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JOB SEEKING SKILLS

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Job Seeking Skills 5. Offer the job to most suitable applicant Job offered on probationary period before long term contract is offered If they decline have a panel of next most suitable applicants 6. Train and develop new employee Internal training and observation – on the job External training courses – off the job What are the Procedures for Employing Staff?

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Page 1: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

JOB SEEKING SKILLS

Page 2: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Procedures for employing staff1.Decide what staff are needed• Due to retirements, expansion, shortage of certain skills• This involves regular manpower planning

2.Prepare a job description and person specification• Details of duties and type of personal characteristics required• This allows applicants to see if they are suitable

3.Advertise the job• This can be internally or through recruitment agency• Externally through radio, newspapers, job exhibitions

4.Examine the applicants for the job1. Test – aptitude etc.2. Screen and shortlist – e.g. pick top 103. Interview these 10

Page 3: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

5. Offer the job to most suitable applicant• Job offered on probationary period before long term contract

is offered• If they decline have a panel of next most suitable applicants

6. Train and develop new employee• Internal training and observation – on the job• External training courses – off the job

What are the Procedures for Employing Staff?

Page 4: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

How do recruitment agencies benefit employers?

1. Reduces H.R. costs. Saves time dealing with applications and short listing.

2. Reduces advertising costs.

3. Can offer highly skilled applicants.

4. Can head-hunt specific person for the employer

Page 5: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Equal Opportunities in the workplace• An employer cannot discriminate against

any applicant or new employee. • Discrimination means one person is

treated less favourably than another or not as well as another.

• Each person has the same chance of getting the job, gaining promotion and to receive the same pay as anybody else.

• Discrimination can occur because of age, gender, marital status, religion etc.

Page 6: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Filling out a job application form1. Fill out a rough copy first – do on Microsoft word to eliminate spelling and grammar mistakes. 2. Follow all instructions carefully3. Watch spelling and grammar.4. Always be honest. 5. Ask someone to proof read it to you6. Keep a copy of your form to help you prepare for interview. 7. Post it as early as possible to show you are keen

Page 7: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Curriculum Vitae (C.V.)• This is a written outline of the applicant’s:• education• work experience to date• achievements• Interests and hobbies• 2 referees• Signed and dated

• 2 pages maximum. • Make sure it is up to date• Check for spelling and grammar• Make sure it is well laid out • Make sure it is consistent with you application form

Page 8: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Referee• A professional person who gives a recommendation of a person’s character and abilities.

• Essential when applying for jobs.

• A former employer, a university professor, a principal, a team manager are e all good sources for references

Page 9: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Preparing for a job interview1. Research the business or potential employer• They will ask questions about their business,

nature of the work they do and their industry. Information on their product/service, target market, competition is vital.

• Having this information shows you’re keen to work for this employer

Page 10: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

2. Plan what means of transport your going to use to get to the interview, how long it will take to get there, when you should leave so as you arrive early. Being late for an interview creates a very bad first impression.

3. Prepare appropriate clothes to create the right impression.

• Wear a professional suit.• Polish your shoes should • hair should be neat and tidy, • don’t go overboard with make-up.

How would you prepare for a job interview?

Page 11: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

4. Organise and participate in a mock interview.• Prepare possible questions and answers you could give to them• Do not learn them off by heart as you may need to adjust them on the day. • Ask someone to ask you the questions to improve your communication skills.

5. Review your CV/application form• This will prepare you for any questions that may

be asked on these items.

How would you prepare for a job interview?

Page 12: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Your conduct during the interview1. Start with a firm handshake and a smile2. Establish and maintain eye contact during the

interview.3. If there is more than 1 interviewer direct your

answer at the person who asks the question but don’t ignore the other interviewers

4. Listen attentively and answer truthfully.5. Communicate positively, clearly and with

confidence.

Page 13: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

5. Sit with both feet on the floor and don’t slouch 6. If asked an unexpected, awkward, difficult

question:• Take your time, think of an appropriate answer• Ask for the question to be repeated if you don’t

understand it7. Thank the interviewer for taking the time to

meet with you

How should you act during the interview?

Page 14: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

Telephone Interviews1. Phone from a landline in a quiet room and have

a pen and paper ready to record any important information

2. Speak slowly, clearly and confidently3. Listen attentively to questions and ask politely to

have them repeated if you don’t understand4. Thank the receiver for his/her time

Page 15: JOB SEEKING SKILLS. Job Seeking Skills Procedures for employing staff 1. Decide what staff are needed Due to retirements, expansion, shortage of certain

Job Seeking Skills

How would evaluate how an interview went?

1. What was the best part of the interview?2. What could be improved upon the next time3. If unsuccessful contact the organisation and

politely ask them for feeddback.