kestutis sabaliauskas, director general state enterprise centre of registers institutional system of...
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Kestutis Sabaliauskas, Director General
State Enterprise Centre of Registers
Institutional System of Immovable Property Registration
in Lithuania
State Enterprise Center of Registers
WorkshopInstitutional system guaranteeing rights on property,
Tbilisi, Georgia, 11-12th of May, 2006
Historical development of Institutional System of Immovable Property Registration
Present institutional system and area of its responsibility
State Enterprise Center of Registers, its functions
System of Cadastre and Registy of immovable property
Development of e-services
SubjectsSubjects
1992 – Establishment of the State Enterprise for development of central bank of registration of land parcels and the rights on them
1995 – Establishment of districts administration for improved land administration (10)
1997 – Establishment of the State Enterprise Center of Registers and introduction of integrated system of Registration of immovable property and the rights on it
2002-2003 – Introduction of mass computerized valuation
2004 – Extension of functions of Center of Registers: development of unified Register of legal entities and introduction of Address Register, mass valuation
Stages of Institutional DevelopmentStages of Institutional Development
In 1992 - computerized system of registration of land parcels and the rights on them was introduced and developed. System covered whole territory of Lithuania. At central level all data were copped in Central bank of data, which was administrated by the State Enterprise of Land Cadastre.
1992-1996 - cadastre and registration of buildings were conducted separately from land parcels, manually, by State bureau of inventory
In 1997 – State enterprise of cadastre and registration of immovable property was established. Law on Registry of immovable property was adopted.
In 1998 - In completely computerized system of registration of immovable property it was established a connection between land parcels and buildings – cadastral and registration data in one unified system.
Development of immovable property registration and cadastre systemDevelopment of immovable property registration and cadastre system
In 1999 – it was established straight (local) computer net throughout the country and local data bases were connected to Central bank of data. It was introduced data providing service to users through internet. Complete payback of activity.
2001 – It was enlarged and modernized data providing internet service, finished input of data from paper acts on buildings, constructions and apartments in Central bank of data, it was installed internet system of order on conducting cadastral and registration activities. Complete payback of activity
2002-2003 – computerized system of mass valuation was introduced
2004 – 2005 – Registry of immovable property was integrated with Registry of legal entities and Registry of addresses
Development of immovable property registration and cadastre systemDevelopment of immovable property registration and cadastre system
Organizational Structure of AdministrationOrganizational Structure of Administration
Founder Methodic guide information exchange
GovernmentGovernment
Ministry of Internal Affairs
Ministry of Internal Affairs
AdministrationsGoverning districtsAdministrations
Governing districts
Self-governenceSelf-governence
Institute Of Air geodesy
Institute Of Air geodesy
State Enterprise
CenterCenterOf RegistriesOf Registries
CentralOffice of Hypothec
CentralOffice of Hypothec
Ministry ofAgriculture
Ministry ofAgriculture
National service of land affairs
NotariesNotaries
State Institute
Of Land-planning
State Institute
Of Land-planning
Surveyors (legal entities)
Surveyors (legal entities)
Ministry Of Justice
Ministry Of Justice
Ministry of Environment
Ministry of Environment
Department ofTerritorial planning
State InspectionOf constructions
Department ofTerritorial planning
State InspectionOf constructions
MinistryOf Finances
MinistryOf Finances
Tax Inspectorate
Tax Inspectorate
Ministry Of Justice
Ministry Of Justice
Ministry Of Agriculture
Ministry Of Agriculture Ministry
Of Finance
Ministry Of Finance
Ministry Of Environment
Ministry Of Environment
Ministry Of Internal
Affairs
Ministry Of Internal
Affairs
CE Center of Registers
Registry of
Immovable Property
Registry of Addresses
Registry of
Legal persons
Valuation of
Immovable property
CE Center of Registers
Registry of
Immovable Property
Registry of Addresses
Registry of
Legal persons
Valuation of
Immovable property
NotariesPreparation and Confirmation of transactions on immovable property
NotariesPreparation and Confirmation of transactions on immovable property
Central OfficeOf Hypothec
Registry of HypothecRegistry of Property lien
Central OfficeOf Hypothec
Registry of HypothecRegistry of Property lien
Registry of citizens
Registry of citizens
TaxInspectorate
Tax Administration
TaxInspectorate
Tax Administration
Department ofTerritorial Planning
Registry of documentation of territorial planning
Department ofTerritorial Planning
Registry of documentation of territorial planning
State Inspection Of construction
State supervision of construction
State Inspection Of construction
State supervision of construction
National Service of Land
ManagementLand Reform and land Restitution
Administrative affairs related to land cadastre activities
National Service of Land
ManagementLand Reform and land Restitution
Administrative affairs related to land cadastre activities
Self-governanceDetermination of addresses
Self-governanceDetermination of addresses
Departments ofAdministrations
governing districtsIntroduction ofLand reform
Departments ofAdministrations
governing districtsIntroduction ofLand reform
Organizational Structure of AdministrationOrganizational Structure of Administration
Civil Code
Law on Registry of Immovable Property
Law on Cadastre of Immovable Property
Law on Notaries
Law on Construction
Law on Territorial Planning
Law on property and business valuation
Law on State Registries
Law on Electronic Signature
Fundamental LawsFundamental Laws
DirectorDirector
Branches of Enterprise
(Altius, Kaunas, Klaipeda, Mariampole, Mageikiai, Panevevegis, Shiauliai, Taurage, Telshiai, Ytena, Vilnius)
Branches of Enterprise
(Altius, Kaunas, Klaipeda, Mariampole, Mageikiai, Panevevegis, Shiauliai, Taurage, Telshiai, Ytena, Vilnius)
Department of Branches (in cities
and regions)
Department of Branches (in cities
and regions)
Department of Branches (in cities
and regions))
Department of Branches (in cities
and regions))
Department of Branches (in cities
and regions)
Department of Branches (in cities
and regions)
Department of register of
legal entities
Department of register of
legal entities
Department of Cadastre and
valuation data on immovable property
Department of Cadastre and
valuation data on immovable property
Department of Register
Of Addresses
Department of Register
Of Addresses
Department ofGIS
Department ofGIS
Department of Economy
Department of Economy
Department of internet
services
Department of internet
services
Department of Registers and Information
Systems
Department of Registers and Information
Systems
CentralEnterpris
e
Branches
Department of Branches
State Enterprise Center of RegistersState Enterprise Center of Registers
Conducts registration of immovable property, rights on property, other property rights, restrictions and legal facts;
Provides official information according to the data of CDB of Register of immovable property;
Carries out cadastral survey of constructions ;
Forms, conducts and updates data base of register and cadastre of immovable property;
Analyzes property market and valuation for taxation and other purposes, prepares and publishes maps indicating values;
Creates and maintains cadastral maps of Lithuania and administrates GIS of cadastral data base;
Conducts registration of legal entities and provides relevant data;
Conducts register of addresses. Provides data to users and to other state registers.
Basic Functions of Center of RegistersBasic Functions of Center of Registers
Central Bank of Enterprise‘s Data Center of RegistersCentral Bank of Enterprise‘s Data Center of Registers
Branches of enterprise
Work place
State and Legal Institutions
State and Legal Institutions
Real Estate Market1. Banks2. Owners3. Buyers4. Brokers Agencies5. Others
Real Estate Market1. Banks2. Owners3. Buyers4. Brokers Agencies5. Others
Registers1. of citizens2. of Hypothec3. of others
Registers1. of citizens2. of Hypothec3. of others
ApartmentLand Building
AddresseesGIS Owners
RestrictionsRights Hypothec
Central Data Bank
Branches of enterprise
Work place
Users (Owners, Notaries, Attorneys, Surveyors)
Global NetworkVPN
Internet
Attributive information (description of property, location, basic quantitative and qualitative characteristics, type of use, average value)
Legal data (owner, administrator of property, type of ownership, legal facts and others)
Graphical information, cadastral map, targets of building
Basic segments of Cadastre and Register of Real EstateBasic segments of Cadastre and Register of Real Estate
State Institutions
Legal Institutions
Self-governance
Notaries
Banks
Districts
Officers of the court (police officers)
Offices of Hypothec
Others
Primary Users of Services
Users of Services in 2005
35%
36%
5%
24%
State Institutions Enterpreneur
Legal Institutions Self-governance
The moving forces and trends of services users in 2004 and 2005
799251860351
161346
775139
1647012 1662647
237234
1098969
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
State Institutions Enterpreneur Legal Institutions Self-governance
2004 m .
2005 m .
Via internet
- chargable
- free of charge – all information users have easy access for address search and can check if their property is registered or not in Central Data Bank
Via e-mail
Data in digital format
Via telephone (information center)
Information and data are providedInformation and data are provided
1. Reference for transaction.
2. Abstract from Real Estate Registry by stated address, by stated owner of property.
3. Abstract from Registry regarding immovable property registered during last x years.
4. Certificate of registration of immovable property and rights on it In Registry (copy).
5. Cadastral survey of building.
6. Copy of cadastral survey document.
7. Reference regarding possession of ownership rights on agricultural land parcels.
8. Reference regarding owners of adjacent land parcels.
9. Printout of cadastral map fragment.
10. Preparing of package of cadastral data on immovable property.
Services ordered via internetServices ordered via internet
Results of search in CBDResults of search in CBD
Center of Registries guarantees accuracy and completeness of provided data
Services are provided as per convenient for users
Prices of services are socially oriented and dependent on property price.
Number of services provided by internet are increasing
Principles of Services Providing Principles of Services Providing
Data are provided to users from Lithuania and in nearest future – to abroad (Project EULIS)
Center of registries is introducing electronic documents – since January of 2006; data on real estate registry and cadastre are kept in e-archive
The standards of data provision are used throughout the country
It is created e-service for accomplishment of transactions on immovable property; introduction is planned in 2007.
Principles of Services ProvidingPrinciples of Services Providing
Elaboration
Central databank of Center of Registers
on immovable property
Reception
Center of Registers
Users
Notary
НОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬНОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬ
Introduction of One-Stop-Shop principle
Personnel of Registry Center
Client
State Institutions
Registration of Users
CDB Archive for electronic documents
Of Register
Users documents
Scanning and indexing
of documents
Registration
Paper Archive of Register documentsPaper Archive of
Register documents
UseFormation
Submission of documents
Scheme of Formation and use of E-documents Archive Scheme of Formation and use of E-documents Archive
Natural and Legal Entities
Register of Hypothec and acts
of property lien
Portal for electronic documentation
Integration of Data on immoveable property, addresses, legal entities, electronic documents
Register of citizens Other State Registers
ApartmentsLand buildings
AddressesGIS Owners
Restrictions, Liabilities
Rights Hypothec
Central DB of RP RegisterCentral DB of Register of Addresses
District
street
Self-governance Сенюния
Inhabited area Address
Address of building, parcel
Identification
Central DB of Register of Legal Persons
License activities
Administrative Bodies
Branches
Parties Other
Central DB of Documents Archive of the Centre of
Registers
Documents ofRP Register
Documents of Register of Addresses
Documents of Register of
Legal Persons
Natural and legal entities
Document provisionData provision
FUNCTIONING OF INTEGRATED DATA AND ELECTRONIC DOCUMENT S OFFUNCTIONING OF INTEGRATED DATA AND ELECTRONIC DOCUMENT S OF THE CENTRE OF REGISTERSTHE CENTRE OF REGISTERS
Sytem should not be difficult.
System should be economically feasible – income should cover operational costs.
Best practices of other countries should be used and applied for specific situation.
System should allow further development, i.e. it should not be designed on specific, local programmes.
Comprehensive legal base, appropriate institutional structure, highly skilled specialists and sufficient financing are necessary for successful development of the system.
Systems should meet customers’ needs.
Principles of System DevelopmentPrinciples of System Development
