justice research and statistics association annual … · 2015. 10. 9. · justice research and...

JUSTICE RESEARCH AND STATISTICS ASSOCIATION Annual Business Meeting Webinar

October 19, 2011 Washington, DC

MINUTES

CALL TO ORDER AND WELCOME: President Jackie Vandercook called the meeting to order at 2:00 p.m. and asked Secretary/Treasurer Stephen Haas to call the roll of State Representatives. Thirty-eight states participated in the meeting (* indicates a proxy): Alabama (Lynn Childs), Alaska (Alan McKelvie), Arizona (Phillip Stevenson), Arkansas (Ralph Ward), Delaware (Thomas MacLeish), District of Columbia (Mannone Butler), Florida (Susan Burton), Idaho (Janeena Wing), Illinois (Mark Myrent), Indiana (Joshua Ross), Iowa (Paul Stageberg), Kansas (Jan Brasher), Louisiana (Sonya Lars), Maine (Carmen Dorsey), Maryland (Jeffrey Zuback), Minnesota (Danette Buskovick), Missouri (Ronald Beck), Montana (Jimmy Steyee), Nebraska (Mike Overton), Nevada (Bill Sousa*), New Jersey (Jean Petherbridge), New Mexico (Lisa Broidy), New York (Terry Salo), North Carolina (Jim Klopovic*), North Dakota (Judy Volk), Ohio (Lisa Shoaf), Oklahoma (Angie Baker), Oregon (Mike Wilson), Pennsylvania (Lee Ann Labecki), South Carolina (Rob McManus), Tennessee (Jackie Vandercook), Utah (Benjamin Peterson), Vermont (Max Schlueter),Virginia (Jim McDonough), Washington (Thea Mounts), West Virginia (Stephen Haas), Wisconsin (Kristi Waits), Wyoming (Burke Grandjean). Stephen Haas indicated that there was a quorum based on the SACs that had logged into the webinar. The following JRSA Staff were also present: Joan C. Weiss, Executive Director; Stan Orchowsky, Research Director; Sandy Dayton, Director of Finance and Administration; Karen Maline, Director of Member Services, and Nancy Michel, Director of Publications. Jackie Vandercook acknowledged the new SAC Directors and SAC Contacts who had been appointed since the 2010 annual business meeting: Lynn Childs, AL; Lee Britton, CA; Thomas MacLeish, DE; Mannone Butler, DC; Jeffrey Zuback, MD; Ellen Frank, MA; and Lee Ann Labecki, PA. Jackie then discussed the Webinar format and reviewed how SAC directors could participate or ask questions. Approval of 2010 Business Meeting Minutes. Minutes of the 2010 annual business meeting had been sent to SAC directors in advance of the meeting. There were no corrections, and the minutes were approved as written. President Vandercook called on Committee Chairs: Mike Wilson, Research; Mike Overton, Data and Information Sharing; and Thea Mounts, Training, Technical Assistance and Technology. Chairs reported on the conference call meetings they held, committee charges, and tasks accomplished.

[See attached Webinar slides for reports of committees, JRP journal, and staff activities.]

Annual Business Meeting Minutes 2 October 2011

JRP journal Co-editor Rob McManus then reported on the status of the two special-topic issues being planned, one on evidence-based practice and one on community corrections. He also said there had been discussion about expanding the journal to encompass a wider range of submissions. Executive Director Joan Weiss then provided an update on Federal legislation and appropriations, in addition to general updates about organizational activities. Research Director Stan Orchowsky reported on the status of projects. Nominations Committee Chair Rob McManus announced the results of the election of officers; the following candidates were elected: Phil Stevenson, President; Stephen Haas, Vice President; Carmen Dorsey, Secretary/Treasurer; and Lisa Broidy and Lisa Shoaf, Delegates. Jackie asked incoming President Phil Stevenson to make a few remarks. He indicated that he would ask Dave Olson of Loyola University to serve as the Appointed Delegate on the Board of Directors for the 2011-2012 year. Phil also mentioned that the incoming Board would be discussing the organization’s Strategic Plan and future direction. After announcing the winners of the 2011 Hoke Publication Awards, Jackie announced that the annual awards for outstanding SAC publications would be renamed in 2012 in memory of long-time North Carolina SAC Director Doug Yearwood, who had recently passed away.

The minutes were prepared by Joan Weiss. Approved by: ______________________________________________________________________ Stephen Haas, Secretary/Treasurer Date

Annual Business Meeting

Webinar

October 19, 2011

Meeting Materials Available At:

http://www.jrsa.org/2011abm/index.htm

username: sacdirector

password: sac2011

I. Call to Order and Welcome

Roll Call Secretary/Treasurer Stephen Haas takes attendance of State Representatives

Introduction of New SAC Directors

Jackie Vandercook (TN) President

Meeting Materials Available At: http://www.jrsa.org/2011abm/index.htm

username: sacdirector password: sac2011

Introduction of New SAC Directors

Lynn Childs - Alabama

Lee Britton - California

Mannone Butler - District of Columbia

Thomas MacLeish - Delaware

Jeffrey Zuback - Maryland

Ellen Frank - Massachusetts

Tim Hinnant - North Carolina

Lee Ann Labecki - Pennsylvania

Jackie Vandercook (TN)

To vote, participants should “raise hands.”

Jackie Vandercook (TN)

Approval of Minutes of 2010 Annual Business Meeting

2010 -2011 Executive Committee

Jackie Vandercook (TN) President

Phillip Stevenson (AZ) Vice President

Stephen Haas (WV) Secretary/Treasurer

Lisa Broidy (NM) Delegate

Carmen Dorsey (ME) Delegate

Sue Burton (FL) Past President

Bill Clements Appointed Delegate

II. Committee Reports

A. Research Committee

B. Data and Information Sharing Committee

C. Training, Technical Assistance and Technology Committee

D. Nominations Committee

Research Committee

Members: Mike Wilson (OR) – Chair, Angie Baker (OK), Rob McManus (SC), Mark Myrent (IL), Paul Perrone (HI), Max Schlueter (VT), Phillip Stevenson (AZ), Doug Yearwood (NC); Stan Orchowsky (JRSA) Mike Wilson (OR)

Charge: Review the HOKE Publication Award process, including the requirements, judging criteria, and other aspects. Conference Call Dates:

•April 5th •May 12th

Research Committee

Mike Wilson (OR)

1. The statistical/management report category attempts to identify or

describe one or more issues through the presentation of statistical data, rather than address one or more specific research questions.

2. The research/policy analysis report category attempts to address one or more specific research or evaluation questions

We agreed that the category distinctions were unclear and recommended adding definitions for the two award categories:

Research Committee

We reviewed the judging criteria and the points awarded for each section and recommended changing some of the categories and redistributing the points. The recommendations listed above were approved by the Executive Committee and the new judging criteria and process were implemented for the 2011 award.

Mike Wilson (OR)

We recommended that the reviewers would participate in a conference call to discuss the reports and decide on the winning entry. If all the reviewers agreed that none of the entries merited an award, then no award would be given.

Questions?

• If you have questions, send a chat to Karen Maline in your list of participants. • For technical support, send a chat to Toni Raftery in your list of participants.

Data and Information Sharing Committee Members: Mike Overton(NE) – Chair, Sue Burton (FL),Becki Goggins (AL), Jackie Vandercook (TN), Judy Volk (ND), Ralph Ward (AR); Stan Orchowsky (JRSA)

Mike Overton (NE)

Charge: Inform JRSA/SACs about national data sharing initiatives The committee met by phone on May 5, 2011. 1. Some national and regional data sharing efforts may provide opportunities

for operational and research needs to converge; SACs should look at local integration efforts

Data and Information Sharing Committee

i. Data will be standardized, at least to some extent

ii. Data could be available from entities that might not otherwise be able to provide data for a research specific project or request

iii. Leveraging the efforts made to collect the data would make sense in light of serious budget issues

Mike Overton (NE)

2. N-DEx is seen as a primary data opportunity

A. N-DEx (National Data Exchange) is an FBI data sharing initiative, designed for operational data sharing

B. It started with a focus on incident data (similar to an extension of NIBRS data) but has expanded to things such as corrections, jail holds, supervision (probation and parole)

i. The prior efforts of DOJ and BJS to leverage criminal history data while building on NCHIP provides a model to use

ii. Potential research areas should be discussed and identified

iii. Ideally, standard de-identified datasets could be made available which should also help in varied analysis

iv. There would still be a need for a mechanism for researchers to understand or explore variances in the data across jurisdictions (JRSA would be ideal to facilitate that)


C. The committee recommends that JRSA pursue discussions with BJS and the FBI about potential use of the data by researchers

D. This should be seen as an opportunity to build a long-term relationship between data providers, the FBI and researchers

Mike Overton (NE)


Mike Overton (NE)

B. A number of products are available at http://it.ojp.gov/global, including

i. The Global Reference Architecture (GRA) Technical Note RESTful Web Services

ii. Executive Summary for Justice Decision Makers: Privacy, Civil Rights, and Civil Liberties Program Development

iii. 7 Steps to a Privacy, Civil Rights, and Civil Liberties Policy

iv. Policy Review Checklist

3. Global Advisory Committee – Phil Stevenson (AZ) is the JRSA Representative

A. Global Justice and its working groups continue to develop products that address existing and emerging challenges associated with sharing justice information

http://it.ojp.gov/global


Mike Overton (NE)

C. During 2012 Global Justice and its working groups will be addressing issues related to familial DNA searches, cloud computing, social media, and other issues that are related to justice information sharing

Questions?


Training, Technical Assistance and Technology Committee

Charge: Discuss SAC award process and review the technical innovation award entries. Conference Call Dates:

•April 29th •September 26th

Members: Thea Mounts (WA) - Chair, Danette Buskovick (MN), Carmen Dorsey (ME), Stephen Haas (WV), Jimmy Steyee (MT), Janeena Wing (ID); Jim Zepp (JRSA) Thea Mounts (WA)

Training, Technical Assistance and Technology Committee

The committee made two changes to the website judging process:

1. Winners of the website award are not eligible to win again for three years

2. A specific measure for innovation and creativity was added to the criteria

Criteria for judging the technical innovation award remains the same A number of states submitted entries for the technical innovation award

The primary focus this year was on evaluating the judging criteria for the SAC website and technical innovation awards

Thea Mounts (WA)

Questions?


Nominations Committee

Members: Doug Yearwood(NC) – Chair, Sue Burton (FL), Rob McManus(SC); Joan Weiss (JRSA) - With Doug’s passing, Rob served as acting chair.

Rob McManus (SC)

The challenge for 2011: conducting elections in the absence of an in-person Annual Business Meeting of SAC Directors.

The committee met several times by phone and carried out the following tasks: • Solicited interested SAC directors and developed a slate of candidates.

• Developed alternative election procedures to conduct the voting electronically, including allowing write-in candidates and safeguarding anonymity of voters.

Nominations Committee

• Distributed candidate statements of qualifications to members. The elections were conducted prior to the business meeting by email. Election results will be announced later in the meeting The Nominations Committee thanks all the candidates for being willing to serve JRSA.

Rob McManus (SC)

III. Executive Director’s Report

Joan Weiss

Office of Justice Programs Update

All bureaus have confirmed directors except OJJDP

Status of Legislation

A. Appropriations

Senate Appropriations Committee expressed strong support for evidence-based programming and statewide strategic planning. Both the House and Senate Appropriations Committees cut state and local grant programs by 17%.

BJS – House FY’12 bill provides $47 million; Senate provides $45 million, (compared to $60 million in 2011, of which $41 million was for NCVS). Senate provisions: of the $45 million, $36 million is for NCVS redesign and implementation

BJA – The House bill provides $357 million for Byrne JAG, ($431 in FY’11); the Senate provides $395 million, a reduction of 8%; other BJA programs are targeted for larger reductions


Joan Weiss

Status of Legislation (Cont.)

OJJDP –Formula grants are to receive $45 million, compared with $62 million in FY 2011

NIJ - Would receive a reduction from $48 million in 2011 to $41 million in both bills in 2012. Senate bill has $5 million being transferred to NIST for DNA/forensics

B. Death in Custody Reporting Act

Passed the House on September 20, by a vote of 398 to 18. Referred to the Senate Committee on the Judiciary on September 21.

Highlights of Staff Activities (Annual report posted on web site)

ISAR (Infobase of State Activities and Research) - expansion includes SAC capabilities and access to data


Highlights of Staff Activities (Cont.)

SAC Publication Digest + Links to other state agency

publications

Weed and Seed Project ending

Joan Weiss

New project for BJS on vetting methods to incorporate subnational estimates in the National Crime Victimization Survey

Researcher-Practitioner panels for American Society of Criminology Conference in Washington, DC, November 18, 2011

Questions?


IV. Research Report Research Projects: October 1, 2010 – September 30, 2011

• Provided technical assistance to the South Carolina Department of Probation, Parole, and Pardon Services

Criminal History Records Recidivism Database

• Provided the National Opinion Research Center (NORC) with crosswalk information for offense codes found in state criminal history records, and state contacts

Domestic Violence and Sexual Assault (DVSA) Data Resource Center

(www.jrsa.org/dvsa-drc)

• Continued to obtain and post updated information from SAC directors, UCR program managers and Domestic Violence and Sexual Assault Coalition staff

Stan Orchowsky

BJA Center for Program Evaluation and Performance Measurement (www.ojp.usdoj.gov/bja/evaluation)

• Completed new program areas on Offender-based Policing Strategies and Residential Substance Abuse Treatment (RSAT)

IV. Research Report

• 43 SAA director interviews completed; will present results at NCJA Board meeting in October

Improving State Criminal History Records Through Analysis

• Project reports received from Arizona, Connecticut, Delaware, Iowa, New York on case processing of felony offenders

Incident-Based Reporting (IBR) Center Web Site (www.jrsa.org/ibrrc)

• Completed project reports received from New Mexico, New York, Ohio, South Carolina, West Virginia

Stan Orchowsky

Evidence-Based Programs and Practices (new award from BJA)

• Joint project with National Criminal Justice Association (NCJA) • Promote and sustain the use of research and evidence-based practices and programs (EBPs) by State Administering Agencies (SAAs)

IV. Research Report

• Received new crime and expenditure data, performed state allocation calculations, and posted to Web site (www.jrsa.org/jabg)

• Calculated new state allocation amounts for tribes for OJJDP juvenile justice formula awards and posted on Web site (www.jrsa.org/napt)

National Crime Victimization Survey Subnational Estimates Product Vetting

(New award from BJS)

• Assist BJS with obtaining user feedback on methods for developing and disseminating data from state and local crime estimates based on the National Crime Victimization Survey (NCVS) - identify user groups and convene meetings

Stan Orchowsky

Incident-Based Reporting (IBR) Center Web Site (Cont.)

• New awards made to New Mexico and South Carolina SACs

Juvenile Accountability Block Grant (JABG) Technical Support Center & Native American Pass-Through Calculation Web Site

IV. Research Report

National Juvenile Justice Evaluation Center (new award from OJJDP)

• Provide information and technical assistance to states and localities in juvenile justice evaluation and performance measurement

• 955 completed needs assessment surveys of state, local and tribal grantees received

• Project Web site (www.jrsa.org/njjec)

• Planning a series of three Webinars on “Evaluation 101”

Stan Orchowsky

National Crime Victimization Survey Subnational Estimates Product Vetting (Cont.)

• November 1 meeting of other federal agencies that publish state and local estimates based on national survey data

• SAC phone meeting to discuss methods for subnational estimates

IV. Research Report

PCCD Evaluation and Research Support Services

• Reviewed and revised over 1,300 PCCD-developed performance measures and drafted a report detailing the results of the audit.

Utah Youth and Families With Promise (YFP) Program Evaluation

• Completed long-term follow-up data collection; completing analyses and writing final report

Stan Orchowsky

National Juvenile Justice Evaluation Center (Cont.)

• Developed a preconference seminar, poster session, and project display table for the OJJDP national conference in October in National Harbor, Maryland

Parole Revocation Study

• SAC studies received (Maine, New Mexico, Oregon, Utah, and Wyoming) and final report being written

Questions?


V. Finance Report

• JRSA is concerned about the impact of the federal budget. Continuation funding for current grants will allow JRSA to maintain the same level of operations for the remainder of this fiscal year.

• Staff are constantly looking for project opportunities with OJP and outside of OJP to expand our multistate efforts involving SACs. We continue to receive the SJS and conference grant awards from BJS that enable us to provide services and support to the SACs.

Stephen Haas (WV)

• The complete finance report is posted on the JRSA website with other business meeting materials.

• The JRSA budget for FY 2012 (7/1/2011 – 6/30/2012), at almost $3 million, represents the same level of activity as FY 2011.

V. Finance Report

• During the fiscal year, OJP performed a financial monitoring site audit of JRSA and found that our accounting system and records provide sufficient internal controls for accurate financial reporting.

• For the fiscal year that ended on June 30, 2011, JRSA again received an exceptional audit opinion. Copies of the financial audit are available upon request.

Stephen Haas (WV)

• Twenty-two states received travel assistance for SAC staff to attend the 2010 BJS/JRSA national conference in Portland, Maine.

• The Membership Fund, which represents the association's discretionary monies, supports the JRP journal, the SAC reception at the conference, and activities such as pre- and post-conference seminars. For FY 2011, the Membership fund balance increased 19.5% ($69,853).

V. Finance Report

Stephen Haas (WV)

$2,841,107

$1,693,048

$384,099

$348,595

$163,905

$105,761

$56,951

$56,950

$31,800

$3,058,166

$1,886,339

$606,982

$231,486

$173,487

$15,013

$61,129

$59,537

$24,195

$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000

Total Revenue

BJS

CCDO

BJA

NIJ

OJJDP

State Projects

Membership

Project Income

Justice Research and Statistics Association Comparison of Revenue by Source, 2010-2011

FY2010 FY2011

VI. Justice Research and Policy Journal Report

Two issues were published

• Volume 12, No. 2, 2010 – Phillip Stevenson, Arizona SAC Director, and Nancy Rodriguez, Arizona State University, guest-edited a section on juvenile justice for this issue.

• Volume 13, No. 1, 2011 – Three articles were published, with more to follow as they are accepted.

Upcoming issues

• Special Issue on Evidence-Based Practices (EBP) – a mix of policy and practice-relevant thought pieces and original research that address EBP issues across a range of justice system components or operational issues. Guest Editor - Roger Przybylski

Rob McManus Co-Editor

Bill Clements Co-Editor

VI. Justice Research and Policy Journal Report

Upcoming issues (cont’d)

• Special Issue on Community Corrections – articles will focus on innovative and effective practices that foster quality program delivery and result in reductions in offender recidivism. Guest Editor - Stephen Haas

Future Direction

• Greater range of articles

• Increase policy relevance

• Reach broader audience

Rob McManus Co-Editor

Bill Clements Co-Editor

VII. Conferences

A. Meeting on Use of Administrative Records April 26-27, 2012 Baltimore, Maryland

B. BJS/JRSA 2012 National Conference Date and Location to be Announced

VIII. Results of 2011 Election of Officers

President

Phillip Stevenson (AZ)


Vice President

Stephen Haas (WV)


Secretary/Treasurer

Carmen Dorsey (ME)


Delegates

Lisa Broidy (NM)

Lisa Shoaf (OH)

IX. Awards

2011 SAC Publication Award: The Phillip Hoke Award for Excellence in Analysis

• Statistical/Management

• Research/Policy Analysis

2011 Technical Excellence Award

• Web Site

• Technical Innovation

The Phillip Hoke Award for Excellence in Analysis Statistical/Management

Large SAC Category

Colorado Statistical Analysis Center

Crime and Justice in Colorado: 2008-2010

Kerry Cataldo, Kim English, Linda Harrison, Christine Adams, Kevin L. Ford, Germaine Miera, and Diane Pasini-Hill

The Phillip Hoke Award for Excellence in Analysis Statistical/Management

Small SAC Category

Idaho Statistical Analysis Center

2008 Idaho Crime Victimization Survey

Janeena Wing and Misty Kifer

The Phillip Hoke Award for Excellence in Analysis Research/Policy Analysis

Large SAC Category

Illinois Statistical Analysis Center

Examining Illinois Probationer Characteristics and Outcomes

Sharyn Adams, Lindsay Bostwick, and Rebecca Campbell

The Phillip Hoke Award for Excellence in Analysis Research/Policy Analysis

Small SAC Category

Oregon Statistical Analysis Center

Longitudinal Study of the Application of Measure 11 and Mandatory Minimums in Oregon

Michael Wilson, Craig Prins, and Kelly Officer

Technical Excellence Award – Web Site

Illinois Statistical Analysis Center

http://www.icjia.org/public/sac/index.cfm

The JRSA Web Site Award recognizes excellence in utilizing the Web for the dissemination of justice data and research. The contest is judged by members of the JRSA Training, Technical Assistance, and Technology Committee, who review all of the SAC Web sites, nominate a list of finalists, and then vote for the best site based on content, technical quality, and aesthetics.

Web Site

http://www.icjia.org/public/sac/index.cfm

Technical Excellence Award – Technical Innovation

Iowa Statistical Analysis Center

State of Iowa Criminal Justice Information Sharing (CJIS) Initiative

West Virginia Statistical Analysis Center

Toward Enhanced Information and Data Sharing in West Virginia: Implementation of the LS/CMI Offender Assessment System

Wyoming Statistical Analysis Center

WyCST: Wyoming Court Supervised Treatment Information Management System

X. New Business

A. SAC Publication Award

B. Strategic Plan

In Memory of Doug Yearwood

Doug Yearwood 1965 – 2011

Served as the North Carolina SAC Director from 1998 - 2011

Elected to every office on the JRSA Executive Committee

Served as President from 2005 - 2007

X. New Business

A. SAC Publication Award beginning 2012:

Douglas Yearwood National Publication Award

B. Strategic Plan

justice research and statistics association annual … · 2015. 10. 9. · justice research and...

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