6/23/2014

1

JTAC Update

Circuit Court

Clerk’s

Conference

June 11, 2014

Indiana Supreme

Court members: Chief Justice Brent Dickson

Justice Robert Rucker

Justice Steven David

Justice Mark Massa

Justice Loretta Rush

6/23/2014

2

INcite

Updates

BMV

Portal

6/23/2014

3

Electronic SR 16s to BMV

2008 – 497,833

2009 – 684,548

2010 – 831,142

2011 – 857,799

2012 – 786,304

2013 – 732,194

Averaging…

15,000

SR-16s each week.

Electronic SR 16s to BMV

Please Review all

Activity Reports

Regularly. Spot

Check SR 16s that are

printed by BMV to be

manually entered by

BMV personnel.

6/23/2014

4

Electronic Citations & Warnings (eCWS)

• 338 Departments

• 3 State Agencies

• 9,218 Officers

• 67 Local Sheriff Departments

• 268 Local Police Departments

eCWS Users

770,243

6/23/2014

5

Year Tickets in

Repository Tickets filed in Odyssey

Tickets filed in other CMS

2007 43,634

2008 771,243 9,424

2009 895,628 82,634 24,135

2010 1,137,302 202,367 112,883

2011 1,185,024 258,792 137,317

2012 1,117,808 294,434 151,893

2013 1,064,764 283,593 166,972

Totals 6,215,403 1,131,244 593,200

Protection Order

Registry

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How POR Works

Courts INcite Portal

State Police

Database NCIC (FBI)

Protection Order Registry

POR / Odyssey Interface

Courts Using the Interface 2011 - 74 2012 - 120 2013 - 175

Transactions Processed 2011 - 123,857 2012 - 246,694 2013 - 486,895

Prior to the interface, these transactions had to be processed in the POR and recorded into Odyssey.

6/23/2014

7

Marriage License e-File

& Online Marriage

License Application

Application was piloted in

April, 2007. By the year’s

end 35 counties were on

board.

Marion and Morgan

counties joined in 2013.

Application was piloted in

April, 2007.

Counties Using ML Clerk e-File

Application was piloted in

April, 2007.

6/23/2014

8

Today:

86 counties use ML and

have issued over 155,000

marriage licenses.

Only four counties do not

use the application.

Counties Using ML Clerk e-File

• Counties save $500 to $800 per record book they don’t have to purchase.

• Clerks do not have to complete and mail Record of Marriage forms to ISDH for data entry.

• ML Clerk e-File application saves ISDH the equivalent of one FTE.

ML Clerk e-File Benefits Counties and ISDH

6/23/2014

9

Three counties

piloted OMLA in

June, 2011.

Now 79 counties

use it.

Counties Using OMLA

• More than 41,000 applications have been initiated online and completed and issued in Clerks’ offices.

• It takes only 6 to 7 minutes to process an online marriage license (compared to 20 minutes or more the “old” way!)

OMLA Makes a Big Difference!

6/23/2014

10

Marriage Records Sent to DCS Nightly

JTAC sends a file to DCS each evening.

Marriage License information is made

available to IV-D Prosecutors via ISETS.

Applicants’ address information should be

up to date.

IV-D Prosecutors can have direct access

to application through INcite

INcite

Risk

Assessment

6/23/2014

11

INcite Risk Assessment Adult (IRAS) Juvenile (IYAS) • Pretrial Diversion

• Community Supervision Screener Detention

• Community Supervision Disposition Screener

• Prison Intake Disposition

• Reentry Residential

• Static Reentry

Used by probation officers, court alcohol and drug staff, problem solving court staff, community corrections officers, Department of Correction personnel, and parole officers.

INcite Risk Assessment • Mandatory for Juvenile assessments as of

October 1, 2010.

• Mandatory for Adult assessments as of January 1, 2011.

As of December 31, 2013: – Used by all 92 counties

– 2,614 Registered Users

– 106,986 JUVENILE assessments completed

– 384,947 ADULT assessments completed

– 491,933 TOTAL ASSESSMENTS

Over 175,000 assessments completed in 2013 alone!

HUNTINGTO

N

6/23/2014

12

Presentence

Investigation

Reports

• Application implemented statewide on January 2, 2012.

• Mandatory for all 92 counties per the Judicial Conference of Indiana.

• By January 2014:• 40,449 Pre-Sentence Investigations• 4,431 Facesheets• 44,880 Total Reports

INcite PSI Application

HUNTINGTON

6/23/2014

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• Application went live July 2,

2012

• Used by courts, clerks and Department of Correction for all 92 counties

• 1,597 registered users

By January 2014: • 68,262 Total Abstracts• 40,687 for DOC

Commitments

INcite Abstract of Judgment Application

HUNTINGTON

Odyssey

Updates

6/23/2014

14

6/23/2014

15

Odyssey Case Management System

• Deployed to 199 courts

• Used in 48 counties

• 54.5% of state’s caseload for new cases

• Criminal e-filing of criminal case data up and running in 6 counties

ODYSSEY Case Management System

6/23/2014

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MARION

Odyssey Deployments to Courts and Clerks

2013 & 2014

MARION

Orange County January 22, 2013

6/23/2014

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MARION

St. Joseph County

Criminal Courts February 4, 2013

MARION

Hancock County April 1, 2013

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MARION

Marion County

14 Civil Courts May 13, 2013

MARION

Nappannee City Court

Elkhart County July 1, 2013

6/23/2014

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MARION

Remaining Porter

County Trial Courts September 9, 2013

MARION

Remaining Allen County Courts

Civil & Small Claims October 14, 2013

6/23/2014

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MARION

Zionsville Town Court

Boone County November 14, 2013

MARION

Franklin County December 9, 2013

6/23/2014

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MARION

Walkerton Town Court

Saint Joseph County February 10, 2014

MARION

Delphi City Court

Carroll County March 10, 2014

6/23/2014

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MARION

Saint Joseph County Civil Courts March 31, 2014

MARION

Marion County Criminal Courts Go-Live: June 6, 2014 Data Conversion Date: June 13-15

6/23/2014

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Marion County Project

C.O.R.E Powered by Dexter (Integration Engine)

Odyssey CMSPrimary users:

Clerk/Court

Criminal History

RepositoryPrimary users: IMPD

IDENTPrimary users: IMPD

LiveScanPrimary users: IMPD,

Sheriff

eNoticePrimary users: Courts

BARSPrimary users: APC

InterAct CAD/RMSPrimary users: IMPD

INPCMSPrimary users:

Prosecutor

PDISPrimary users: Public

Defender

INFORMERPrimary users:

Probation, Community

Correction, Drug Court

OMSPrimary users: Sheriff

(Jails, including APC)

AFISPrimary users: IMPD,

Sheriff

June 2014 June 2014 June 2014

June 2014

June 2014 June 2014

TBD

Currently in Prod Currently in Prod

Currently in Prod

CAD: 2014 Q4

RMS: July 2014

Currently in Prod

Priority Project Developer Status

9 Post Card Notices Paul Completed and Running in PROD

11 E-Ticket Web Service for CORE Dave B. Completed and Available in PROD

2 Check Printing Changes Matt In QA ready for user acceptance testing

5 Health and Hospital Steve In QA ready for user acceptance testing

6 CHRIS Interface Data to CORE Steve In QA ready for user acceptance testing

1 Prosecutor Interface Steve In Progress; QA target ~April 15th

7 CMS to CMS to CORE Steve In Progress; QA target ~April 15th

4 Abstract / Sentencing Order Matt In Progress; QA target ~April 15th

17 Data Warehouse A.J. In Progress

16 DOC#/Gallery# Xref Web Service Matt In Progress

12 Bank Recon Deposits Yan Not Started

10 Document Scanning TBD Need Requirements

13 Batch Garnishment Payments Yan Need Requirements

3 ICOR/QCSR - Odyssey Interface Steve Not Started - deadline is end of September 2014

14 ACH Payments Yan ON HOLD - Tyler might have a partial solution

8 Certified Mail Interface Kokou ON HOLD - Marion does not have file available

6/23/2014

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MARION

Morgan County Courts Go-Live: August, 2014

MARION

Vanderburgh County Courts Go-Live: September, 2014

6/23/2014

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MARION

Fayette County Courts Go-Live: October/November, 2014

MARION

Johnson County Trial Courts Go-Live: December, 2014

6/23/2014

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2013 Deployments:

– 7 Probation Departments

– 2 Drug Court Programs

– 5 Court Alcohol & Drug Programs

– 2 Home Detention Programs

• To Date: 42 Total Deployments:

– 36 Probation Departments

– 10 Court Alcohol & Drug Programs

– 7 Probation Based Home Detention Programs

– 7 Drug Court Programs

– Over 32,000 active cases

SUPERVISION

Deployments

HUNTINGTO

N

Odyssey Tax Intercept Added 16 new participants

• Counties – Allen County – Clark County – Greene County – Hendricks County – Henry County – Knox County – Madison County – Porter County – Posey County – Shelby County – Steuben County

• Cities and Towns – New Haven City – Fishers Town – Franklin City – Knox City – Tipton City

6/23/2014

27

Odyssey Tax Intercept Process Marion County Added in 2013

COUNTIES Cases Matched

for Intercept

# of Cases paid by Offender after

receiving Notice

$ Paid by Offender after receiving

Notice

# of Cases Intercepted

$ Deposited via Intercept

Floyd 728 208 $14,436.85 483 $30,825.44

Harrison 5 1 $175.00 2 $116.07

Monroe 212 64 $9,302.58 108 $7,943.92

Marion 16,000 2,551 $543,382.27 13,290 $1,620,589.62

TOTALS: 16,945 2,824 $567,296.70 13,883 $1,659,475.05

Odyssey Tax Intercept

2013 2014

Total Persons 10079 10325

Total Cases 14055 13656

Number of Cases Paid 2342 2096

Paid by Individual $492,712.78 $348,218.17

Paid to the Court $1,452,041.57 $1,087,368.57 est

• More people intercepted, but less dollars in 2014

• Approximately 25% of the people intercepted in 2013

were also in 2014.

• $100+ Tax Credit last year

6/23/2014

28

New Projects

In

2013 & 2014

Benchbooks

6/23/2014

29

CMS

Search

6/23/2014

30

CMS Search Application

QUEST

Odyssey

INcite CMS Search

6/23/2014

31

Juvenile

Reports

Application

powered by

Juvenile Reports Application

• Collaboration with the Indiana Judicial Center.

• Preliminary Inquiry (PI), Predispositional Report (PDR) and Modification Report (MOD), as well as Juvenile legal history will be created and stored in a central repository and used by probation departments statewide.

• Interface with QUEST CMS is being developed and QUEST data will be imported into INcite nightly.

6/23/2014

32

County Web Page Project

publicaccess.courts.in.gov

6/23/2014

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County Webpage – Activities

County Webpage - Trends

6/23/2014

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County Webpage - Data

eRJO

for

Henry County

publicaccess.courts.in.gov

6/23/2014

35

6/23/2014

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IV-D Warrant/Writ

Registry

Pilot Phase Deployment Timeline

• Johnson County May 13, 2014

• Brown County May 15, 2014

• Monroe County May 15, 2014

• Bartholomew County May 15, 2014

• Morgan County May 15, 2014

6/23/2014

37

IV-D Civil Writ/Warrant Registry

Pilot Counties

• Bartholomew

• Brown

• Johnson

• Hendricks

• Monroe

• Morgan

Application Benefits

• Goal is to have a statewide Database of IV-D Civil Writ/Warrant

• E-Notices Prosecutors of Arrest and Warrant Expiration

• Maintains Bond and Expedition Information

• Accessible 24/7 by law enforcement

• Generates Writ/Warrant Status Reports

6/23/2014

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Protection Order

Registry

2.0

Released in May

2014

Guardianship

Registry Released in May

2014

6/23/2014

42

Pilot Deployment

• May 1, 2014

• Fountain

• Warren

• May 12, 2014

• Hamilton

• Hendricks

• Lawrence

Pilot Counties

• Fountain

• Hamilton

• Hendricks

• Lawrence

• Warren

6/23/2014

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Application Benefits

– Tracks and Maintains Adult and Minor Guardianships

– Provide Public Access to Guardianship Case Information (not deployed yet)

– Alerts Court of Important Case Benchmarks

– Generates Related Court Orders

Home Screen

6/23/2014

44

Civil E-Filing

Civil E-Filing

• Administrative Rule 16 covers Electronic Filing and Electronic Service Pilot Projects

• Lake, Marion and White Counties have approved projects

• Each pilot project uses a different EFSP

• Each pilot project has different e-filing fees

6/23/2014

45

Civil E-Filing

• Ad-hoc committee worked on draft e-filing rules to submit to the Rules Committee

• Draft rules submitted in March

• Appellate Courts deploying Odyssey

• PNCO for a statewide EFM under construction

• PNCO to be released later this year

• Pilot E-Filing in 2015

Statewide EFM

Odyssey (Trial & Appellate)

EFSPs – market-based

CourtView Counties

JTS Counties

Statewide E-Filing Manger

(EFM)

#1

#2

#3

#4

New EFSPs

6/23/2014

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Remote Document Storage for Odyssey Courts

Questions?

Mary.DePrez@Courts.IN.gov