kenha presentation on tendering requirements
TRANSCRIPT
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PRESENTATION ONTENDERING REQUIREMENTS
Presented by
Kenya National Highways Authority
(KeNHA) Team
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Objectives of the sensitization
Arrangement of clauses in the standard tender
document
Key points to note in tendering
Evaluation process (Open Tenders)
Evaluation Process (Restricted Tenders)
Clarification on parameters for open and restrictedtenders;
Responsibility for Compliance with the Procurement
law (Emphasis).
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Overview of the Presentation
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Objectives of the sensitization to build capacity of contractors so as to maximize economy
and efficiency;
to promote competition amongst the contractors;
to facilitate the promotion of local contractors for economicdevelopment
topromote the integrity and fairness of the Authoritys
procurement procedures
to increase transparency and accountability in theAuthoritysprocurement process
to increase public confidence in Authoritys procurement
process
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Arrangement of clauses in the standard tender document
o Section I: Invitation to tender (tender notice)
o Section II: Instructions to tenderers
All amendments to the Instructions to Tenderers are introduced in
the Appendix to Instructions to Tenderers. Kindly, note that the
contents of Appendix to Instructions to Tenderers prevails overthose of Instructions to Tenderers.
o Section IIIGeneral conditions of contract
All amendments to the General Conditions of Contract are
introduced in the Special Conditions of Contract. Kindly, note that
the contents of Special Conditions of Contract prevails over those ofGeneral Conditions of Contract.
o Section IVSpecial conditions of contract
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Arrangement of clauses in the standard tender document
contd
o Section VTechnical Specifications/Scope of Works
/Terms of Reference
o Section VIDrawingso Section VII- Bills of Quantities (BOQs)
o Section VIIIStandard Forms
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Key points to note in tendering
The invitation to tender is the tender notice placed in the Newspapers
and KeNHA website. The contents of the tender notice and the
conditions should be read and understood properly before submission
of bids.
Instructions to tenderers conditions are supposed to guide the
contractors to fill the tender document properly. You are requested to
read and understand the same.
Contractors should note the date and venue ofpre-tender site visits.
Contractors should note the date and time of closing/opening of the
tenders.
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Key points to note in tendering contd
The tender validity period may be 60 days, 90 days or
120 days from the closing date of the tender e.t.c as may
be indicated in the Appendix to Instructions to
tenderers.
The tender security validity period is 30 days beyond the
tender validity period. For example if the tender validity
period is 120 days then the tender security validity
period is 150 days i.e (120+30) days.
The evaluation criteria i.e preliminary, technical and
financial are indicated in the tender document.
The standard forms are supposed to be duly filled.
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Key points to note in tendering contd
Ensure you provide the correct telephone
number/mobile, e-mail address, postal address and
code when purchasing/submitting tender documents for
ease of communication e.g when issuing addenda,
letters and any communication from KeNHA.
The Bills of Quantities (BOQs) should be duly filled and
the Grand Total Summary transferred to the Form of
Tender.
Arrange your Appendices/Annextures to the tender
document in a sequencial manner using separators for
ease of reference.
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Preliminary Evaluation Criteria, Open Tenders6 Million and Above
Mandatory Requirements
Certified copy of Registration with the Ministry of Roads in Class
A, B, C, D, E and G;
Certified copy of certificate of incorporation;
Certified copy of Value Added Tax (V.A.T);
Certified copy of Personal Identification Number (P.I.N);
Certified copy of valid tax compliance certificate;
Certified copy of business permit;
Certificate of pre-tender site visit;
Attach original bid/tender security/bond;
Equipment Holding as per classification with Ministry of Roads;
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Copy of KeNHA official purchase receipt;
Duly filled form of tender;
Duly filled Appendix to form of tender;
All the forms/documents are duly signed where required; Any alterations are duly signed;
Tender is unconditional No counter offer;
N.B Certification should be done by Commissioner for Oaths o
Notaries Public
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Mandatory Requirements Contd
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Technical Evaluation Criteria, Open Tenders6 Million and Above
Similar previous experience
History of non-performing contracts
Key Personnel
Financial situation
Work methodology
Current work load
Litigation history (provide current sworn affidavit)-Refer to Section 31 (1) (c ) of PPDA.
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Financial Evaluation Criteria, Open Tenders6 Million and Above
Crosscheck the arithmetic errors.
Seek clarification on error acceptance where
necessary.
The successful tender shall be the tender with the
lowest evaluated price (Section 66 (4) of PPDA).
Please note that it is NOT necessarily the bidder whosetender sum/bid sum was the lowest pricewise during tender
opening that is awarded the tender.
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Preliminary Evaluation Criteria, Restricted TendersBelow 6
Million
Mandatory Requirements
Valid Tax Compliance Certificate;
Duly filled form of tender;
Duly filled Appendix to Form of Tender;
All documents/Forms to be signed are duly signed;
Duly signed certificate of pre-tender site visit;
Equipment holding as per Appendix 1;
Copy of official KeNHA tender purchase receipt;
Class of Registration with the Ministry of Roads as indicated in the
tender document;
Valid single business permit/licence
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Technical Evaluation Criteria, Restricted TendersBelow 6 Million
Professional and Key Personnel (Attach CVs and
Testimonials);
Financial position (supported by audited accounts;
Litigation history (provide current sworn affidavit);
Submission of work methodology Brief
On-going contracts The total value of outstanding
works on the on-going contracts must not exceed thethreshold indicated in the class of Registration by the
Ministry of Roads
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Financial Evaluation Criteria, Restricted TendersBelow 6 Million
Crosscheck the arithmetic errors.
Seek clarification on error acceptance where necessary.
The successful tender shall be the tender with thelowest evaluated price (Section 66 (4) of PPDA).
Please note that it is NOT necessarily the bidder whose
tender sum/bid sum was the lowest pricewise duringtender opening that is awarded the tender.
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Clarification on Parameters for Evaluation of Open and
Restricted Tenders
The parameters for open tenders are relatively
more than those of restricted tenders. This is
because KeNHA has the supporting
documentation such as VAT/PIN/Certificate of
Incorporation e.t.c of pre-qualified contractors
arising from the Pre-qualification exercise.
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Responsibility for Compliance with the Procurement law
(Emphasis)
Please note that Section 27 (4) of the Public
Procurement and Disposal Act, 2005 stipulates
that Contractors, Suppliers and Consultants shall
comply with all the provisions of this Act and the
Regulations
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THANK YOU!
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