Know Your Priorities

2/28/2015 Chandan Rout 1

WHAT WILL WE COVER IN THIS SESSION

2/28/2015 Chandan Rout 2

Consistently focus on priorities - turn intentions into actions

Overcome barriers to achievement

Commit to values and goals

Manage time, tasks, and activities

Boost productivity

Reduce stress and improve work/life balance

Be a S M A R T Employee

Through Group Activities,

Brainstorming and follow up with some open

Questions

2/28/2015 Chandan Rout 3

Starts a story by saying a sentence. It then goes in a circle,

each person adding a sentence onto the story-after repeating

each sentence that's already been added.

The 7 Habits of Highly Effective People

2/28/2015 Chandan Rout 4

Be proactive/taking Responsibility

Begin with the end in mind/imagination

Put First thing First

Think Win Win

And So On……..

On a scale of 1- 10 rank yourself as to how Knowledgeable you

are about Knowing your priorities?

2/28/2015 Chandan Rout 5

1 ----------------------5----------------------10

“I already Know my Priorities”

“New to this concept

Do You Know?

2/28/2015 Chandan Rout 6

A major survey of 2,500 businesses over four years and 38 countries

indicated that wasted time was costing businesses £80bn per year, equivalent to

7% of GDP. The causes of wasted time were broadly categorized as:

Inadequate workforce supervision (31%)

Poor management planning (30%)

IT problems, low morale, and lack or mismatch of skills (21%)

Poor Communication (18%)

2/28/2015 Chandan Rout 7

Q1 Urgent & Important

Necessity

Q2 Not Urgent &

important Effectiveness

Q3 Not Important & urgent

Deception

Q4 Not urgent & Not

Important waste

Urgency of a task is largely governed by deadlines whereas importance of a task is decided by the impact or significant change it can have on your life • Bring you closer to your goals • Things that your boss asked you to do • Things that you personally find important

2/28/2015 Chandan Rout 8

Exercise – Map the Activities

1.Crisis 2. Maintenance 3. Phone-calls 4. TV serial programs 5. Gossip magazine 6. Assignment 7. Childish Games 8. Planning 9. Training 10. Last minute task 11. Sudden problems

12. Exercise 13. Coaching subordinates 14. Relationship Building 15. Interruptions 16. Some email 17. Facebook 18. Some web-surfing 19. Trivia 20. Idle Chatter 21. Studying/Learning

22. Complaining 23. Grumbling 24. Project with Deadline 25. Critical issues 26. Meeting 27.Set next year Goal 28. Finalize Fiscal Budget 29. Dentist appointment 30. Research

2/28/2015 Chandan Rout 9

Exercise – How does your map look?

I M P O R T A N T

N O T I M P O R T A N T

URGENT NOT URGENT

Exercise – How does your map look ! 20 mins

2/28/2015 Chandan Rout 10

Use the master list of activities that you have arrived at

Put each of the activities that you do in the relevant

boxes.

Calculate the percentage of each box of the activities

that you do

2/28/2015 Chandan Rout 11

• Crises

• Last minute task

• Sudden problems

• Project with deadline

• Critical issues

• Meeting

• Set next year goal

• Finalize fiscal budget

• Thinking

• Research

• Writing/studying

• Assignment

• Maintenance

• Planning

• Training

• Coaching of

subordinates

• Relationship building

• Interruption

• Phone calls

• Email

• Facebook

• Web surfing

• TV serial

• Trivia

• Childish Games

• Gossip magazine

• Idle chatter

• Complaining

• Grumbling

• Tea/Coffee

Q1 = Stressful Living

2/28/2015 Chandan Rout 12

Q1 Q2

Q3

Q4

Stress

Burnout

Crises management

Fire Fighting

Focus on the immediate

Q2 = Responsible Living

2/28/2015 Chandan Rout 13

Vision

Perspective

Balance

Discipline

Control

Few crises

The “Maximum”

Q2 Q1

Q3

Q4

Q3/Q4 = Irresponsible Living

2/28/2015 Chandan Rout 14

Total Irresponsibility

High dependency on others

No Goal, No Plans

Short term focus

Q1 Q2

Q3/Q4

What do you do with each quadrant?

2/28/2015 Chandan Rout 15

Q1

Do It Now

Q2

Decide when

to do it

Q3

Delegate it

Q4

Dump it

Stress

Burnout

Crises management

Fire Fighting

Focus on the immediate

Vision

Perspective

Balance

Discipline

Control

Short term focus

Crises Management

Low value on goal

Lack of control

Shallow relationship

Total

Irresponsibility

High dependency

on others for basics

Q1 Q2

Q3 Q4

2/28/2015 Chandan Rout 16

Start Managing Your Priorities

2/28/2015 Chandan Rout 17

Priority Matrix

Thank You

2/28/2015 Chandan Rout 18