Julie Hannaford, j.hannaford@utoronto.cahttp://homespace.oise.utoronto.ca/~hannafo3/e-ThesesRoundtable.ppt

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General Overview of ChangesThesis and dissertation submission must now

be made electronically

Upload is done via T-SpaceUpload will be publicly available after

convocation

OISE Library no longer requires 2 bound copies

A processing fee continues – this fee is to produce the microfiche version of your thesis and other administrative costs

SGS websiteElectronic submission overview

What is T-Space? University of Toronto’s research repository

OISE’s T-Space Community

Intended to showcase and preserve scholarly works

Support for multiple file formats – now you can upload video/audio/data sets that support your thesis

Provides permanent URLs – no more broken links!

Searchable via Google or other search engines (with priority ranking)Result: more opportunities for your work to be

found, read, and cited

First StepsT-Space requires that your thesis or

dissertation be in PDF formatUse Adobe Acrobat Writer or Acrobat

Professional software/MS Word 2007There is support in the EC if needed

If you have accompanying material, make sure that it is also available electronically – scan images, prepare audio or video files, etc. EC Media Service can provide help with audio/video

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Next Steps There are naming conventions that you

must follow:

Thesis:

Supplementary files:

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http://www.flickr.com/photos/atoach/3978319410

Next StepsObtain all necessary copyright permissions

SGS provides a sample permissions letter

Ensure that your thesis is formatted correctlyOISE Guidelines

Submit to SGS:Written confirmation from your supervisor that

your thesis has been approved in its final formAll copyright permissions you have obtainedSigned and dated Library and Archive Canada

Theses Non-Exclusive LicenseProof of payment of your submission feeIf necessary, a Restricted Release Form

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Additional Info: CopyrightYou need copyright permission if you are using

someone else's work, your own previously published material, or work you have co-authored with another; this includes large direct quotes, tables, figures, images, etc.# of words can vary. OISE guidelines note: 20-25

lines of text (approx. 200 words) Obtain permission from the copyright holder

(who may not be the author)Once you have permission, you must cite the

work appropriately

Additional Info: Copyright

You may be able to locate publishers’ policies re: copyright/permissioning here: SHERPA/RoMEO

Additional links: Canadian Intellectual Property Office

FAQsCanada’s Copyright ActU of T’s Copyright PolicyCopyright FAQ for Instructors

Ready to Upload!Create an account on T-Space here

SGS will be notified via email and will approve your account

Once approved, you will be sent an email to let you know that you can login

Once you are logged in, click on “Start a New Submission”

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Describing Your ContentFill in the fields to describe your thesis or

dissertationImportant: Enter your name as it appears in

ROSI

Describing Your Content, cont’dTo choose a subject code, use this site:

UMI Subject Categories Be as descriptive as possible: the more

keywords you use the more your work can be found by end users when searching via Google, etc.

Select a CC License (Optional)

Grant T-Space License

Now What?SGS will review your submission and let you

know when it has been approvedOnce you have attended convocation, your

thesis will be made publicSearch the collections:

Masters theses: https://tspace.library.utoronto.ca/handle/1807/9947

Doctoral dissertations: https://tspace.library.utoronto.ca/handle/1807/9945

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For the Future…Be aware of copyright issues when you are

seekingpublicationDid you know that when you seek publication, the

copyright release form often signs the rights to your work over to the publisher?

When working with publishers, you can negotiate your copyright so that you have the right to self-archive or otherwise distribute your work; see the SPARC Author Addendum

Protecting your rights as an author allows you greater flexibility with forthcoming publications

Open Access“Open-access (OA) literature is digital, online,

free of charge, and free of most copyright and licensing restrictions” (http://www.earlham.edu/~peters/fos/overview.htm)

Open access increases the availability of your academic work to the research community

Prioritized  indexing of T-Space content by Google and other search engines improves visibility and citation impact – more people will read your work

Granting Councils are increasingly mandating wide dissemination of funded research outputs. CIHR and ERIC now require institutional open access archiving of publications; SSHRC supports open access in principle.

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Interested in Learning More?

Check out some open access links here:http://delicious.com/OISEOpenAccessOpen Access Scholarly Information

Sourcebook (OASIS): http://www.openoasis.org/

Listen to John Willinsky’s recent talk at OISE on open access issues