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JISC Collections 13 May 2022 | CASPER | Slide 1 Lessons and Reflections from RepRODUCE JISC CETIS Educational Content SIG - OER meeting

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CASPER Presentation (Liam Earney)Morning Session - RePRODUCEJISC eLearning Programme Meeting - 3.3.09

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JISC Collections 9 April 2023 | CASPER | Slide 1

Lessons and Reflections from RepRODUCEJISC CETIS Educational Content SIG - OER meeting

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JISC Collections 9 April 2023 | CASPER | Slide 2

Lesson and reflections from REPRODUCE

JISC CETIS Educational Content SIG - OER meeting

Liam Earney

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JISC Collections 9 April 2023 | CASPER | Slide 3

About CASPER

Have we learnt any lessons as a result of this?

– Some findings from survey

What are the implications for the OER programme?

Introduction

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JISC Collections 9 April 2023 | CASPER | Slide 4

Aims and Objectives

Square. Circle. Facets by http://snow.ipernity.comhttp://creativecommons.org/licenses/by-nd/2.0/

deed.en_GB

Copyright all rights reserved symbols (white on black and black on white) http://flickr.com/photos/mikeblogs/3020966666/http://creativecommons.org/licenses/by/2.0/deed.en_GB

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JISC Collections 9 April 2023 | CASPER | Slide 5

Was it worth it?

How important an issue was IPR impacting the success of their project?

– 89% of projects found it was somewhat, very or critically important

• 45% said it was critical

How helpful was support received from CASPER?

– 100% found CASPER’s support Very or Critically helpful

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JISC Collections 9 April 2023 | CASPER | Slide 6

What recommendations would you now make to staff dealing with IPR issues?

“try and avoid it from outset “

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JISC Collections 9 April 2023 | CASPER | Slide 7

Lessons Learnt

Wider context

– Balance between legitimate claims of content owners, creators and users

Lessons at the JISC level

– Put in place support infrastructures in advance of projects

Lessons at the cross-institutional level

– Getting buy in from multiple institutions and fulfilment of responsibilities is hard when licensing is involved

Lessons at the institutional level

– Conflicting and contradictory attitudes towards content creation, ownership and dissemination – who’s responsible?

– Are the workflows and infrastructure in place to support use and re-use?

Lessons at the departmental and academic level

– What can and should be made available? For what purposes? How long?

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JISC Collections 9 April 2023 | CASPER | Slide 8

Lessons learnt

Public sector needs to get it’s own house in order

– Only 14% of Reproduce projects found it easy to clear rights from other UK universities

– 100% found it somewhat or very challenging to clear them from other Public sector organisations

– Rights status of content created and hosted by is often unclear – staff have moved, lack of policy, lack of documentation

• Gentleman’s agreements vs formal arrangements

– Generally an absence of clear rights statements especially around non-personal educational use

• Ambivalence and opposition to permission for use and re-use

– Universities will want to be paid to clear up rights issues

– Identifying people with responsibility and ability to grant permissions and make decisions

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JISC Collections 9 April 2023 | CASPER | Slide 9

Lessons learnt

Lack of commonly accepted terminology and narrative

– What do we mean by re-purpose and re-use?

– What do we mean by open?

• BBC

• CETLs

– How do other academics feel about use and re-use of their materials?

And if we don’t how can we explain it to anyone else?

– Explaining to rights owners what projects were doing and how rights owners processed these responses

• ‘I presume this is a joke’

In 62.5% of cases where permission was refused it was due to the type of rights that were being sought

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JISC Collections 9 April 2023 | CASPER | Slide 10

Lessons learnt

Are academic timetables and rights clearance timetables compatible?

– This is a time consuming and as a result costly exercise

– “All this on top of everything else”

How long did RePRODUCE projects spend on rights clearance:

– “About 10 hours”

– “Months of negotiations”

– “10 person weeks including identifying rights holders. This will increase as still chasing copyright”

– “Very hard to say state clearly as this wasn't monitored, from the start, by all the team members.”

– “Only really addressing this issue now”

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JISC Collections 9 April 2023 | CASPER | Slide 11

Lessons Learnt

Is it enough to provide templates without additional support and expertise to adapt them for institutional needs?

– Model rights clearance letters seen as much more helpful than licences

• Are licences too ‘un-friendly’?

• Require some expertise and experience

– Some evidence that other materials provided were under used/ignored

• Either processes already in place

• Lack of engagement/record keeping of rights clearance

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JISC Collections 9 April 2023 | CASPER | Slide 12

Lessons learnt

What advice would they give to JISC?

– Don’t fund the creation of content where use and re-use isn’t allowed

– Develop workflows that map the process an academic would undertake

– Work with institutions to ensure that there is much greater certainty about who can grant what to whom

– Provide more guidance on where to find resources that are in the public domain and don't require rights clearance.

– Develop subject specific copyright tools and consent forms e.g. medicine and healthcare

– Take the burden off projects and handle all IPR for JISC projects

• How many institutions can sustain this activity?

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JISC Collections 9 April 2023 | CASPER | Slide 13

Are there implications for the Open Educational Resources Programme?

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JISC Collections 9 April 2023 | CASPER | Slide 14

Implications for OER Programme?

There has never been a better time to stimulate and support the provision of freely available content

– Financial and economic crisis will mean significant cuts in institutional expenditure on licensed content

Provision of a critical mass of OER is absolutely essential for the widespread embedding of use and re-use

Putting in place the licensing requirements at the start and keeping variation to a minimum will be essential to long term success

Discoverability of those resources will be essential

Risk management and acceptance

Moral rights and acknowledgement of the content creators

Sustainability - how does one develop the communities of users around these resources that will keep them up to date, available and used

Use beyond HE? Schools can’t use Flickr, YouTube etc

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JISC Collections 9 April 2023 | CASPER | Slide 15

Implications for OER Programme?

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JISC Collections 9 April 2023 | CASPER | Slide 16

Thank you

Contact Details

– Liam Earney – [email protected] Tel: 0203 3006 6002

Any Questions?