know how multitasking ruins productivity and learn to deal with it

Know How Multitasking Ruins Productivity & Learn To Deal With It

Multitasking has become a trap for many individuals of lately. The urge to frequently check on mails, mobile alerts, updating software or other applications, having frequent chat sessions with colleagues or even taking up more tasks at a time for that matter, are some activities that have become unstoppable for people. However, the fact remains that these activities are more taxing on our brains and hurts our ability to get things done.

Increase your organisation’s productivity by more than 20% within one month. 30-Day Free Trial


http://www.synquis.com/link-om/link-om-demo


Recent studies by the American Psychological Association (APA) show that such small interruptions hinder 40% of an individual’s productivity levels. Moreover, they affect a project’s performance and may result in a series of costly affairs. Notwithstanding the fact that a team works on more than one single project at a time.





This may result in terrible consequences and affects the overall reputation of your business. In an excerpt from the book “The Organized Mind: Thinking Straight in the Age of Information Overload” published by neuroscientist Daniel J. Levitin, he states that “When we do one thing—uni-task—there are beneficial changes in the brain’s daydreaming network and increased connectivity.





Among other things, this is believed to be protective against Alzheimer’s disease.” So if we make efforts on ditching multitasking, it has sure shot benefits on one’s physical and mental health.







HERE, WE GIVE YOU SOME TIPS ON HOW TO DEAL WITH MULTITASKING WOES:





FOCUS ON EMPLOYEE’S STRENGTHDelegating tasks as per employee’s strengths and weaknesses is a good practice.





CREATE A TO-DO LIST WITH PRIORITIESPlan a to-do list prior to delegation. If every member knows which task is on priority for the day, it makes it easier to focus on things & accomplishing them faster.





USE THE RIGHT TIME TRACKING TOOLSA reliable project management software that tracks and assigns tasks to employees saves time and keeps the project on track. In addition, communicating, sharing and generating reports and files with mailing options helps employees streamline their work and keep all details in one location.





CHECK OVERALL TASK BURDEN ON INDIVIDUAL MEMBERSNever overburden employees with tasks that takes time. This initiates multitasking and in the process, employees lose their excellence to perform. Every person should be allocated between 80-100% of their time to accomplish tasks.





GIVE EMPLOYEES THEIR TIME AND SPACEEach employee has their own skill, knowledge and capacity to perform tasks. Allow an employee to use his or her pace in doing things with improved concentration and perfection.





SET CLEAR BOUNDARIESSetting clear boundaries like proposing a “No technology” rule in the start, lets the employees stay within limits. If still they respond to emails and texting frequently, conduct some brain storming sessions that might bring some relief to an otherwise boring working environment.





The Synquis team have come up with a robust cloud-based project management solution that enables you to track status and progress of both your employees and projects. Contact our professionals today to view a demo of our operations management software.





You may also like:

• How to Measure the Success Ratio for Projects• 7 Ways to Motivate Yourself at Work• Knowledge Base – Educating Your Employees and Customers• Milestones Management – The Key to Keeping Cashflow Positive• How Issue Management can Identify Major Problems• How a Ticket Management System Can Control Your Client Requests• How a Task Management Software Can Track Overdue Tasks• The Truth behind Disastrous Business Meetings• 10 Essential Skills of an Efficient Project Manager• When and How to Hold Effective Meetings• Harnessing the Power of Social Media for Business Development• 8 Fundamental Ways to Run a Successful Project• 20 Healthy Tips for Boosting Productivity at Workplace• Key Elements for Conducting Successful Boardroom Meetings• Project Manager Personalities• The Importance of the Project Management Software Dashboard• How to Avoid Project Failure

http://www.synquis.com/blog/how-to-measure-the-success-ratio-for-projects

http://www.synquis.com/blog/7-ways-to-motivate-yourself-at-work

http://www.synquis.com/blog/knowledge-base-educating-your-employees-and-customers

http://www.synquis.com/blog/milestones-management-the-key-to-keeping-cashflow-positive

http://www.synquis.com/blog/how-issue-management-can-identify-major-problems

http://www.synquis.com/blog/how-a-ticket-management-system-can-control-your-client-requests

http://www.synquis.com/blog/how-a-task-management-software-can-track-overdue-tasks

http://www.synquis.com/blog/the-truth-behind-disastrous-business-meetings

http://www.synquis.com/blog/10-essential-skills-of-an-efficient-project-manager

http://www.synquis.com/blog/when-and-how-to-hold-effective-meetings

http://www.synquis.com/blog/harnessing-the-power-of-social-media-for-business-development

http://www.synquis.com/blog/8-fundamental-ways-to-run-a-successful-project

http://www.synquis.com/blog/20-healthy-tips-for-boosting-productivity-at-workplace

http://www.synquis.com/blog/key-elements-for-conducting-successful-boardroom-meetings

http://www.synquis.com/blog/project-manager-personalities

http://www.synquis.com/blog/the-importance-of-the-project-management-software-dashboard

http://www.synquis.com/blog/how-to-avoid-project-failure

