JULY 22, 2014

SERIES 4, SESSION 6 OF AAPLS –

APPLICANTS & ADMINISTRATORS

PREAWARD LUNCHEON SERIES

Updates on Research Administration System – Data

Collected for Award Management

Updates on Research Administration System

Discuss Research Administration System (RAS)

Provide update on current phaseData Collection – Discuss internal Sponsored Coordination Form

Provide a demo of proposal and award data entry into RAS

Research Administration System (RAS)

Central Repository for Data: From development to submission

Enables Researchers and Staff to access past and current proposals and awards to use when creating new proposals and to generate reports on pre/post award research activities

Proposals will be electronically routed for internal Tufts approvals

Federal applications will be submitted directly to the funding agency

Has ability to connect to other systems of records (Finance and Data Warehouse)

What’s Happening Now

November 2013:

Institutional Proposals and

Award Modules were fully

implemented

April 2014: Reporting

Capability was developed for summary and

detailed reports on pre-award and

award data in Data Warehouse

June 2014:

Initiation of Phase 2 Proposal

Development

Keep Informed

Subscribe to receive the latest updates on http://sites.tufts.edu/ras/

Questions or Comments http://sites.tufts.edu/ras/contact-us/

Data Collection: Internal Sponsored Coordination Form

(ISCF)

Must accompany all applications for sponsored research funding Competing renewals, resubmissions, supplements, transfer-

insPurposes:

Documents the approval of proposed cost sharing Informs the University of any special conditions PI and investigators certify that they are in compliance

with federal and state regulations Attests to collaborative project planning Serves as an agreement between PI and Co-I’s concerning

distribution of funds Ensures that Tufts does not exceed allowable number of

applications

Why is the Internal Sponsored Coordination Form Important?

Some data entered into the ISCF is required to be tracked by the Federal government

Errors in the ISCF can cause delays in creation of accounts

Data entered into ISCF populates new RAS system This means that missing or incorrect data on the ISCF

causes missing or incorrect data in RAS-created reports

Meet the ISCF

Internal Sponsored Coordination Forms(ISCF)

Forms can be found athttp://viceprovost.tufts.edu/researchadmin/forms/ORA required fields on ISCF

-Principal Investigator -Appointment Title-School -Department/DeptID-Proposed Effort -Project Title-Originating Sponsor -Proposal Type-Anticipated Award Type -Activity Type-Work Site -Character of Work-Research Category -Part II: BUDGET

Internal Sponsored Coordination Forms (ISCF)

SPA required fields on ISCF Principal Investigator School and Dept ID Effort Project Title Originating Sponsor and Prime Sponsor Anticipated Award Type Activity Type Program Announcement Investigators over salary cap and multi-account

proposal Indirect Cost Human Subjects, Animal Use, Recombinant DNA

Get to Know the New RAS System

Take Away

RAS – better, more efficient method than current system of manual entry

You can subscribe to RAS updates and submit comments and questions

ISCF fields are designed to meet proposals and awards processing needs

ISCFs are VITAL for data collection

Questions?