just-in-time jit features and umass approaches. jit purpose in an effort to focus the nih review on...
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Just-in-TimeJIT features and UMass approaches
JIT purpose
In an effort to focus the NIH review on the science and to savethe applicant time and effort, NIH defers the submission ofseveral proposal elements for most R-series grants until aftercompletion of the peer review process and prior to award.
Timesaving JIT features
Deferred submission of the following items:
Current Other Support
IACUC approval
IRB approval
Human Subjects Training/certification
When JIT call for information activates
All Principal Investigators with applications receiving a peer review percentile of 20% or less, regardless of the assigned Institute’s pay line will receive a notice requesting the deferred JIT information.
When to submit JIT information NIH first announces the requirement to
submit JIT information on the eRA Commons website accessible by the PI and OGCA.
Note appearance of “JIT” in the “Action” field.
When to submit JIT info (cont.)
With “JIT” splashed up on the PI’s Commons site, it is important to note:
Save the champagne -- funding is not guaranteed at this stage
UMass cannot submit the JIT information until either the PI or OGCA receives an email from an NIH Grants Specialist calling for JIT documentation
When to submit JIT information; timing
Once the Grants Specialist contacts UMass:
NIH expects submission of the JIT information within two weeks of this notice
NIH understands IRB and IACUC review may take longer and allows additional time for the approval process
Contact the NIH grants specialist immediately when JIT splashes on the Commons if IACUC or IRB review is required in order to secure maximum time needed for protocol review process - can take over a month depending on timing of next monthly review.
UMass IACUC & IRB contacts
IACUC (animals) contact:
Hilary [email protected]
IRB (Humans) contact:
Marg Burggren [email protected]
Assembling JIT information:Other SupportCurrent Other Support (OS):
See sample format and follow exactly Provide OS ONLY for “Key personnel” listed in
the proposal. Do not provide for “Other Significant Contributors”
List all federal and non-federal support Be sure to verify that the effort reported on this OS
is current and correct.
Other Support (cont.)
Verify that the effort reported on this OS document is current and correct!!!
(excuse the obnoxiousness, but this is critical to get right,NIH is very fastidious when it comes to effort reporting)
Other Support (cont.)
Information on Other Support assists awarding agency staff in the identification and resolution of potential overlap of support. Overlap, whether scientific, budgetary, or commitment of an individual’s effort greater than 100 percent (i.e., 12 person months), is not permitted.
Other Support (cont.)
Information on active and pending Other Support is required for Key Personnel, excludes consultants and “Other Significant Contributors”. For individuals with no active or pending support, indicate “None.” Neither the application under consideration nor the current PHS award for this project should be listed as Other Support.
If the support is provided under a consortium/subcontract arrangement or is part of a multiproject award, indicate the project number, principal investigator, and source for the overall project, and provide all other information for the subproject only.
Other SupportInstructions for selected items
Project Number: If applicable, include a code or identifier for the project.
Source: Identify the agency, institute, foundation, or other organization that is providing the support.
Major Goals: Provide a brief statement of the overall objectives of the project, subproject, or subcontract.
Dates of Approved/Proposed Project: Indicate the inclusive dates of the project as approved/proposed. For example, in the case of NIH support, provide the dates of the approved/proposed competitive segment. (continued)
Other SupportInstructions for Selected Items
Annual Direct Costs: In the case of an active project, provide the current year’s direct cost budget. For a pending project, provide the proposed direct cost budget for the initial budget period.
Percent Effort/Person Months: For an active project, provide the level of actual effort in person months (even if unsalaried) for the current budget period. Person months should classified as calendar (for calendar year appointments) or academic and summer (for academic appointments. For a pending project, indicate the level of effort in person months as proposed for the initial budget period. In cases where an individual’s appointment is divided into academic and summer segments, indicate the proportion of each devoted to the project.
Overlap: After listing all support, summarize for each individual any potential overlap with the active or pending projects and this application in terms of the science, budget, or an individual’s committed effort.
Assembling JIT information – IACUC Certification
If Vertebrate Animals are involved, provide the
IACUC approval date
Contact:
Hilary Woodcock
Research Compliance Coordinator
577-0387
Assembling JIT information – IRB Certification
If Human Subjects are involved, provide the IRB
approval date.
Contact:
Marg Burggren
Human Subjects Compliance
545-3428
Assembling JIT information – Human Subjects Education
For grants involving Human Subjects, each of the listed keypersonnel involved in human subjects research must completean educational program in the protection of human subjects. OGCA must verify this training has occurred. Proof of trainingare kept on file at the Human Research Protection Office:
Contact:
Marg BurggrenHuman Subjects [email protected]
Submitting JIT information – last step
Upload all JIT information onto the eRA Commons, unless instructed by NIH Grants Specialist to provide hard copy
OGCA reviews the information for compliance and works with the PI to revise the documentation as needed
When JIT documentation is in order, OGCA submits