for every activity under their control, and have the following general responsibilities prior to any emergency:

a. Posts and distributes building evacuation information to all employees with follow-up discussions, on-the-job training or explanation as required.

b. Allows time for training employees in emergency techniques such as fire extinguisher usage, first aid, CPR and building evacuation procedures.

2. Coordinates response to the emergency in their area until help Arrives.

L. FACULTY AND STAFF

1. Provides emergency guidance to students in the classrooms.

2. Calls 911 and Hale Ola (Tel # 842-8075) to report serious injuries. Reports information to security at 842-8332 and EOC.

3. Takes roll call to assure that all students are accounted for, and immediately notifies security of any unaccounted for persons.

4. Participates in planning and evacuation drills.5. Report all safety hazards the operations support

division. Work requests should be promptly submitted to the physical plant director to request repair of any unsafe physical conditions.

M. FACILITIES MANAGER

1. Identifies and prepares various facilities to be used as evacuation shelters.

2. Identifies campus facilities that are still habitable, and those which are closed due to damage. Identifies available space that could accept more occupants.

3. Communicates and coordinates with EOC regarding closed and available facilities.

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4. Reallocates space according to needs.

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5. EMERGENCY COMMUNICATIONS

A. IMMEDIATE NOTIFICATION

Security is the focal point for transmission of official emergency situations. The captain of security is to notify:

Headmaster Director - Operations Support division Manager - facilities

The telephone tree will then be activated with the dissemination of information by telephone to the appropriate personnel (see telephone tree exhibit in appendix 1).

B. WITH THE MEDIA

1. All news releases, communications, interviews or other information about the emergency requested or released to the news media must be approved by the headmaster or his/her designee and cleared by the communications division.

2. The communications division director or designee is the person to contact the radio and television stations to disseminate information regarding open or closed status of the schools and programs.

3. In addition to notification of the media, a message will be put on audix for a system-wide broadcast.

C. WITH PARENTS, GUARDIANS, OR FAMILY MEMBERS OF FACULTY, STAFF AND STUDENTS

1. An informational message will be recorded by the communications division director on our 1 (800) 842-IMUA telephone line for parents and others to call.

2. A central inquiry answering center may also be established. If established, the Operations Support division shall be responsible for staffing the center, responding to the inquiries and supervising the activities and staff members working on the telephones.

3. Kapälama Campus program support division will prepare and coordinate information to be disseminated to students, family members, staff and alumni of Kapälama Campus.

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ANNEX 1

BIOLOGICAL/CHEMICAL THREAT

A. GENERAL

1. Upon receipt of information concerning a possible airborne or food borne illness, the affected facility will notify Hale Ola.

1. Hale Ola personnel will begin immediate investigation to determine nature of illness and simultaneously contact appropriate medical personnel for assistance. Hale Ola medical personnel will coordinate actions and activities as necessary.

3. Hale Ola medical staff will conduct on-site treatment or transport of affected personnel to available medical facilities for treatment.

4. A report of the incident will be supplied to the headmaster.

B. Specific Threat Procedures

1. Anthrax Threat by Mail

a. Do not handle the mail piece or package suspected of contamination.

Notify your supervisor, who will immediately contact the KS Security Department.

Security will contact USPS Inspection Service, local police, FBI or designated person.

Make sure that damaged or suspicious packages are isolated and the immediate area cordoned off.

Ensure that all persons who have touched the mail piece wash their hands with soap and water.

Place all items worn when in contact with the suspected mail piece in plastic bags and keep them wherever you change your clothes and have them available for law enforcement agents.

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As soon as practical, individual should shower with soap and water. If prescribed medication by medical personnel, take it until otherwise instructed or it runs out.

List all persons who have touched the letter and/or envelope. Provide the list to the inspection service. Include contact information.

The postal inspectors will collect the mail, assess the threat situation and coordinate with the FBI. Designated officials will notify local, county and state health departments. Designated officials will notify the state emergency manager.

Security will notify the Center for Disease Control Emergency Response at 770-488-7100 for answers to any questions.

2. Chemical or Hazardous Material Threat

Should you receive a threat or have an actual bio-hazard emergency, immediately call 911 and report the threat. Also call KS security at 8332 and inform them of the situation and what you have done, i.e., notifications, etc.

Security will notify the campus emergency management team and will inform physical plant staff to shut down the air handling units in the affected area.

The persons immediately exposed to the potential agent MUST remain where they are due to the possibility of contagiousness. They should try to avoid inhaling or touching the substance. Cover mouth with layers of fabric that can filter the air while still allowing breathing.

Try to contain the substance in the package in which it came. Don’t attempt to clean any spilled contents. Cover the spilled contents and the package or letter with anything handy such as a trash can, cardboard box, paper, etc.

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Proceed with lock-down procedures. Use a code and explain that information will be forthcoming. Try to dispel alarm and panic by keeping information basic. All staff/students should remain in their respective areas until notified otherwise.

Do not evacuate students outside or send them home until the emergency responders have done their investigation.

If it is necessary to move or evacuate students and staff to a different location, the HAZMAT team or other emergency responder will provide instructions to security as to how it will be done.

If students and staff are moved/evacuated, staff should take their attendance sheets and personal belongings with them.

Administration and security will keep the faculty, staff and students as informed as possible. They will work with emergency personnel in order to provide the necessary and accurate information to all those affected.

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ANNEX 2

BOMB THREAT OF EXPLOSIVE DEVICE

Policy

I. Upon receipt of a bomb threat, only the bomb emergency response team (BERT) or their designees, will decide whether to:

A. Dismiss the threat.B. Institute search proceduresC. Evacuate and search

II. Bomb Emergency Response Team:

A. Command Center Personnel 1. Headmaster or designee2. Principal and/or vice principal of respective unit

a. High Schoolb. Middle Schoolc. Elementary Schoold. Ulupono

3. Facilities manager or designee4. Chief of security or designee5. Operations support director or designee6. Transportation coordinator or designee7. Boarding department director or designee8. Program support director or designee

B. Command Center Operations

1. Authority

a. Management personnel assigned to operate the command center shall have the authority to decide whatever action should be taken during the threat.

2. Location

a. The command center shall be located near a main switchboard or focal point of communications, if possible.

b. The command center must have the flexibility to keep up with the search team’s progress.

3. Communications

a. It is critical that lines of communication be established between the command center and the search or evacuation teams.

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b. Communications will be established through landline telephone i.e. conference calls, etc. and /or e-mail or a runner system.

c. During any bomb threat or incident – NO RADIO TRANSMISSIONS WILL BE PERMITTED, THIS INCLUDES CELLULAR PHONES.

C. Media Relations – Press Release

1. All information released to the media will be coordinated through the headmaster’s office and communications division.

2. Only the individual in charge of the command center will authorize the release of information via a media representative.

D. Field Command Post

1. If the search or evacuation teams go beyond our communications network, field command posts will be established to become mobile to maintain contact and track search or evacuation efforts.

III. Telephone Bomb Threat

A. When a threat is received the operator should:1. Remain calm2. Follow the bomb threat checklist.3. Using the checklist, try and get the caller to answer all the

questions.4. Try to get as much information as possible.5. When the caller has hung up, DO NOT HANG UP YOUR

EXTENSION, either push the hold button or leave the receiver off the hook.

a.Telephone company may be able to trace the call if phone system has trace capabilities such as Star 69.

6. Immediately Notify

a. Headmaster or designeeb. Principal or designeec. Security

(1). Security will set up command center(2). Security will notify the police department, as

directed.

IV. Written and/or Electronic Threats

B. Sometimes the threat may come in the form of a note or letter.

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1. Save all materials, including the envelope.2. Once it is recognized as a threat, further unnecessary handling

should be avoided.3. Do not contaminate documents. Place in clean manila envelope.

C. Sometimes the threat may come in the form of e-mail.

1. Do not erase – KEEP ON SCREEN2. Print copy of threat3. Isolate computer – Do not shut off or conduct any transactions

V. Evaluating the Threat

A. The management team responsible for evaluating the threat should assemble at the location of the person where the threat was received.

1. An alternate location should be available due to the initial location being affected by the threat.

B. No radio transmissions should be permitted, this includes cellular phones, until the threat has been evaluated.

1. Safe distance for transmission is at least 500 feet away from possible threat.

C. Nature of threat will be evaluated

1. Specifics of threat, e.g. words used, time for bomb to go off, any known recent problems, etc.

2. Evaluate any recent situations which might warrant investigation, e.g. dismissals, suspensions etc.

D. Decision after evaluation

1. Evacuate and search2. Search with occupants in place3. Ignore the threat

VI. Searching

NOTE 1: We are searching for any object that does not belong in the area we are searching. Do not look for a “BOMB”. We don’t know what a bomb may look like. There are many different types, shapes, etc.

A. Search

1. Each facility will use designated search teams.2. Teams must be familiar with the areas they are searching.

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B. Search Techniques

2. Search teams will utilize search methods that are taught in the training curriculum.3. These techniques ensure that all areas are properly searched.

C. Search Completed With Negative Results.

1. When the search is completed with NEGATIVE results, all parties will return to the command post where the management team will now give the all clear for all personnel to return to their facilities.

D. Searching – SUSPICIOUS OBJECT LOCATED

1. If a suspicious object is located during the search.

a. DO NOT TOUCH IT, MOVE IT or ATTEMPT TO OPEN IT.b. REPORT IT IMMEDIATELY TO THE COMMAND CENTER.

2. Suspicious Mailing – POSSIBLE EXPLOSIVE DEVICE

a. An item may be identified as suspicious that is delivered through the mail or delivered by a delivery service to the mail room.

(1). Handle with care. Don’t shake or bump(2). Isolate and look for indicators(3). Don’t open, or attempt to move it.(4). Evacuate immediately.(5). Report it immediately to security.

NOTE 2: Only qualified Bomb Disposal personnel will attempt to touch, move or disarm any suspicious item located within any Kamehameha Schools properties.

VII. Evacuation

A. Suspicious Object Located:

1. Command center will coordinate all evacuation procedures, notify police department and coordinate all relative information concerning the incident.

B. Evacuation Procedures

1. DO NOT PULL FIRE ALARM. This procedure will only be used when designated by command center personnel in charge.

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2. All evacuation routes will be checked by evacuation team personnel first for additional suspicious items. All personnel will be directed away from the suspicious item(s).

3. The first evacuations will be the affected floor/room, etc.

4. The floor above the affected floor and the floor below will now be evacuated.

5. All staff and students will be directed to designated areas at least 500 feet away from the suspected object. Designated areas could be but are not limited to: auditoriums, cafeterias, football stadium, etc., where they will remain until the all clear is given.

a. Consider weather conditions, safety from blast, number of staff/students, etc.

b. Special consideration must be given to surrounding facilities to ensure that all personnel are out of danger.c. Personnel should take all personal items with them, i.e. backpacks, purses, wallets, etc. Teachers will take student roster, grade books etc.d. Teachers will account for all their students. Absent students will be reported immediately to the command center.

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ANNEX 3

CAMPUS CRISIS INTERVENTIONS

I. Crime in Progress - General

A. Observed crimes of violence will be reported to Honolulu Police Department (911) and the KS security department (8332) IMMEDIATELY. Information should include:

- Your name- Type of crime- Exact location of crime- Answers to any questions that you may

be asked- Phone number at the scene

B. A person reporting a crime should not get involved in trying to prevent it unless it involves self-defense.

C. Gather as much information as possible about the criminal. If at all possible, take the time to note height, weight, sex, race, age, clothing, vehicles involved and if the individual is armed or not.

D. Security Department - Upon notification of a crime in progress, security personnel will respond to the scene. Appropriate action will be taken to safely evacuate and/or lockdown the area.

II. Specific Critical Incidents

A. GENERAL: A well-organized plan is essential in responding to a crisis. As part of our plan, these guidelines provide staff a framework to use when a crisis hits. These guidelines are designed so that principals/administrators can tailor response plans to meet specific needs.

1. Assault/Fighting: Violence or threat of physical harm to staff, students or other persons not involving a dangerous weapon, deadly weapon or firearm.

Evacuation: Not applicable

Initial Response: Call security if possible

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Possible Intervention Guidelines:

a. Approach in a calm, controlled manner addressing the combatants by name if possible.

b. Control the scene. Demand that the combatants stop. Obtain witnesses.

c. Escort the combatants to the office area keeping them isolated from each other and other students.

d. Notify the administration, Hale Ola (if necessary).

2. Disturbances and Demonstrations: An event that has the potential to disrupt school activities or cause damage.

Evacuation: Possible lockdown.

Initial Response: Notify administration.

Follow-up: Ask demonstrators to disperse.

Notify security. Issue letter of no trespass, if appropriate.

Notify law enforcement, if appropriate.

Do not attempt to negotiate any demands made by the demonstrators.

3. Shooting: The discharge of any firearm in or in the direction of a school building or school property.

Evacuation: Possible lockdown or evacuation.

Initial Response: Call 911 and KS security (8332). Care for the injured as safely as possible.

Initiate lockdown, if appropriate.

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Assist students/staff in evacuation from immediate danger to safe area, if appropriate.

At all times attend to personal safety.

Assess situation as to:(a) shooter’s location(b) injuries(c) probability for

additional shooting

Secure medical attention for injured.

Ensure staff/students are safely evacuated and isolated from shooter.

Notify headmaster.

Meet with law enforcement upon arrival.

4. Trespassing: Entering or unlawfully remaining in a school building or on the school campus.

Evacuation: Possible lockdown

Initial Response: Ask unauthorized visitor to identify himself. Ask the unauthorized visitor his/her purpose and if not on lawful business, ask him/her to leave. Call security. Security to escort any unauthorized visitor to the office.

Follow-up: If the unauthorized visitor refuses or is a repeat offender, call 911 and provide police with necessary information; issue a trespass warning to be followed up by

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a certified letter of no trespass.

Monitor the unauthorized individual leaving campus.

5. Weapons: A dangerous weapon, deadly weapon or firearm as defined by state law and federal law includes but is not limited to firearms, knives, metal knuckles, straight razors, etc.

Evacuation: Possible lockdown or evacuation.

Initial Response: Evacuate staff and students in immediate danger. Call 911 and security.

Initiate lockdown, if appropriate. Share information with law enforcement upon arrival.

III. Emergency Lockdown Procedure

A. Emergency Lockdown Procedure

1. Should you become the first person to know of an emergency situation that requires a lockdown, notify the police department immediately by calling 911. Stay on the line to give the police information. If you need to get to a safe place, keep the line open by dropping the phone on the floor.

2. If you have called 911, have another person call to notify security (8332) and the administrative office of what is happening.

3. Lock your classroom doors.

4. Close all blinds, shades, window coverings, etc.

5. Do not turn off lights.

6. Direct students to assume the “tuck and cover” position (i.e. crouch down against walls away from windows) in a “safety area” out of sight from windows and doors. Students should remain absolutely silent during this time.

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7. Tell students that are with another teacher during lockdown (e.g. in the library or with a resource teacher) they are to remain with that teacher and move to a designated safe spot.

8. Students in the hallways, bathrooms or commons when a lockdown is announced are to return to their classrooms immediately. Teachers must check roll to make sure their students are either in the classroom or with another teacher.

9. Principals, vice-principals and other staff will immediately begin locking all outside doors and monitor doors for “late arrivals.”

10. Do not tie up outside phone lines.

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ANNEX 4

CAMPUS EVACUATION PLAN

1. “Code Red” is signal to initiate overall campus evacuation plan. Command center will be set up in Admin. Building.

2. Main and Puna gates will close access to and from campus during “Code Red”.

3. Security teams will immediately go to Kekühaupi’o and Keawe gyms to clear for evacuation usage. Also, will check bus terminal.

4. Campus-wide alarms will be sounded to initiate evacuation. Key personnel in each building will be called to trigger alarms and notify of evacuation plans.

5. One bus will be dispatched to Ulupono to evacuate students and staff to bus terminal. Six buses will be dispatched to KES blacktop area to standby for pick-up. Five buses will be dispatched to upper campus to standby for pick-up.

6. Students and staff (unless otherwise noted) will evacuate buildings to the following areas:

a. Ulupono – Parking blacktop for bus pick-up to terminal.b. KES and Kekelaokalani – Blacktop area for 450 students

and staff (including Kekelaokalani staff), 300 students and staff to Elem./Inter. Playfield (as in fire drill). Note: Normal fire drill location for kindergarten play area moved to blacktop.

c. Middle School – All students and staff to Elem./Inter. playfield.

d. Administration (Pauahi) Bldg. lower parking lot.e. Athletics and P.E. – Malalo fieldf. 9-10 Campus – All students and staff to Maluna Field.g. Akahi – Girls’ Road grass areah. Hale Ola – Parking areai. 11-12 Campus – All students and staff to performing arts

and Smith parking lots.j. Physical plant, security, transportation and Kekuanao’a

Bldg. staff – Move to Bldg. 30.k. Boarding staff and campus residents – Evacuate to

assigned pick-up points for boarding van.

7. When all-clear signal for Kekühaupi’o and Keawe is given to command center, then movement of students and staff will be initiated.

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8. Evacuation to Kekühaupi’o and Keawe will be conducted as follows:

a. KES students and staff will be bused from blacktop area to Keawe Gym.b. 9-10 campus students and staff will walk to Kekühaupi’o.c. If evacuation occurs during lunch time, Akahi students and staff will be picked up at intersection of Princess Dr. and Girls’ Road and bused to Kekühaupi’o before upper campus pick-ups.d. Upper campus students and staff will be picked up on Girls’ Road at the entrances to the Performing Arts/Smith parking lots, and bused to Kekühaupi’o.e. After KES blacktop area has been evacuated to Keawe, then Middle School campus students and staff will walk from playfield to Kekühaupi’o.f. Remaining KES students and staff on playfield will walk to Keawe.g. Hale Ola will use mini-bus to evacuate to Kekühaupi’o.h. Boarding dept. will send mini-bus to dormitory and resident staff pick-up points for evacuation to Kekühaupi’o.

9. Security will secure perimeter around Kekühaupi’o and Keawe to control access and exit.

10. Students and staff will remain in evacuation centers until the “all clear” is given.

11. Return to classrooms and buildings will be conducted in the reverse order of evacuation when “all clear” is given.

BOARDING EVACUATION PLAN(Outside School Day)

1. “Code Red” will initiate same gate procedures and radio protocol.

2. Security will immediately go to Akahi and Keawe to clear and check for evacuation usage.

3. Designated boarding staff will be called to initiate fire alarms in dormitories.

4. Students and staff will evacuate as in fire drills.

5. When security gives clearance to use Akahi and Keawe, students and staff will walk to these evacuation centers.

6. Security will establish perimeter around Akahi and Keawe to control access and exit.

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7. When “all clear” is given, students and staff will return to dorms.

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ANNEX 5

EARTHQUAKE

A. PURPOSE

1. To provide instructions for assisting the EMT in dealing with the natural disaster of an earthquake that would cause damage or endanger life.

B. BACKGROUND

1. Historical and geological data substantiates the fact that Hawaii is within an area of potential major damage in the event of an earthquake of major magnitude. The exact time and place that a natural disaster may strike cannot be anticipated, therefore disaster planning is the only successful means of preventing or minimizing the danger to life, property and equipment.

2. As in the case of all emergency actions at Kamehameha Schools Kapälama Campus, safeguarding the lives of employees and students is paramount. This is particularly important in an earthquake, since all employees and students will be affected at the same instant. Fear of an earthquake is inherent in our population, and immediate fear breeds panic. Panicked action accounts for more deaths and injuries than the direct results of an earthquake. Therefore, prompt action is required to calm personnel and to assure them of their safety.

C. CONCEPT OF OPERATIONS

1. EMT staff will be available to assist in calming employees and to prevent panic. Although aftershocks must be anticipated, safe areas and routes of evacuation are the next consideration for public safety.

2. A cursory inspection by the EMT and physical plant will be completed to determine what buildings should be evacuated, what hazardous areas should be avoided and what safe routes of egress from the buildings and facilities may be available.

3. Any decision to evacuate will be made as soon as possible and activated by the use of loud speakers, telephones, word of mouth, fire alarms and any other methods available to EMT staff and emergency coordinators.

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4. An assembly area will be determined and employees and students will be requested to remain in the area until it is deemed safe to be released. Accountability of employees and students can be accomplished in the assembly area, and instructions and information about road conditions and the situation in general can be provided more easily there. Of equal importance is the announcement of safe conditions in one or all buildings, and the extent of damage to areas outside KS property.

5. Simultaneously with the procedures to safeguard employees and students, the Emergency Operations Center is activated in addition to the establishment of other essential services, such as medical aid locations, shelter operations and rescue and recovery operations

6. In the event of a catastrophic earthquake where outside areas are affected and travel is disrupted, employees and students may be required to remain at the school for an unusual length of time.

7. While shelter capability and food and water are limited, it may be necessary to house, feed and provide drinking water for a large population. Rationing of food and water must be considered. Assignment of personnel to safe areas and rooms may be necessary, and other actions such as eating schedules, emergency lighting, etc., may be required.

8. Once the safety and welfare of students and staff is ensured and the danger to property and equipment is reduced, recovery and repair operations will receive primary consideration.

9. Priorities of work will be assigned to restore physical plant operations at the earliest practical time. Completion of this effort may involve restoration of utilities, electrical and machinery areas, specialized areas, offices and other support facilities.

10. Assistance required at this time will include but not be limited to an increase in manpower, emergency food services, emergency procurement and provision for emergency expenditure of funds.

D. WHAT TO DO BEFORE AND DURING AN EARTHQUAKE

BEFORE AN EARTHQUAKE

1. Check for earthquake hazards

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a. Bolt down or provide other strong support for appliances, top-heavy objects, cabinets and shelving.

b. Place large and heavy objects on lower storage shelves of cabinets and storage areas.

c. Plan an area of refuge (desk, doorway, etc.) or escape route.

d. Keep a first-aid kit on hand.

DURING AN EARTHQUAKE

1 Remain calm

a. In a calm voice reassure others in your vicinity.b. Give proper instructions to take cover.

2. Move to a safe place

a. If indoors, get under a table or desk, stand in a doorway, or in the corner of a room.

(1). Watch for failing plaster, bricks, light fixtures and other objects.

(2). Watch for high bookcases, cabinets, shelves and other furniture that might slide or topple.

(3). Stay away from windows and mirrors.(4). Do not run outside.(5). Don't use candles, matches, or other

open flames during the tremor. Douse all fires.

(6). Do not rush for stairways or elevators. Exits are likely to be jammed and elevators often stop operating. Seek safety where you are.

(7). Don't be surprised if the electricity goes out, or if fire and burglar alarms start ringing or fire sprinkler systems go on. Expect to hear noise from breaking glass, cracks in walls and falling objects.

(8). After shaking stops, LEAVE THE BUILDING the same way for fire evacuation procedures. Remain calm. Do not use elevator.

b. If you're outside, avoid high buildings/structures, walls, power poles and other objects that could fall. If possible, move to an open area away from all hazards.

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c. If you are in an automobile pull over to the side of the road and stop in the safest place available, preferably an open area (not under overpasses). Stop as quickly as safety permits, but stay in the vehicle for the shelter it offers.

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ANNEX 6

FIRE

A. GENERAL

1. A fire in any facility could involve the loss of life or injuries, and damage to physical structures and contents.

2. The report of any suspected fire, the smell of smoke, or visible signs of a fire must be considered as an actual fire and treated, by responding personnel, as factual rather than as a possibility.

B. GENERAL OPERATIONAL RESPONSE

1. The security department will be responsible for the immediate response to the situation to perform an analysis of the hazard. They will communicate any information to the fire department to assist in their response.

2. Department heads will assist in the evacuation of any involved facility. Emergency coordinators in the building will provide direction in theevacuation of the building and will provide information at the evacuation site as to missing persons, persons requiring assistance or specific information about the incident.

3. Physical plant personnel will provide information about the mechanical structure of the building, the fire alarm system and any additional resources available.

4. The specific information about the incident will determine the necessity for activation of the emergency operations center by the emergency director or designee.

C. DURING A FIRE

1. If you smell smoke or see smoke immediately sound the alarm by pulling the nearest fire alarm box.

2. Call 911. Notify campus security at ext. 8332 after calling 911.

3. In reporting the fire, give the following information:

a. Your nameb. Your location

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c. Location of fire - the building, floor, room numberd. If flames and/or smoke are presente. Extent of fire - is it contained within a waste paper

basket or is it spreading?. f. If anyone is hurt or trapped

g. Any unusual hazards: biological, chemical, high voltage, structural damage, no water hydrants, etc.

h. How and where contact can be reestablished with you or another responsible party at the scene

4. If it is known that a fire does exist, you should proceed as follows

a. Evacuate persons from the room/area where the fire is involved.

b. Rescue injured or trapped persons and remove them from the incident area if it is possible to do so without jeopardizing your own safety.

c. Put out all open flames, turn off oxygen and flammable gases.

d. Close all windows and doors where the fire is involved and throughout the building when you hear the alarm.

c. Do not attempt to fight fires alone.f. Do not use elevators.g. Never cross the pathway of the fire.h. Guide emergency personnel to building, floor, room.

i. When evacuating, remember that the best air is near the floor.

j. Above all: Keep calm - Do not shout - Do not run - Use common sense. Use the word "drill" instead of 'fire."

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ANNEX 7

HAZARDOUS MATERIAL SPILL OR RELEASE

I. Toxic Chemical Spill or Release

A. Whenever toxic solids, liquids or vapors are unintentionally released on Kamehameha Schools Kapälama Campus property, every effort shall be made to protect students, employees, visitors, and members of participating response units and agencies assisting at the incident site.

1. Limited Crisis - Chemical Release

a. Each department or unit that works with chemicals will employ its own containment/spill procedures in the event of a small unintentional release of less than 1 liter and not extremely toxic.

b. At the onset of release, the department will notify the physical plant department and the security departments of chemical type and approximate quantity.

c. Physical plant will dispatch a supervisor to implement containment and cleanup procedures.

d. The Physical plant supervisor or representative will determine whether to evacuate and/or request off-campus

emergency response, as necessary

e. The Physical plant department may request the security department to provide additional support in containment and cleanup if assistance is required.

f. If release cannot be abated with on-site containment procedures, physical plant personnel will notify 911- fire department and request the HFD HazMat Team. Information

should include the chemical type, approximate quantity and need for

additional assistance.

2. Major Crisis - Chemical Release

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a. If chemical release is extremely toxic or in an amount larger than can be contained locally, immediately call 911 and request HFD and HFD Hazmat Teams and supply the following information:

- Nature of emergency and exact location- Name and unit/department of person

supplying information- Name of school laboratory emergency

contact person, if applicable.- Identity and quantity of chemical released,

if known

b. Immediately notify physical plant and inform them of the nature of the spill giving them the same information as you gave the HFD.

c. Notify the director of operations support, who will notify the headmaster and the security department.

d. Building occupants will be evacuated from the building and kept at a safe distance, upwind, until:

- Chemical release containment and cleanup have been resolved

- Persons who have been exposed or injured have been removed

-The Honolulu Fire Department declares the building safe to reenter

f. The director of physical plant will assist with containment and cleanup procedures.

g. A report of the incident will be supplied to Kamehameha Schools Kapälama Campus administration by all units involved.

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ANNEX 8

HURRICANE -TROPICAL STORM

1. Hurricane Watch (36 hours before ETA)

The operations support division director, facilities manager and captain of security will monitor civil defense and national weather service announcements and notify all division directors and operations support division department heads to be on a standby alert status. Headmaster to be kept apprised of situation.

II. Hurricane Warning (24 hours before ETA)

The decision to close the school may be made by the headmaster, in consultation with the chief executive officer and his executive staff when a hurricane warning is issued.

The decision on whether to send boarding students home will be made based on factors such as the amount of lead warning time, airline availability, weekend or weekday arrival and the overall safety of evacuation.

The headmaster will notify the following individuals if the decision is made to close the school:

1. Campus Management Team2. Director of Early Childhood Education3. Dean of Extension Education4. HR, Kapälama campus5. Other Kapälama Campus departments as required

The above individuals will take action to notify their key employees as necessary.

A. Campus Preparation for Hurricane Warning (24 hours ETA)

1. Director, operations support division /facilities manager

a. Set-up Keküanaoÿa Building as operations center and direct campus preparations.

b. Keep switchboard open to answer inquires.c. Cancel all scheduled campus events.d. Call all departments to secure buildings,

unplug electrical equipment, store loose items in rooms, etc.

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e. Assist by expediting purchase of emergency equipment and supplies.

f. Prepare facilities designated as evacuation centers.

g. Notify communications division on campus status.

h. Monitor civil defense announcements and inform headmaster of any status change.

2. Transportation

a. Fuel buses and other necessary vehicles.b. If decision is made to close school, transport

students off campus to regular drop-off sites.c. If decision is made to send boarders home,

transport students to airport.

3. Boarding

a. If decision is made to send boarders off-campus, the following procedures should apply:

(1). Contact parents and/or sponsors prior to departure.

(2). Have students close windows, curtains, etc. and unplug all electrical appliances in each room.

(3). Accompany students to airport to make sure all are accounted for and get on the appropriate flights.

b. If decision is made to keep boarding students on campus, the following procedures should apply.

(1). Place all unsecured items in vicinity of dorms inside the building.

(2). Assemble and check all flashlights, lanterns, first-aid kits.

(3). Fill all available containers with potable water.

(4). Fill all vehicles assigned to boarding with fuel.

(5). Keep students inside dormitories and monitor situation by radio.

4. Security

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a. Control all non-essential traffic from entering campus.

b. Fuel all security vehiclesc. Call off-duty officers to increase campus staff.d. Prepare portable generator for emergency

communications and have spare fuel available.e. Gather all portable radios and recharge

batteries.f. Assist in traffic control if campus is evacuated.g. Have contractors on campus secure project

sites.

5. Physical Plant

a. Fuel all vehicles assigned to physical plant.b. Check on all generators, chain saws,

emergency equipment, etc., fill extra fuel cans, and distribute generators to areas of need.

c. Check radios and recharge batteries.d. Check reservoir and fill if necessary.e. Gather all spare fire extinguishers to central

location.f. Check campus storm drain system.

6. Food Services

a. Prepare for preservation of food in refrigerators and freezers. Prepare plan for obtaining dry ice or other coolants for possible extended power outages.

b. Prepare for feeding of students left on campus.c. Fill all available containers with potable water.

7. Hale Ola

a. Gas vehicles assigned to Hale Ola.b. Prepare all emergency medical supplies.c. Doctor available on standby basis with radio,

B. Campus Preparations 12 Hours Before ETA

1. Director, operations support division/facilities manager

a. Notify headmaster and communications division of status change.

b. Release all non-essential personnel.c. Move to emergency operations center (EOC).

2. Transportation

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a. Move vehicles to safer areas such as elementary school blacktop, Malalo Field, chapel parking lot, etc.

b. Secure facilities and fuel pumps.

3. Boarding (students still in dormitories)

a. Assemble students in shelters with sleeping gear, valuables, flash lights/lanterns, food and water, first-aid supplies, etc.

b. Move vehicles to safer areas such as Ka'ahumanu parking lot, and Boy's Road.

c. Unplug all appliances and electrical equipment.d. Monitor status by radio (1 radio each for upper

campus, middle campus, and intermediate dorms).

4. Security

a. Secure all campus buildings, but standby for facilities to be used as evacuation centers.

b. Distribute radios to essential staff.c. Assist to set-up command center at EOC.d. Set-up generator for emergency

communications.

5. Physical Plant

a. Secure all loose outdoor items on campus as much as possible.

b. Set-up EOC with necessary equipment: generator and lights, radio, mattresses, food and water, first-aid, fire extinguisher, etc.

c. Move vehicles from hazardous areas and secure buildings.

d. Designate emergency crew to take home trucks and radios to respond to campus emergencies if necessary.

e. See appendix 7 for further instructions

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ANNEX 9

MEDICAL EMERGENCY ON CAMPUS

I. GENERAL

A. HALE OLA

1. Injury /Death of Student or Employee50

a. When Hale Ola is notified of an injured person on campus who is unable to ambulate, either the clinical director or nurse practitioner with a registered nurse will respond to the scene of the injury.

b. A determination will be made at the scene if the patient can be taken to Hale Ola for care or if ambulance transfer to a hospital is needed.

c. If ambulance is required, standard KS operational procedure for ambulance response will be implemented.

d. If there is a death on campus, the medical director or nurse practitioner with a registered nurse will respond.

e. If student/staff is determined to be clinically dead, medical personnel will await arrival of police and medical examiners.

f. Hale Ola in cooperation with the counseling department will be available to evaluate students/staff who may need rest, treatment or to be sent home.

ANNEX 10

OFF-CAMPUS EMERGENCIESAFFECTING KAPÄLAMA CAMPUS

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I. TSUNAMI

A. GENERAL INFORMATION

1. If a tsunami warning is issued during normal school hours,

students will remain at school.

2. Until the “All Clear” announcement is received, schoolbuses will not be dispatched.

3. Students who are left on campus will be moved according to evacuation plans to appropriate assembly areas.

a. The principals of the respective schools will be responsible for the care of their students.

b. Food services will provide food should the students need to remain on campus.

c. Boarding department will coordinate housing needs of the students should they need to remain on campus overnight.

4. Students who are left on campus will be assembled at the following possible locations.

(1). Elementary -Keku’iapoiwa(2). Middle School -Kalama Dining

Hall(3). High School-Kekühaupi’o Gym

-‘Akahi Dining Hall

B. ALERTING

1. O’ahu civil defense issues alerts and advisories to the public based on bulletins and phone calls received directly from the Pacific Tsunami Warning Center (PTWC). PTWC also provides this same information to the local news media:

a. Tsunami Watch – when the magnitude and source area of an earthquake are considered significant but the PTWC is unable to verify that a tsunami has been generated. A tsunami watch means prepare.

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b. Tsunami Warning – when a tsunami has been confirmed and a threat to life and property exists. Immediate action in coastal areas is required.

c. Urgent Tsunami Warning – when a significant earthquake occurs within or close to the Hawaiian Islands. Urgent vertical or horizontal evacuation of inundation zones is required.

C. MONITORING

1. OPERATIONS SUPPORT DIVISION

a. Receive alerting information from radio or television stations.

b. Notify Headmaster

c. Begin a log of activity.

d. Determine if bus drop-offs/pick-ups are within or outside of an inundation zone.

e. Determine time remaining to estimated first wave arrival.

f. Provide alerting information to employees, students and faculty.

g. Consider to close or remain open if a warning is issued.

(1). If first wave will arrive in 6 hours or less and school is outside of an inundation zone:

-If closed, remain closed and so advise.-If open, remain open and retain students and staff.-Terminate all non-emergency transport/travel.-Attempt to stagger the release of those who must leave.

D. ALL CLEAR

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1. Listen to radio and television broadcasts for “All Clear” announcements. Sirens will not be sounded when the threat of tsunami has terminated.

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ANNEX 11

POWER OUTAGE

A. CONCEPT OF OPERATIONS

1. A major power outage can occur at any time and at any location and will significantly affect the organization's ability to function normally. Such an outage in itself may not be destructive, but can lead to other occurrences, such as fire that could endanger life or property.

2. This type of emergency could be caused by any of the man made or natural emergencies listed in the emergency response plan. In combating a major power outage, there are varying degrees of severity; therefore, the immediate evaluation of the situation must be accurate and based on the most reliable information at hand.

3. For the respective schools, a decision on the need to evacuate or to cancel classes should be made by the respective school principal or designee. Notification of this decision should be made by telephone and personal contact and announced to employees and students as soon as possible.

4. In all cases where staff and/or others are allowed to remain in buildings, periodic situation checks will be made. Once the safety and welfare of personnel is ensured, and the danger to property and equipment is reduced, recovery and repair operations will receive primary consideration.

5. Assistance required at this time will include but not be limited to an increase in manpower, emergency procurement and provision for emergency expenditure of funds.

B. WHAT TO DO BEFORE AND AFTER A POWER FAILURE

1. BEFORE A POWER FAILURE

a. Know the location of the emergency exits in your building.b. Keep a flashlight and extra batteries handy.c. Assign persons to assist any disabled persons.

2. AFTER A POWER FAILURE

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a. Remain calm. Be firm and display an “in command” attitude.b. In a calm voice reassure others in your vicinity.c. Check to see if telephones work. If so, notify security (8332) and physical plant office immediately.d. In areas that have no natural lighting, place flashlights where they may be of greatest benefit, near the exits.d. Don't use candles, matches, or other open flamese. Use fire extinguishers to put out small fires, if possible.h. DO NOT use fire alarm to evacuate buildings unless remaining within the building becomes life threatening.i. Evacuate building if it becomes obvious that power will be interrupted for an extended period of time.

2. EVACUATION

a. When evacuation is deemed necessary, occupants will leave their building(s) immediately and in an orderly manner via the nearest

designated exit. b. Do not use elevators, as they often stop operating. Check to see if anyone is trapped in elevators. Advise them NOT to attempt getting out of

the elevator. c. Check all areas to assure that everyone has left the building.d. Evacuation of personnel with disabilities will be given a high priority in all emergencies. They will be assisted in accordance with the building evacuation plan.

4. PROCEDURAL GUIDELINES

a. Remain calmb. Do not run or shout if at all possiblec. Do not yell fire, bomb, etcd. Inform building occupants that it is imperative that they evacuate to the designated area.e. Direct building occupants to a safe emergency exit.f. Begin compiling a student/occupancy report.g. Immediately notify authorities of any persons trapped, possibly left in the building or injured.

C. DEPARTMENTAL RESPONSIBILITIES

1. Security Department

a. Upon notification of a power outage56

(1). Dispatch a supervisor and a patrol officer to scene

(2). Asses the situation and call for additional help if necessary

(3). Assist in an orderly evacuation. Check to determine if all individuals are accounted for.

(4). Check to determine if physical plant notified – Estimate timeof arrival.

(5). Re-check facility to determine(a). If any individuals left in building,

elevator, etc.(b). Any possible fire hazard exists

b. Notifications(1). Operations support director(2). Headmaster’s office(3). Facilities manager

2. Physical Plant

a. Upon notification of power outage(1). Dispatch supervisor and electrician to scene to

determine extent of problem.(2). Notify security of extent of problem and

estimated time of repair.(3). Notify building staff/principal/administrator of

extent of problem and estimated time of repair.

(4). Contact electrical contractor or HECO if necessary to assist in restoring power.

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ANNEX 12

KAMEHAMEHA SCHOOLSKAPÄLAMA CAMPUS

THREAT ALERT RESPONSE PLAN (TARP)

When the U.S. engages in a war or there is a threat of a terrorist attack, the safety and well-being of our students and staff on the Kapälama Campus is of primary importance. We are prepared in the event of an emergency and have plans in place to deal with many different possible crisis scenarios.

CAMPUS SECURITY

The level of campus security will correspond to the guidelines and directions given by the federal and local government agencies. Radio broadcasts will be monitored on a 24 hour basis by campus security personnel to note any changes to the threat levels as determined by the Office of Homeland Security or Civil Defense. The following guidelines will be used in response to the corresponding threat color conditions as issued by the Hawaii Homeland Security Advisory System:

Green (low: indicates a low risk of terrorist attack) 1) Campus operations will proceed normally.2) Security will monitor radio broadcasts for any threat level changes.

Blue (guarded: indicates a general risk of terrorist attack) 1) Campus activities will continue to operate normally. 2) Emergency plans and communications systems will be rehearsed.3) Security will continue to monitor radio broadcasts.

Yellow (elevated: indicates a significant risk of terrorist attack) 1) Campus activities will continue to operate normally.2) Emergency preparedness measures will continue.3) Vendors/suppliers will be contacted to confirm their emergency response

plan procedures.4) Counseling Department will be prepared to implement mental health counseling plan for students, staff, and parents in the event of an incident.5) Security will increase scrutiny at all campus entry points including

100 percent identification check of all vendor trucks.

6) Security will continue monitoring radio broadcasts.

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Orange (high: indicates a strong risk of terrorist attack) 1) Instructional operations will continue normally.

2) Security will increase scrutiny at all campus entry points to include: a) All vehicles without an authorized KS decal will be stopped and checked and a campus pass issued and returned upon exit.

b) All vendor vehicles will be identified and randomly inspected. c) Puna and Main gate entry hours will be restricted and Makanani

gate closed.

3) Emergency plans will be re-distributed to campus unit offices. 4) Evacuation and sheltering procedures will be rehearsed including the

emergency telephone “tree”.5) Vendors/suppliers will be contacted to prepare for emergency orders/services, and internal requisitions will be prepared on a standby basis.6) Security will continue to monitor radio broadcasts.

Red (severe: indicates a severe risk of terrorist attack) 1) Instructional operations will continue as normally as possible with the following exceptions: a) Evacuation and sheltering drills will be conducted more frequently. b) Counselors will conduct discussions about the situation with students if necessary to calm fears and uncertainty.

c) Educational and resource materials, as appropriate, will be distributed to students, parents, and staff. .

2) President/Headmaster will make a television announcement to all campus students and staff to calm and reassure everyone that we will keep them as safe as possible during this severe threat level.3) President/Headmaster will assemble the campus Emergency Management Team (EMT) to review plans for possible school closure and other emergencycontingencies.4) Parents will be notified to prepare for possible school closure and to develop pick-up plans at pre-arranged sites.5) Security will conduct 100 percent identification checks at campus gates and escort all non-student/staff visitors.6) All campus gates will be closed, except for main gate.7) All non-essential contractors, vendors, suppliers, and other service providers will be notified to suspend campus work/deliveries until further notice.8) All campus activities involving non-KS participation, such as athletic and special events, will be cancelled.9) Food Services will order the necessary supplies to increase the emergency stockpile of food.

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10) Physical Plant will ensure that the campus water reservoirs are filled to capacity. Also, all generators and emergency power and lighting equipment will be readied for usage and fuel stockpiled as required.11) Transportation will fuel all buses and as many vehicles as possible and fill- up all available on-site storage tanks.12) Security will issues radios to essential emergency team members.13) Additional specific emergency preparation actions will also be taken as defined in the Emergency Response Plan.14) Security and the EMT will closely monitor radio and television broadcasts for current instructions/information.

Black (a terrorism incident has occurred)1) Specific responses will be initiated as guided by the Kapälama Emergency Response Plan.

STUDENT/STAFF TRAVEL POLICY

In the event of war, the following policies will be in effect:

International Travel – Not allowed.

Mainland Travel – Not allowed.

Interisland Travel – Considered on a case-by-case basis.

ROLE OF COUNSELORS & FACULTY

1) Reassure students that they are safe and so are the important adults/family in their lives.

2) Let students know that it is okay to feel upset. Explain that all feelings are okay when a crisis occurs. It is normal to feel fearful, sad, or unsure. Let the students talk about their feelings and help put them into perspective.

3) Observe student’s reactions to ongoing events. Provide opportunities and create an atmosphere in which children feel comfortable expressing their concerns and ideas and asking for help if they need it.

4) As much as possible, try to maintain a normal routine, however, create opportunities for positive action if students want to do activities such as writing letters, etc.

5) Provide activities that explore student’s feelings and the strengths of the human spirit. These can include classroom discussions, informal

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play, community service projects, and writing, music, art, or drama projects.

6) Keep the lines of communication open between school and home. Parents and teachers should share concerns and ideas. Schools also should provide parents with information about class discussion, updates on school activities, and tips on dealing with crisis. Parents should also inform the school if a family member has been deployed in the war.

7) Look for students at greater risk. Children who have had a past traumatic experience or personal loss, suffer from depression or other mental illness, or have special needs may be at greater risk for severe reactions than others. This is also true for students whose parents are in the military.

8) Ensure that those who work with students know the signs of children’s mental or emotional distress. They should know what resources are available, when to inform parents of any concern, and to the extent possible, what children are at risk because of personal circumstances (see reactions/signs below).

9) Staff/parents should contact a counselor if a student exhibits the following behavior over an extended period of time:

Elementary / Adolescent Age Children – irritability, aggressiveness, clinginess, nightmares, school avoidance, poor concentration, withdrawal from activities and friends. Children may also suffer from sleeping and eating disturbances, agitation, increase in conflicts, physical complaints, delinquent behavior and poor concentration.

10) Staff should be aware of their own feelings. It is critical that adults take care of their needs as they look after those of others. Talk with colleagues, friends, and family and let another adult know if you feel overwhelmed.

Additional Resources

American Red Cross – www.redcross.org – “Facing Fear – Helping Young People Deal With Terrorism and Other Tragic Events” (see attachment)

National Association of School Psychologists (NASP) – www.nasponline.org – Tips for teachers and parents on how to deal with children during troubled times.

“When War Is in the News” – By Judith A. Myers-Walls, Human Development Specialist, Purdue Extension (see attachment).

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“Talking to Children About Terrorism and Armed Conflict – By Judith A. Myers-Walls (see attachment).

Kids Health – www.kidshealth.org – “How to Talk to Your Child About the News” (see attached).

DIRECT THREAT OR ATTACK

The appropriate portions of the Emergency Response Plan will be implemented depending on the nature of the crises. The campus Emergency Management Team will be assembled and the Emergency Operations Center will be set-up as the control point for all communications and decision-making. Evacuation or sheltering procedures will be used to protect and secure students and staff from danger.

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