john san souci, shorebased spares management

Military Sealift Fleet Support Military Sealift Fleet Support CommandCommand

Man, Train, Maintain, EquipMan, Train, Maintain, Equip

NAVICP SHORE BASED SPARE PROGRAMNAVICP SHORE BASED SPARE PROGRAM

MSFSC PPE Conference

2 – 4 November

John San Souci

MSFSC N7 ENGINEERING



NAVICP SHORE BASED SPARES PROGRAMNAVICP SHORE BASED SPARES PROGRAM

What is the Shore Based Spares (SBS) Program?

• The storage and management of material assets / equipment spares. Typically consisting of insurance items and long lead-time equipment spares, that are stored in strategic locations shore-side in anticipation of preventative / predictive and situational maintenance requirements. IE.. T-AO Hubs (BARSTOW, CAX, DDYJ-Yokosuka)

• Mainly comprised of DEPOT LEVEL REPAIRABLES (DLRs)




Primarily 7H Cognizant Navy managed items which, based on Primarily 7H Cognizant Navy managed items which, based on unit cost, annual demand, difficulty of repair and other unit cost, annual demand, difficulty of repair and other economic considerations, have been selected by cognizant economic considerations, have been selected by cognizant inventory managers for special inventory control.inventory managers for special inventory control.

What are DLRs ?What are DLRs ?




• Numeric Stocking Objective (NSOs) assigned as minimum qty on-hand

• ALWAYS QTY 1 Minimum Replacement Unit (MRU) stocked unless demand dictates or has been negotiated for higher lever. EX: 8 Spark Plugs per engine and all changed at the same time ; MRU would be 8

• Planned Program Requirement (PPR) assigned to protect NRFI assets from going to disposal (UNFUNDED)

What controls are in place to ensure availability when and where What controls are in place to ensure availability when and where they’re required ?they’re required ?




• Assets are Identified by SBS Allowance Parts Lists for Each vessel. EX: M89SB”UIC”

• Military Sealift Command Unique SBS are Special Material Identification Code (SMIC) Restricted.

– M1 – MSC Unique

– M2 – MSC UNIQUE ABS REQUIRED

How are other DOD components prevented from utilization of MSC How are other DOD components prevented from utilization of MSC UNIQUE Assets?UNIQUE Assets?




Shore Based Spares…..How are they funded?

The Navy Working Capital Fund finances both depot level repair and procurement. Customers will requisition working capital funded DLRs under a two price system. The requisitioner will pay the net price when a Not Ready For Issue (NRFI) carcass is turned-in, or the standard price if no NRFI carcass is returned to the supplysystem.

Example: CONTROL,SERVO,CONTROLLABLE PITCH PROPELLERS NSN: 2010-01-354-0501 STANDARD: $240,280.00NET: $108,553.00DIFFERENCE: $131,727.00




What is the role of the NAVICP ?

Providing supply management policies and methods technical guidance to activities of the Navy and Marine Corps thru:

• Provisioning, cataloging, inventory management, distribution, materials handling, traffic management, transportation, packaging, preservation, receipt, storage, issue, and disposal functions.

• Management of depot level repairable components, warehousing operations,, processing depot level repairables inductions, performing production control services, operating and maintaining mega centers, providing environmental support, and performing equipment management

Who is the MSC SHOREBASED SPARE PROGRAM MANAGER @ NAVICP ?

7H COG - Naval Inventory Control Point - Mechanicsburg (NAVICP-M)

William Hoy [email protected]

COMM 717-605-2428

DSN 430-2428

Funded / works for MSC!!!



CURRENT STATUSOf the one hundred and seventy-four unique, one hundred sixty are either RFI,

inducted into repair action, or DUE-In (under contract for buy) (92%)

• 144 currently in READY FOR ISSUE Condition (83 %)

• 14 NRFI inducted into Repair Action (8%)

• 2 DUE-Ins (under contract for buy) (1%)

• 3 NRFI awaiting repair action, but RFI is greater than 0 (2%)

• 11 assets are being researched to determine cause for shortfall (6%)


NAVICP manages 174 MSC UNIQUE Shore Based Spare NSNs for a total NAVICP manages 174 MSC UNIQUE Shore Based Spare NSNs for a total of 432 assets valued at $42,795,793 of 432 assets valued at $42,795,793




CLASS NSNs MANAGED

T-AE 9

T-AH 38

T-AO 57

T-AOE 23

T-ATF 47

174



What is our role in making this program What is our role in making this program work?work?

FORECAST YOUR REQUIREMENTS to your SPE and LOGISTICS TYPE DESK to liaison with NAVICP to identify the future demand.

Identify your requirements early and well in advance through demand and forecast data which can come from:

• Scheduled Periodic Maintenance Requirements

• Life Cycle change out of the components

• SAMM Maintenance History

• Increase in System Maintenance

• Voyage Repair Requests (VRRs)

• ABS Safenet ….. Regulatory Requirements

• CASREP Trending…. An Increase in System CASREPs is justification..




LTD SCREENS ASSET / ENTERS INTO CMLS

PPE RECEIVES / ORIGINATES REQUIREMENT

SCM PROCESSES INTO FMS

SMALL BUSINESS OFFICE VERIFICATION

SPE / ASPE APPROVAL

N8 CERTIFIES

N10 SOLICITS

N10 CONTRACTOR AWARD

SCM TRACKS AWARD AND DELIVERY

CONDITION REPORT - RETURN TO ORIGINATOR – RESTART PROCESS – OMIT RESOLICITATION AND SBO VERIFICATION

TRANSPORTATION TO / FROM AWARDEE FOR REPAIR

10 STEPS FOR INITIAL ACTION

CURRENT PROCESS FOR SERVICE ORDER REPAIR

15 to 45 DAYS




LTD SCREENS ASSET / ENTERS INTO CMLS

PPE RECEIVES / ORIGINATES REQUIREMENT

SCM PROCESSES INTO FMS / SUBMITS MILSTRIP

ITEM MANAGER RECEIVES / RELEASES / COORDINATES TRANSPORTATION OF ASSET TO

FINAL DESTINATION

5 STEPS –

PROCESS COMPLETE

MILSTRIP ORDERING PROCESS

SUPPO enters into eRMS for return of asset


MILSTRIP STATUS AUTOMATED UPDATE to CMLS

SHIPYARD / ILS CONFIRMS RECEIPT



WORLDWIDE SUPPORT – STRATEGICALLY LOCATED


MILSTRIP STATUS AUTOMATED UPDATE to CMLS

FISC YOKOSUKA

BARSTOW

CHEATHAM Annex

GUAM




CARCASS TURN-IN PROCEDURES

• DLRs turned-in to Supply Department must be identified with its NSN, Part Number and the Turn-in Document Number. Create DD1348-1A turn-in document using the eRMS website. Un-identified or Frustrated DLRs are required to be researched. FEDLOG, Technical Drawings, or other equivalent may be used to identify DLR.

ATAC – Advance Traceability and Control

ATAC program simplifies the retrograde process. It provides traceability or accountability, establishes HUBS for centralized Retrograde Processing and NODES for unconsolidated and Transshipment, ensures TIR reporting to the ICP for all retrograde materiel, reduces carcass tracking follow-ups and reduces delays in movement and processing of retrogrades.

RETURN OF CARCASS for CREDITRETURN OF CARCASS for CREDIT



DLR TURN-Ins eRMSDLR TURN-Ins eRMS

NAVICP SHORE BASED SPARE NAVICP SHORE BASED SPARE PROGRAMPROGRAM



Electronic Retrograde Management System

• Implemented to support Carcass Turn-in process and Carcass Tracking.

• Entry into system initiates ATAC action. Issue Requisition should be utilized to ensure proper traceability and credit for Carcass

• Mandatory for all DLR Transactions (Ordering and Turn-in)

• Technical Assistance For Repairables Processing (TARP) Reps available worldwide for assistance.

• Reach back to TYCOM N41 if questions come up

• Saves MSC shipping costs as this is absorbed by NAVICP

eRMS Website:

• https://mril.navsisa.navy.mil/erms/Login_Banner.asp

NOTE: All Suppo's/JSO's are trained and use eRMS

NAVICP SHORE BASED SPARE NAVICP SHORE BASED SPARE PROGRAMPROGRAM




6 YEAR DEMAND CYCLE6 YEAR DEMAND CYCLE




FISCAL YEAR

Port CPP

Starboard CPP

05 3 3

06 3 2

07 3 3

08 2 2

09 3 4

10 2 3

TOTAL 16 17

25 of 33 over a 6 YEAR CYCLE were PRIORITY 3 or Higher and in advance of the 10 Year OEM Maintenance Cycle……. 78 %. ….

SUCCESS STORYSUCCESS STORY




CASREP for a circuit card was issued. The only existing carcass was sent out for repair to a company near Baltimore, MD for repair for stock. It was later learned that they didn’t have adequate facilities to repair the board and were directed to return the board back to the stock point where is was shipped from - SAN JOAQUIN, CA.

NICP Researched a little further to discover that the OEM is Converteam in Pittsburgh, PA. The MSC team at NAVICP stopped shipment of the board and contacted Converteam and another electronics repair shop near DC.

Converteam said the item was obsolete but could possibly still be repaired overseas, taking about 9 months. The repair shop near DC said they could likely repair it. The MSC team sent a member to Baltimore to pick up the board and will send it to DC as soon as a contract award is made, within the next few days.

MSC program manager at NAVICP also researched and learned there were 2 more carcasses outstanding from earlier this year. MSC expediters were contacted and were able to locate shipping documentation for tracking purposes. NAVICP will repair one carcasses for stock spares upon receipt.

ANOTHER SUCCESS STORYANOTHER SUCCESS STORY




A CASREP was issued for a cargo oil stripping pump. NAVICP had 3 carcasses which were immediately moved in to Warren Pumps to cannibalize and attempt to immediately assemble a single asset .

A week later NAVICP awarded a new buy for a JP-5 stripping pump, ESD May 2010. In late Jan 2010, after learning of the poor condition of the 3 carcasses for the cargo oil stripping pump and approx 6-9 months to repair, MSC team at NAVICP contacted Warren Pumps to see if it was too late to change the configuration of the new JP-5 stripping pump being built. On 4 March 2010, NAVICP amended the new buy contract for the JP-5 pump to be configured as a cargo oil stripping pump and it was shipped out to the vessel on 29 April 2010 to satisfy the CASREP.

ANOTHER SUCCESS STORYANOTHER SUCCESS STORY




• A person, asset, material, or capital which can be used to accomplish a goal.

• the individuals who comprise the workforce of an organization

• Any good that is used in the production of other goods. Factories, many buildings, equipment

Etc…….

Resource:



Advantages

• Reduces total Management, Warehousing, Procurement and Re-procurement costs from cradle to grave. **Already built into net pricing .. CRR

Program incorporates a system of Planning, Procurement, Repairable, Allowancing and Order Fulfillment thru:

• Advanced Planning & Staging functionality

• Streamlined Order Processing – 5 Steps…

• Streamlines Order fulfillment - right part, right time, right place thru proper forecasting

• Total Asset Visibility (WORLDWIDE)

• Responds WELL to CASREPS

• Centrally Stocked and Managed based on AOR and need

• Accomplished with a minimum expenditure of time, start-up costs and effort

END RESULT: Reduces MSFSC WORKLOAD and enables us more efficient utilization of our time and resources…………… THE 10 STEPS to repeat




QUESTIONS?


john san souci, shorebased spares management

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