John A. John A. FergusonFerguson Senior High Senior High

June 1, 2012June 1, 2012

2:00 pm2:00 pm

Graduation 2012

Please do not Please do not send students to send students to

the Activities the Activities Office or the Office or the

Counselors unless Counselors unless they have a pass they have a pass or appointment or appointment

from these offices. from these offices. No excuses No excuses! !

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Cap and Gown distribution will be Cap and Gown distribution will be after school from May 24, 25, 29, after school from May 24, 25, 29, and the 30, in the auditorium. Only and the 30, in the auditorium. Only students who have been cleared for students who have been cleared for graduation and purchased their graduation and purchased their materials will be allowed to pick materials will be allowed to pick them up.them up.

Cap and gown distribution does not Cap and gown distribution does not start till 2:30 pm. Do not let the start till 2:30 pm. Do not let the students out of class early or they students out of class early or they will not be able to pick up their cap will not be able to pick up their cap and gown packet that day.and gown packet that day.

Students who haven’t purchased Students who haven’t purchased their cap and gown must pass by their cap and gown must pass by the Activities Office to get a the Activities Office to get a clearance release letter after May clearance release letter after May 25. They will have to go to Herff 25. They will have to go to Herff Jones and pick it up there.Jones and pick it up there.

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Tickets are required for all guests. Tickets are required for all guests. Children 6 and older must have a ticket. Children 6 and older must have a ticket. Students will receive 4 tickets with their Students will receive 4 tickets with their cap and gown packet. cap and gown packet.

May 31May 31stst two extra tickets will be two extra tickets will be available on a first come first serve available on a first come first serve basis.basis.

Again do not dismiss students early on Again do not dismiss students early on May 31st or they will not receive the May 31st or they will not receive the opportunity to get the extra tickets. opportunity to get the extra tickets. Distribution does not begin until 2:30 Distribution does not begin until 2:30 pm. Students must exit the building pm. Students must exit the building and then line up in the walkway and then line up in the walkway between the driver’s ed lot and the between the driver’s ed lot and the auditorium.auditorium.

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When you arrive to the BankUnited When you arrive to the BankUnited Center at 12:00 p.m., please report Center at 12:00 p.m., please report to the field house to complete your to the field house to complete your assignments.assignments.

Once there, you will follow the Once there, you will follow the Graduation “When You Get to the Graduation “When You Get to the Arena” handout.Arena” handout.

If you are assisting with the line up If you are assisting with the line up of students, you will need to of students, you will need to remain with them until it is time to remain with them until it is time to line up in the Hurricane 100 Room. line up in the Hurricane 100 Room.

Each faculty member will have Each faculty member will have clearly defined roles (please refer clearly defined roles (please refer to the “Faculty Assignment“ to the “Faculty Assignment“ handout.)handout.)

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Parking is available in one of two parking garages; the “Ponce Garage” and the “Pavia Garage.”

Arrive early and allow at least 20 minutes for parking. Coral Gables traffic is unpredictable so please allot enough time to arrive safely.

Because of the strict graduation schedule that day, we cannot delay the start of our ceremony beyond 2:00 p.m. Please don’t be late.

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Line of March Coordinators – these Line of March Coordinators – these faculty are to help line up students faculty are to help line up students within their academies (names will within their academies (names will be bold faced and italicized with the be bold faced and italicized with the LOM #’s in parenthesis)LOM #’s in parenthesis)

Team Leaders – provide help to the Team Leaders – provide help to the LOM CoordinatorsLOM Coordinators

Section Leaders – help with Section Leaders – help with anything their sides needanything their sides need

Info. Table – help with any student Info. Table – help with any student needs (LOM cards, medals)needs (LOM cards, medals)

Floating helper – help where neededFloating helper – help where needed

Check-in table – direct students to Check-in table – direct students to correct side of Field Housecorrect side of Field House

Diploma covers – responsible for Diploma covers – responsible for diploma covers on stage during diploma covers on stage during ceremonyceremony

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If a student has a problem with their cap or gown, please assist them.

Two lines (Black and Silver) will be used again for this year’s processional. The order for the processional is as follows: Principal, dignitaries and stage guests, faculty, then graduates by academy, led

by their top ten percent (in alphabetical order); late additions will march last.

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At 1:45 p.m. all participating At 1:45 p.m. all participating faculty dressed in regalia will faculty dressed in regalia will report to the Hurricane 100 Room report to the Hurricane 100 Room to line up in their “Faculty Line of to line up in their “Faculty Line of March” order.March” order.

Leave your faculty folders Leave your faculty folders backstage in the box provided.backstage in the box provided.

There will be someone to assist you There will be someone to assist you find your place in the faculty line find your place in the faculty line up and guide you to your rows up and guide you to your rows (Shana Wexler – Black and (Shana Wexler – Black and Jacqueline Milera - Silver)Jacqueline Milera - Silver)

At 2:00 p.m. the processional will At 2:00 p.m. the processional will begin. begin.

Each row will be numbered. Please Each row will be numbered. Please make sure you stop at the row of make sure you stop at the row of the number you were given.the number you were given.

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At 2:00 p.m. the processional will At 2:00 p.m. the processional will begin. begin.

There will be two ushers (Shana There will be two ushers (Shana Wexler – Black and Jacqueline Milera - Wexler – Black and Jacqueline Milera - Silver) to assist you to your row. Silver) to assist you to your row. There are exactly 15 student seats. There are exactly 15 student seats. Please listen to your ushers, they Please listen to your ushers, they know what they are doing and will know what they are doing and will prevent any issues. prevent any issues.

There are two lines (Black and Silver) There are two lines (Black and Silver) will be used again for this year’s will be used again for this year’s processional. The order for the processional. The order for the processional is as follows: Principal, processional is as follows: Principal, dignitaries and stage guests, faculty, dignitaries and stage guests, faculty, then graduates by academy, led by then graduates by academy, led by their top ten percent (in alphabetical their top ten percent (in alphabetical order); late additions will march last.order); late additions will march last.

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When the ceremony ends all students and faculty will file out with the last two rows leading the way.

Faculty members will remain at the inside of the aisle until all students have exited the arena. If you are working the diploma distribution, please quietly slip out before the recessional begins.

Faculty will help direct students back to the “Field House” for diploma distribution.

Counselors, Lead Teachers, and assigned faculty members will report to the “Field House” for Diploma Distribution (see map) after they have finished their duties at the arena.

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Instruct students to take off their Instruct students to take off their gowns for collection while walking gowns for collection while walking to the Field House.to the Field House.

Students should line up by the Students should line up by the first letter of their last name. first letter of their last name. Diplomas will be distributed Diplomas will be distributed alphabetically.alphabetically.

In order for students to receive In order for students to receive their diplomas they will need to:their diplomas they will need to:

1. Deposit their gown in 1. Deposit their gown in

the boxes provided. the boxes provided.

2. Show their name written 2. Show their name written

inside their caps. inside their caps.

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Graduation is a CEREMONY not a Graduation is a CEREMONY not a party or pep rally. Please help us party or pep rally. Please help us present it this way to the parents. present it this way to the parents. Our priority is to make this day Our priority is to make this day special for the graduates. It is special for the graduates. It is their ceremony and we are their ceremony and we are working.working.

Please bring your folders with you Please bring your folders with you to the BankUnited Center. The to the BankUnited Center. The folders and ids will be collected folders and ids will be collected and reused next year!and reused next year!

Please DO NOT enter the VIP Please DO NOT enter the VIP (Hurricane 100) room until faculty (Hurricane 100) room until faculty line up time. This area has been line up time. This area has been reserved for dignitaries and stage reserved for dignitaries and stage guests only. guests only.

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Wear comfortable shoes. There is Wear comfortable shoes. There is no seating available, you will be no seating available, you will be standing and walking around for standing and walking around for approximately 2 hours. approximately 2 hours.

Please DO NOT bring any personal Please DO NOT bring any personal belongings as there will be no belongings as there will be no where to secure these items.where to secure these items.

Bring the John A. Ferguson ID Bring the John A. Ferguson ID badge found in your participant badge found in your participant folder with you.folder with you.

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The student information and video The student information and video is found on the school’s website. is found on the school’s website. Please direct anyone with questions Please direct anyone with questions there or to Room 11.there or to Room 11.

Most importantly…Under no Most importantly…Under no circumstance do you let students circumstance do you let students out early from class for cap & gown out early from class for cap & gown pick up or extra ticket distribution. pick up or extra ticket distribution. We appreciate your cooperation in We appreciate your cooperation in order to be fair to all students and order to be fair to all students and have an organized distribution have an organized distribution process.process.

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