Kickstart 2012 with MomentumProductivity tips to save time, energy & $

Elliot Hayes About Time Management Solutionswww.findtime.com.au

Fathers juggling work-life time bomb struggling to nurture parent-child bond – Age Article Feb 11th, 2012

The Challenge

Overload of information Multitude of distractions – technology Time flies!! The core skills to leverage your time effectively

are more critical than ever…

But they need to be updated for today’s workplace

What I want to cover with you Overcoming constraints Constructing a productive environment Managing email How to prioritise effectively Managing interruptions Dealing with information overload Maintaining strong energy levels How to brainstorm creative solutions Technology tips that can help you

Your doctor calls you in…

You’re working too hard!

You can only work four hours per day

BUT – you have to get the same output

How would you do it?

Working four hours per day

What solutions did you come up with? Parkinsons law – ‘The job expands to fill

the time available’

Three Keys to Boost Productivity

1: Focus

2: Utilise technology

3: Momentum

1: FOCUS

a: What you focus on

b: How long you focus on it for

Check out www.rescuetime.com

1: FOCUS

Use a TIMER to help you maintain 45 minutes at a time

Use www.e.ggtimer.com

Manage the transition into your next important task

How do you prioritise?

Prioritising to Maintain Focus

A

MustHigh Urgency High Importance

C

CouldLow ImportanceHigh Urgency

B

ShouldLow UrgencyHigh Importance

D

Low Urgency Low Importance

Prioritising is Critical for Focus

Do you use a ‘To Do’ list? Do you have a specific process for

working through your ‘To Do’ list Difference between what you DO and

what you OVERSEE

Batching is critical to DOING

Combine similar tasks ‘To Do List’ template (make use of the

visual separation)

Environmental Factors

Is your environment conducive to staying focused?

Or are you very ‘interruptible’?

Environment Checklist Email pop ups & Email access Internet access Do you have ‘piles’? Ergonomics – desk, monitors Answerable to someone if you don’t do it? Time blocked out in your calendar Have a charger for each area you use your

computer Tell your partner NOT to contact you

2. Utilising technology

Three areas to track via your tech tools Where you have to BE What you have to DO The latest information updates impacting

BE or DO

2: Utilising Technology

a: Manage your email & other messages

What tool do you use to manage email?

Check out www.findtime.com.au/resources

Email Management

Delete Do it Delegate Defer If you DEFER – where/when/priority

Email Management Protocol

Many people are playing a game with no rules

What is the email etiquette in your work? Do you communicate and reinforce it with

key clients, staff, stakeholders? Use established TEMPLATES to save

time

Phone tag

If you have a mobile for work… What does the voicemail message say? Reduce phone tag by being specific

2: Utilising Technology

b: Outsourcing

Check out www.odesk.com

Also check out SKYPE & Dragon Dictate & JING

2: Utilising Technology

c: Stay up to date

Google Alerts WWW.SHORTTASK.COM WWW.FIVERR.COM WWW.REMOTESTAFF.COM.AU

Other technology tips

www.shorttask.com www.fiverr.com Google docs

3: Momentum

Defined as: force or speed of movement; impetus, as of a  physical object or course of events

Well begun is… …half done

How do you start the day?

3: Momentum

To hit the ground running you need ENERGY

Serotonin

Dopamine

To foster momentum…

Choose to do THREE TASKS at the start of your day

That make you FEEL like you’re making things happen

What is holding you back?

Your HABITS When you set a goal, a great question to

ask is: “What habit do I need in place to make this

happen?” “What habit do I need to ‘FIRE” to make

this happen?”

What NOW?

Turn the page over and make a note of specific actions you will take to increase your productivity

Share it with your colleagues

Is the problem YOU?

Are you the bottleneck that needs to be removed?

Will your business grow more effectively if you get out of your own way?

Thank You

You can find me at:

www.findtime.com.au

Have a great 2012!