SWAN Member’s Quarterly Meeting

June 7, 2012

SWAN Director’s Report

Projects completed March 2012 – May 2012

Plans for the next three months IUG Conference Evergreen Conference Heartland consortia merger update PrairieCat migration update

Completed! March- May 2012

Enabled feature for PIN reset via email Acquisitions Two-day Workshop

SWAN Member Services Innovative Trainer on-site, hands on lab

Quick Click pilot: automation of brief records Facilitated by Tony Siciliano & Application

Coordinator Baker & Taylor: Elmwood Pk & Oak Pk Brodart: Oak Lawn

Projects Completed: “Get Smart” Workshops

Continuing education for circulation

Led by circulation staff “mentors”

Panel discussions The dates are listed

in L2 under the tags “get smart” and are open for registration:

http://www.librarylearning.info/tags/?GET+SMART

1. The A Team: At the front desk

2. Mythbusters: Behind the scenes

3. Let's Make a Deal: Customer Service

4. One Step Beyond: How does SWAN do that?

Get Smart SWAN “MythBusters” Video created by

mentors in the Get Smart Program

Behind the scenes at SWAN, delivery

June 6th: Downers June 11th:

Homewood Look on L2 “GET

SMART”

Project Completed: Encore Upgrade

ENCORE 4.1 UPGRADE

COBALT Cleaner 2 columns

instead of 3

“Items available” improved

Project Completed: Encore Upgrade

ENCORE 4.1 UPGRADE

Advanced Search Sets SWAN up for

“consortia enhancements”

Synergy & Instances

Coming Soon: New WebPAC Look!

Coming Soon: New WebPAC Look!

Coming Soon: New WebPAC Look!

SWAN Member Services will solicit feedback from SWAN membership

Running on “staging” area of our Production

Need to explore how barcode & PIN can be saved within browsers

SWAN will create video screencasts that you can use for patrons & staff

Note Above: Staged Test of My Account

Barcode is no longer “masked” allowing browser

forms to save BC# & PIN

Coming Soon: New Ticket System

For Membership: Create & View Existing Tickets for Your Library

FAQs too!

Coming Soon: New Ticket System

Synchronizes with L2

Same as your L2 account password

Will create tickets by email too

help@swanlibraries.net

Coming Soon: New Members Website

Members Website Drupal L2 acct & passw sync

Mock up created by RAILS website consultant Bellcow

Next Steps SWAN staff input Member feedback Migrate content from

MLS website

Coming Soon

Millennium Print Template workshops (R2009B feature) June 13: Acquisitions June 22: Circulation Hands on in Burr Ridge training lab

JUNE 2012: YOUR SWAN STAFF

Setting up SWAN to have its employees Payroll service Insurance Retirement Health benefits Employee manual Policies (holidays,

sick time, etc) Deadline June 30th

SWAN Personnel/Finance Committee Jamie Bukovac Jeannie Dilger-Hill Rich Wolff

IUG 2012 Conference

Sierra 1 library live in March

Millennium Release “Next” (no date yet) “Card expiring soon”

notices “Remember me” for

patrons in OPAC Synergy Encore Reporter Decision Center Text Messaging

SWAN Preparing for the future: Data Clean-up (look for

memos via SWANCom) Meeting with vendors

about text messaging Working with

Innovative for CSDirect access

ILS server research: virtualize, virtualize, virtualize

Other Consortium News

PrairieCat go-live on Sierra set for July 5th

Pinnacle (Plainfield Public Library, Joliet Public Library, Fountaindale Public Library, White Oak Public Library, Shorewood-Troy Public Library, and the Lemont Public Library) set for June 16th

Illinois Heartland Library System (IHLS) has chosen “SHARE” as its name for merged 4 LLSAP

SWAN Password Change

Reminder: use the URL below http://204.120.131.105/director/

End of Executive Director report Look for this presentation here:

http://www.mls.lib.il.us/swan/governance.asp