jennifer deyton senior partner j&j editorial, llc www ... · workflow consultation reporting...

JenniferDeytonSeniorPartnerJ&JEditorial,LLCwww.jjeditorial.com

scholarlypublishingservices

SUPERIORRESULTSWefocusonquickturnaroundwhilemaintainingquality

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SYSTEMSEXPERTISEOurstaffareexpertlytrainedinpublishingsystems

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PERSONALIZED SERVICE Wetailorourservicestomeetourclients’publishingneeds

�INDUSTRY KNOWLEDGE Wehavebroadknowledgeandexperiencewithmultipleindustrypublishingmodels

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INDUSTRY ENGAGEMENT Weareactiveparticipantsinmanypublishingsocieties

� INDUSTRY ENGAGEMENT Weareactiveparticipantsinmanypublishingsocieties

COMMUNICATION Weuseproactivecommunicationwithprojectstakeholders

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Publication Management

TheLifecycleofaManuscript-PrimaryEditorialOfficeRoles,Responsibilities,andPartnerships

Definitions•  EditorialOffice•  EditorialAssistant,ManagingEditor•  ProductionAssistant,ProductionManager•  Copyeditors•  Management•  EditorialBoardMeetings•  AssesstheHealthoftheJournal•  Authors,Editors,PeerReviewers•  ImportantCollaboratorsorPartners

EditorialOffice

CouncilScienceEditors.org

WorkflowConsultationReportingEditorialBoardMeetingsWorkingwiththeProductionEditorDigitalExperienceWorkingwithEditorsandEditorTransitionsWorkingwithAuthorsandReviewersCustomerServiceDeadlineEnforcementPublicationEthicsSubmissionPlatformExpertiseWorkingwithSocietyand/orPublisher

WhatDoesaManagingEditorDo?


»  Managethepeerreviewprocess»  ManageEditorialofficecommunication»  SupportAuthors,Reviewers,andEditors»  CollaboratewithPublisher,Society,Production,

Marketing,andAdvertising»  Performinformationmanagementandmaintenance»  Managestaff»  Updateandmaintainstandardsandpolicies»  Assessthehealthofthejournal»  Managestrategicplanningandgrowth

WhatDoesEditorialAssistantdo?


-Learnstheoverallpeerreviewprocessfromsubmissiontoacceptance.-Learnsthestandardcapacitiesofthepeerreviewsubmissionsystemtoperformthebasictasksassociatedwithmovingmanuscriptsthroughthepeerreviewqueues.-ProvidessupporttoManagingEditor,SeniorManagingEditor,and/orClientManagerthroughqueuemanagementtasks,emailbasedtasks,orspecialprojects.-Assistswithprojectsasneededbytheothermembersoftheeditorialdivision.-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.

What Qualifications Do Editorial Assistants and Managing Editor Have?


Education:minimumBASkills:timeandpeoplemanagement,organization,attentiontodetail,customerservicefocus,strongcommunicationskillsExperience:3-5yearsofexperienceinpeerreviewInterest:disseminationofscholarlyinformationAdaptability:comfortablewithchangeandstayingabreastofindustrystandards

WhatDoesaProductionManagerDo?


-WorksdirectlywiththeProductionServiceCoordinatortodevelopclientteamsandshareemployeeseffectively.-Ensuresthatallemployeesresponsiblefortask(s)ofagivenclientarefullytrainedoncurrentprotocols,appropriatesystems,andbestpractices.-Responsibleformonitoringproductivityandtrackingindividualworkloads-Responsibleforcommunicatingteamneeds-Improvesinternalprocesses,protocols,andbestpracticesfortheirclientgroup.-Collectsandrecordsinstitutionalknowledgeabouteachclient(s)(e.g.,changestopublisherpolicies,procedures,orsystems;keycontactsatpublisher)tosharewithteamasrelevant.-Continuestolearnaboutandutilizeindustry-levelpublishingconcepts.-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.

WhatDoesaProductionAssistantDo?


-Providessupportforteambyperformingspecificproductiontasks-Workstosupportclientbyperformingvarioustasks,e.g.manuscriptprepandproof-Performsprojectsandtasksatthedirectionoftheclientmanagerorseniorproductioneditor-Learnstheproductionprocess-Learnsproductiontasksandtherelevantmanuscripttrackingsystem-Meetsestablishedproductivitygoalsanddeadlines.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.

What Qualifications Do Production Assistants and Production Managers Have?


Education:minimumBASkills:timeandpeoplemanagement,organization,attentiontodetail,customerservicefocus,strongcommunicationskillsExperience:3-5yearsofexperienceinpeerreviewInterest:disseminationofscholarlyinformationAdaptability:comfortablewithchangeandstayingabreastofindustrystandards

WhatDoesaCopyeditorEditorDo?


-Abletothoroughlycopyeditwithoutworkbeingreviewed.-Productiveandefficientincompletingassignments;meetsallestablishedproductivitygoals.-Takesonprojectsasneededbytheothermembersofthedepartment.-Abletoworkautonomouslytofulfillclientneedsanddeadlines.-Meetsestablishedproductivitygoalsanddeadlines.-MayassistClientManager/SCEinwritingprotocolsandtrainingteammembers.-Mayserveasapointofcontactforallprojectstakeholdersrelatedtodailymanagementofprojects/tasks.-Mayhelptomonitorperformanceofassistantcopyeditor(s)workingonthesameproject.-UpholdshighstandardsofprofessionalismandcourtesywhenworkingwithcolleaguesandclientsasoutlinedintheJ&JEmployeeHandbook.Ensurestheworkenvironmentisfreeofnon-work-relateddistractionsandprovidesthesameenvironmentforco-workers.

What Qualifications Do Copyeditors Have?


•  Bachelor’sdegreeinrelevantcourseofstudy.

•  Minimumof6monthsofassistantcopyeditorexperienceorotherrelevantexperience.

•  Proficiencyinatleastoneindustry-widestyleguide,suchasAMAorChicago;experiencewithmorethanonepreferred.

•  Abilitytoprioritizeandmanagemultipletaskswithinatime-driven,deadline-basedenvironment.

•  PassedJ&Jtestofcopyeditingskills.

Information Management and

Maintenance


»  Explorenewtechnologies»  Keepdatabasesupdatedandaccurate»  Reporting»  Maintainrecords(editorialboardterms,CMEapproval)»  Keepabreastofnewstandards,programs,and

initiativesinthefield

Staff Management


»  Hiretherightpeople»  Devotetimetotrain,support,andencouragestaff»  Givestafftherighttrainingandtools»  Givestaffownershipandauthoritytohandletheissues

intheirareaswithoutmicromanaging»  Fosteropenandongoingcommunication»  Regularformalandinformalfeedback

Plan The Editorial Board Meeting


»  Prepareanddistributereportsaheadoftime»  Planrefreshmentsandmeetingspacecarefully(budget

considerations)»  Sendinvitationstoboardmembers»  ContributetoagendawithEditor-in-Chief/Publisher/

Society»  Thankboardmemberspersonallyandaskfor

suggestions.»  Takenotesandenlistvolunteersforspecialprojects.»  Encourageadvocacyonbehalfofthejournal

Assess the Health of the Journal


»  Periodicaudits»  Usage:submissions,acceptance

rates,downloads,circulation»  Alt-metrics»  ImpactFactor»  Societybenefit»  Readerandauthorsurveys:Are

youmeetingtheneedsofyourreadersandcommunity?

»  Turnaroundtimes»  Advertising

Supporting Authors: What to Understand About Them


»  Manuscriptasresearchproduct:Authorswantfindingsdisseminatedasquicklyaspossible

»  Training:Trainedasgraduatestudentsandpostdocswithlittleemphasisonpublicationprocessorstandards

»  Promotionandachievement:Importanceofpublications,appointments,grants,university/hospitalroles,societyinvolvement

»  Competitiveacademicenvironment:Pressuretopublish»  Overcommitted:Littlesparetimetoreviewauthor

guidelines

Supporting Authors: How to Serve Them?


»  Simple,graphical,easytounderstandAuthorGuidelines»  Straightforwardsubmissionprocess»  Fairreview»  Fasttimetofirstdecision»  Explanationforrejection»  Helpfulandfastcommunication»  Authorservicespost-acceptance»  Asktheiropinion:AuthorSurvey

Supporting Editors: The Basics


»  Beresponsive»  Anticipatetheirneeds

»  Knowtheirhabits»  Alwaysprovideeditorswithasolution

Supporting Editors: Editors Lack Expertise in Publishing


»  Managinganeditorialoffice»  Theworkflowinaneditorialoffice»  Skillsneededtoprocessmanuscripts»  Understandingonlinepublication»  Internetsavvyandsophistication»  Marketing,sales,andadvertising»  Financesandbusinessmodelsofjournalpublishing»  Legalissues,copyright,andlicensing

Supporting Editors: What an Editor Expects of a Managing Editor


»  Managementofthepeerreviewprocess»  Effectiveoperationoftheeditorialofficeandstaff»  Knowledgeofkeyissuessuchascopyright,plagiarism,

confidentiality,etc,andstayingabreastofindustrystandards

»  Inputondevelopingjournalpolicy»  Understandingofjournalmetrics»  Reportingneededtomakedecisions»  Absoluteconfidentialityofthepeerreviewprocess»  Aprofessionalpartnerandcolleague

Supporting Editors: Fostering a Positive Relationship


»  Regularconversationsviaphoneorinperson»  Provideimmediateassistanceontheirconcernsandhigh-levelissues

»  Betheirtechsupport»  PlantheEditorialBoardmeetingwiththem»  Followupontheirideas»  Discussethicalissueswitheditors»  Planspecialeventsforeditors:focusgroups,seminars,committeemeetings,reportstotheboard.

Supporting Peer Reviewers: Who Are They?


»  Expertsintheirfieldswithdirectresearch/clinicalexperienceandpublicationsinsubjectmatter

»  Verybusy:multipleandvariedprofessionalobligations»  Volunteers»  Somehaveegos,agendas,

orbiases»  Ultimately,theywantto

contributetotheirprofession,society,community,andscience

Supporting Peer Reviewers: How to Serve Them


»  Educatereviewersonpeerreviewpolicy(confidentiality,professionalism)

»  Givecleardeadlinesandexpectationsforreviews»  Givethempermissiontodecline:Encouragereviewers

todeclineiftheyarebusy(grantdeadlines)ortraveling,andhelpthemrecommendalternatereviewers

»  Expressgratitudetoreviewersandsendacopyofthedecisionletter

»  Yourtopreviewersmaybeyournexteditors.....Setthemupforsuccess!

Important Collaborators and Partners

Publisher,Society,Production,Marketing,Advertising/Sales,Vendors

Publisher


»  Consideryourmission,yourgoals,andthebottomline-yourpublisher'svendorrelationshipsareimportant

»  Encourageaflowofinformationandideastostimulategrowth.Askaboutmarketing,circulation,press.HaveanopenrelationshipwithyourJournalManager,meetregularly

»  Besureyourpublisherhasapolicyforallrolesandresponsibilitiesofthejournalandthattheyareclearlystatedonyoursharedwebsite

Society


»  IfyourjournalisSocietyownedbeawareofallofthesocietypoliciesandgovernances(by-laws)

»  Isthereapublicationscommittee?Howdoesyourjournalinteractwiththissociety?Doesyoursocietyhaveacontractwithapublisherforthejournal?

»  Doesyoursocietyexpectyoutohavesocietyresponsibilitiesinadditiontoyourjournalwork?

Production


»  Meetingpublicationdeadlines»  Settinglineups»  Usingfeedbackfromauthorsoncopyeditingand

proofingtoimproveproductionprocess»  Journaldesign»  Timetopublication

Marketing


»  Contentcuration»  Emailcampaigns,targetedpromotions»  Socialmedia:whatplatformsdoourreadersengage

withmost?»  Timepromotiontospecialeventstoamplifyefforts»  Whatarethegoals?Increasequalitysubmissions,

readers,citations,reputation,etc.

Advertising/Sales


»  Financialcontributiontohealthofjournal»  Transitionfromprinttoonlineadvertising»  Generaldeclineintraditionaladvertisingbudgets»  Advertiserswantvalueaddedproducts:micro-sites,

supplementsponsorship,

Vendors


»  Singletask:Copyediting,graphicsupport»  Process(multipletasks):checkinmanuscripts,article

composition»  Fullservice(multipleprocessesorservices):peerreview

management,post-acceptanceworkflow»  Consider:

»  Qualificationsofvendor»  Cost»  Whatmuchcontrol/inputwillyouhave?»  Whatwillbeyourrelationshipwithvendor?»  Howflexibleisthevendor?

Strategic Partners

•  Publishing-relatedgroups,e.g.,Dryad,CopyrightClearingCenter,Crossref,MSsubmissionssystems,onlinehosts,COPE,JSTOR,colleaguesinpublishing(CSE,SSP,ISMTE,PSP,ALPSP,etc.)

•  VendorslikeJ&JEditorial,Origin,KWF,etc.•  Onlinesubmission•  Newtechnologies


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Questions

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