july 2013 strategic projects monthly review
TRANSCRIPT
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Strategic Projects Report - July
Content:
Financial Model, MC-LC Cooperation Customization & Term Shift Management
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Financial Model Report July 2013
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Goals of the project
• Filling income gap in MC budgets
• Increasing financial sustainability of organisation
• Ensuring alignment of MoS of MC and LCs
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Milestones of the project
• Presenting project to @PLAD – Done • Creation of WG • WG together creates draft of FM • Testing FM • Chosing the right FM for Poland • Voting FM by National Plenary • Implementation of FM • AAR of the project
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Overall Factors (positive or negative factors that influenced the
performance)
Negative
• Different understanding of project among MC team
Positive
• Good response for the project from National Plenary
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Financial Model in July 2013
Key Achievements:
• Presenting project to LCPs and LCVPF
Key Non-Achievements
• WG application is not created
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Financial Model in August Key strategies for next
month:
• Creating WG
• Adjusting the timeline for the project after Finance Area re-planning
Key challenges for next month:
• Selection of WG members
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Term Shift Mgmt Report July 2013
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Goals of the project
Optimizing timeline of organizational general processes towards external,
internal & network realities to boost ELD long term performance while
maintaining members’ high quality AIESEC experience.
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Milestones of the project • Presentation of the idea during SumCo and gaining trust of
AIESEC in Poland towards possible change
• Data collection and preperations
• ST work
– program results analysis
– current timeline evaluation
– defining and analysis of strategic variables towards ideal timeline creation
– timeline simulation including various perspective (eg. MM, MC, EP)
– defining opportunitties and threats
– defining solutions towards threats
– contrasting current state with proposal – outcome analysis
– decision making
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Milestones of the project • Gathering BOA feedback
• Compendium correction preperation – I + II
• Voting for the change on General Assembly - I
• Presentation of the proposal to the LCPs with gathering topics to work on
• Voting for the change on General Assembly - II
• Providing education towards change management
• Implementation monitoring
I – term shift 13.14
II – term shift 14..15
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Overall Factors
• Timeline of the process – P
• Capitalization on the touchpoints with AIESEC Poland - P
• Preperation of the project manager - P
• Engagement and competencies of Steering Team members – P
• Diversification of LCs’ perspective in creation process – N
P – positive influence
N – negative influence
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Term Shift Mgmt in July 2013
Key Achievements:
• Presentation of the idea during SumCo and gaining trust of AIESEC in Poland towards possible change
• Data collection and running preperations towards culmination point – ST
• ST work and its outcome
Key Non-Achievements
• Lack of project’s timeline introduction to team box ;]
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Term Shift Mgmt in August Key strategies for next
month:
• ST work outcome sum up = preperations for GA
Key challenges for next month:
• LCPs positive feedback and decision making during GA
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MC-LC Cooperation Customization Report
July 2013
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Goals of the project
Designing & providing strategic organizational initiatives connecting MC and LC in a way to:
• enable LCs’ short-term growth
• enable LCs’ capitalization on own potential
• address diversity of LC realities
• maximize on the limited limeline & resources
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Piliars of the project
Coaching Na+onal
Conference Cycle
LC Planning
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Milestones of the Coaching sub-project
• Current state analysis • Desired state envisioning • Coaching strategy creation • Feedback gathering & correction • Coaching application releasment • LC Coaches allocation • LC Coaches announcement • Creation of coaching tools • Coaches education • Coaches and coaching timeline management • Coaching round feedback gathering & evaluation • Coaching strategy improvement
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Overall Factors
• Timeline of the process – N
• Preperation of the project manager - P
• Capitalization on the touchpoints with AIESEC Poland - P
• Engagement of people involved in the project - N
P – positive influence
N – negative influence
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Coaching sub-project in July 2013
Key Achievements:
• Current state analysis
• Desired state envisioning
• Coaching strategy creation
• Coaching application releasment
• LC Coaches allocation
Key Non-Achievements
• Building understanding of coaching strategy – need of second rund of applications
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„MC-LC Cooperation” in August
Key strategies for next month:
• Coaching visits
Key challenges for next month:
• Coaching providers on IC, coaching to be rescheduled
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Milestones of the National Conference Cycle sub-project
• Current state analysis • Desired state envisioning • National Conference Cycle creation • Feedback gathering & correction • Conference Cycle I + application releasment • SumCo preperations & delivery
management • SumCo evaluation • Organizing LCs allocation
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Milestones of the National Conference Cycle sub-project
• Summits preperations & delivery management • Conference Cycle II + application releasment • Summits preperations & delivery management • Summits evaluation • Winco preperations & delivery management • Winco evaluation • MultiTo preperations & delivery management • Multito evaluation • Further platforms preperations & delivery
management • Further platforms evaluation
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Overall Factors
• Timeline of the process – N
• Preperation of the project manager - P
• Engagement of people involved in the project – P
• Capitalization on the touchpoints with AIESEC Poland - P
P – positive influence
N – negative influence
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National Conference Cycle in July 2013
Key Achievements:
• Current state analysis
• Desired state envisioning
• National conference cycle creation & releasment
• SumCo delivery & management
Key Non-Achievements
• Building understanding of AIESEC in Poland towards change
• SumCo evaluation
• Low no of applicants towards Conference Organization = 2nd round
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National Conference Cycle in August
Key strategies for next month:
• Second round of application towards conference organization
• Organizing LCs allocation
• Ensuring Summits preperations
Key challenges for next month:
• Out of office - IC
• Higher priorities in this limited time
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Milestones of the LC Planning sub-project
• Planning 2013 evaluation [MCVP OD, BOA, ST] • Desired state envisioning • Planning process creation • Feedback gathering & correction • Planning process elements delegating • Providing feedback & correction • Planning process consolidation • Planning process educating [NMP] • Planning process implementation monitoring • LC plans gathering • Feedback towards LC plans by MC team • LC plans correction • Final consolidation of LC plans
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Overall Factors
• Timeline of the process – N
• Preperation of the project manager – N
• External perspective – P + N
• Engagement of people involved in the project – P
• Capitalization on the touchpoints with AIESEC Poland - P
P – positive influence
N – negative influence
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LC Planning in July 2013
Key Achievements:
• Planning 2013 evaluation – MCVP OD
– BOA
– ST
Key Non-Achievements
• Desired state envisioning*
• Planning process elements delegating
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Key strategies for next month:
• Desired state envisioning
• Planning process creation
• Feedback gathering & correction
• Planning process elements delegating
Key challenges for next month:
• Out of office - IC
• Higher priorities in this limited time
LC Planning in August