jean-yves roger european commission dg infso ist programme programme procedures and information...

Jean-Yves ROGER European Commission DG INFSO IST programme

Programme Procedures and InformationProgramme Procedures and InformationProgramme Procedures and InformationProgramme Procedures and Information

Information Society Information Society Technologies (IST)Technologies (IST)Information Society Information Society Technologies (IST)Technologies (IST)


BasicsBasicsBasicsBasics

A flexible and integrated IST programmeA flexible and integrated IST programme – yearly updated WP, regular Callsyearly updated WP, regular Calls– cross-programme actions, clusters, co-ordinationcross-programme actions, clusters, co-ordination

Common procedures in FP5Common procedures in FP5 when appropriate when appropriate– Application Rules, Evaluation manualApplication Rules, Evaluation manual

FP5-wide electronic submissionFP5-wide electronic submission– Protool, digital signature via Certification ServiceProtool, digital signature via Certification Service

Cost simplificationCost simplification– e.g. flat rate overheade.g. flat rate overhead

Take-up fundingTake-up funding– specific categories of eligible costspecific categories of eligible cost

A flexible and integrated IST programmeA flexible and integrated IST programme – yearly updated WP, regular Callsyearly updated WP, regular Calls– cross-programme actions, clusters, co-ordinationcross-programme actions, clusters, co-ordination

Common procedures in FP5Common procedures in FP5 when appropriate when appropriate– Application Rules, Evaluation manualApplication Rules, Evaluation manual

FP5-wide electronic submissionFP5-wide electronic submission– Protool, digital signature via Certification ServiceProtool, digital signature via Certification Service

Cost simplificationCost simplification– e.g. flat rate overheade.g. flat rate overhead

Take-up fundingTake-up funding– specific categories of eligible costspecific categories of eligible cost


FP 5 FP 5 Documentation PrinciplesDocumentation Principles

FP 5 FP 5 Documentation PrinciplesDocumentation Principles

Simplification of information for proposersSimplification of information for proposers

Internal harmonisation across FP5 programmesInternal harmonisation across FP5 programmes(where possible)(where possible)

Modular approachModular approach(allows customised web publishing)(allows customised web publishing)

Simplification of information for proposersSimplification of information for proposers

Internal harmonisation across FP5 programmesInternal harmonisation across FP5 programmes(where possible)(where possible)

Modular approachModular approach(allows customised web publishing)(allows customised web publishing)


Content of Information Content of Information PackagePackage

Content of Information Content of Information PackagePackage

Workprogramme 2000

CALL Text OJ(exp: Feb, Jun, Sep 2000)

CALL Text OJ(exp: Feb, Jun, Sep 2000)

Evaluation ManualGeneral FP 5IST specific Annex

Guide for ProposersGuide for Proposers

Evaluators’ GuidelinesEvaluators’ Guidelines


How to make a proposal Step 1

How to make a proposal Step 1

Check that your idea is covered by the WORK-PROGRAMME Identify the ACTION LINE which covers your idea Check in the ROADMAP in the Work-programme when the action line is

open for call for proposals Check in the Action line description which TYPE OF ACTION is called for. Check in the CALL TEXT that the action line is actually called for, and the

DEADLINE Contact Commission CONTACT Person for action line to check that your

idea really is in the scope of the call Identify consortium Partners using CORDIS or IDEAL-IST Check that the consortium is eligible for the type of action (Guide for

Proposers, PART 1, Section III)

Check that your idea is covered by the WORK-PROGRAMME Identify the ACTION LINE which covers your idea Check in the ROADMAP in the Work-programme when the action line is

open for call for proposals Check in the Action line description which TYPE OF ACTION is called for. Check in the CALL TEXT that the action line is actually called for, and the

DEADLINE Contact Commission CONTACT Person for action line to check that your

idea really is in the scope of the call Identify consortium Partners using CORDIS or IDEAL-IST Check that the consortium is eligible for the type of action (Guide for

Proposers, PART 1, Section III)


Identify the relevant PART 2 of the Guide for Proposers for the type of Identify the relevant PART 2 of the Guide for Proposers for the type of action you submit foraction you submit for

Follow the instructions for PART B & C for the proposals in PART 2Follow the instructions for PART B & C for the proposals in PART 2 Use GUIDELINES FOR EVALUATORS to check your proposal against Use GUIDELINES FOR EVALUATORS to check your proposal against

the Evaluation Criteriathe Evaluation Criteria Download PROTOOL from CORDISDownload PROTOOL from CORDIS Fill in the Proposal submission forms (PART A of Your Proposal) from Fill in the Proposal submission forms (PART A of Your Proposal) from

ProtoolProtool Pack the three parts A, B and C together and SUBMIT the proposal Pack the three parts A, B and C together and SUBMIT the proposal

either Electronically or on Paper (See Guide for Proposers, PART 2 or either Electronically or on Paper (See Guide for Proposers, PART 2 or Protool for instructions)Protool for instructions)

SUBMIT BEFORE DEADLINE

Identify the relevant PART 2 of the Guide for Proposers for the type of Identify the relevant PART 2 of the Guide for Proposers for the type of action you submit foraction you submit for

Follow the instructions for PART B & C for the proposals in PART 2Follow the instructions for PART B & C for the proposals in PART 2 Use GUIDELINES FOR EVALUATORS to check your proposal against Use GUIDELINES FOR EVALUATORS to check your proposal against

the Evaluation Criteriathe Evaluation Criteria Download PROTOOL from CORDISDownload PROTOOL from CORDIS Fill in the Proposal submission forms (PART A of Your Proposal) from Fill in the Proposal submission forms (PART A of Your Proposal) from

ProtoolProtool Pack the three parts A, B and C together and SUBMIT the proposal Pack the three parts A, B and C together and SUBMIT the proposal

either Electronically or on Paper (See Guide for Proposers, PART 2 or either Electronically or on Paper (See Guide for Proposers, PART 2 or Protool for instructions)Protool for instructions)

SUBMIT BEFORE DEADLINE

How to make a proposal How to make a proposal Step 2Step 2

How to make a proposal How to make a proposal Step 2Step 2


IST Guide to ProposersIST Guide to ProposersIST Guide to ProposersIST Guide to Proposers

Guide to Proposers has 2 partsGuide to Proposers has 2 parts::

Part 1Part 1: Common sections: Common sections

1. FP5 - general presentation1. FP5 - general presentation - FP5 common- FP5 common

2. IST programme presentation2. IST programme presentation - IST Programme specific- IST Programme specific

3. Rules of participation3. Rules of participation - FP5 common- FP5 common

* NOTE: Changed from year 99* NOTE: Changed from year 99


IST Guide to Proposers: IST Guide to Proposers: IST Guide to Proposers: IST Guide to Proposers:

ACTION TYPE TITLE PART

RTD, Demonstration, and

combined RTD/Demonstration

projects

Fixed deadline proposals - for RTD 2A

Take-up (assessment, best practice trials)

Fixed deadline proposals - for Take-up Actions 2B

Accompanying Measures,Concerted Actions and Thematic Networks

Fixed deadline proposals - for Support MeasuresOR

2C

Continuous Submission Scheme - for SupportMeasures

2E

FET Open Actions (short and full proposals)

Continuous Submission Scheme - for FET Open 2D

Grants (conferences, seminars,exhibitions and workshops)

Applications for Grants 2F

PART PART 2: Six versions (yes 6!)2: Six versions (yes 6!)PART PART 2: Six versions (yes 6!)2: Six versions (yes 6!)


Who can participateWho can participate Normally (RTD):

- At least 2 EU partners or 1 EU + 1 Associated State Under normal funding conditions/obligations

- EU (+JRC) and associated countries Self financing - conform with Community interests

- Non-associated European and Mediterranean partner countries

- Countries with S&T agreement

- International organisations Self financing - conform with Community interest & substantial added value for

programme - Other countries

Accompanying Measures and most Take-UP:

- One Contractor (EU or Associated State) possible- One Contractor (EU or Associated State) possible

Normally (RTD): - At least 2 EU partners or 1 EU + 1 Associated State

Under normal funding conditions/obligations - EU (+JRC) and associated countries

Self financing - conform with Community interests

- Non-associated European and Mediterranean partner countries

- Countries with S&T agreement

- International organisations Self financing - conform with Community interest & substantial added value for

programme - Other countries

Accompanying Measures and most Take-UP:

- One Contractor (EU or Associated State) possible- One Contractor (EU or Associated State) possible


Associated statesAssociated statesAssociated statesAssociated states

EEA:EEA:Iceland, Liechtenstein, NorwayIceland, Liechtenstein, Norway

EU candidate member states:EU candidate member states:

Bulgaria, Cyprus, Czech Rep, Estonia, Hungary, LatviaBulgaria, Cyprus, Czech Rep, Estonia, Hungary, Latvia

Lithuania, Poland, Romania, Slovakia, SloveniaLithuania, Poland, Romania, Slovakia, Slovenia

Other:Other: IsraelIsrael

Not yet (15.02.2000) ratified:Not yet (15.02.2000) ratified:Switzerland (in force 2001)Switzerland (in force 2001)

EEA:EEA:Iceland, Liechtenstein, NorwayIceland, Liechtenstein, Norway

EU candidate member states:EU candidate member states:

Bulgaria, Cyprus, Czech Rep, Estonia, Hungary, LatviaBulgaria, Cyprus, Czech Rep, Estonia, Hungary, Latvia

Lithuania, Poland, Romania, Slovakia, SloveniaLithuania, Poland, Romania, Slovakia, Slovenia

Other:Other: IsraelIsrael

Not yet (15.02.2000) ratified:Not yet (15.02.2000) ratified:Switzerland (in force 2001)Switzerland (in force 2001)


RTD Proposal: RTD Proposal: Submission FormsSubmission Forms

RTD Proposal: RTD Proposal: Submission FormsSubmission Forms

Three parts:Three parts: A. A. Administrative, budgetary informationAdministrative, budgetary information

– (Forms A0-A4)(Forms A0-A4)

B. B. Scientific/technical contentScientific/technical content– Relates to 1st block evaluation criteriaRelates to 1st block evaluation criteria

– Anonymous.Anonymous.

C. C. EU added value, contribution to community policies, EU added value, contribution to community policies, dissemination, exploitation and managementdissemination, exploitation and management– Relates to the 2 to 5th evaluation blockRelates to the 2 to 5th evaluation block

– Non anonymousNon anonymous

Three parts:Three parts: A. A. Administrative, budgetary informationAdministrative, budgetary information

– (Forms A0-A4)(Forms A0-A4)

B. B. Scientific/technical contentScientific/technical content– Relates to 1st block evaluation criteriaRelates to 1st block evaluation criteria

– Anonymous.Anonymous.

C. C. EU added value, contribution to community policies, EU added value, contribution to community policies, dissemination, exploitation and managementdissemination, exploitation and management– Relates to the 2 to 5th evaluation blockRelates to the 2 to 5th evaluation block

– Non anonymousNon anonymous


SubmissionSubmissionSubmissionSubmission

Preparation of Part A of proposals by coordinator using Preparation of Part A of proposals by coordinator using PROTOOL software tool available on CORDISPROTOOL software tool available on CORDIS– Electronic communication of administrative and financial dataElectronic communication of administrative and financial data

between partners possiblebetween partners possible

THEN Full Proposal (parts A, B and C)THEN Full Proposal (parts A, B and C)– SubmittedSubmitted electronically (digital certificate) OR(digital certificate) OR– Submitted bySubmitted by print out on paper.on paper.– Paper forms from guides allowed, but not recommendedPaper forms from guides allowed, but not recommended

(difficult to use OCR)(difficult to use OCR)

Ensure that the proposal is sent before the deadline!

Preparation of Part A of proposals by coordinator using Preparation of Part A of proposals by coordinator using PROTOOL software tool available on CORDISPROTOOL software tool available on CORDIS– Electronic communication of administrative and financial dataElectronic communication of administrative and financial data

between partners possiblebetween partners possible

THEN Full Proposal (parts A, B and C)THEN Full Proposal (parts A, B and C)– SubmittedSubmitted electronically (digital certificate) OR(digital certificate) OR– Submitted bySubmitted by print out on paper.on paper.– Paper forms from guides allowed, but not recommendedPaper forms from guides allowed, but not recommended

(difficult to use OCR)(difficult to use OCR)

Ensure that the proposal is sent before the deadline!


FP 5 Evaluation manualFP 5 Evaluation manualFP 5 Evaluation manualFP 5 Evaluation manual

Defines General Eligibility and Evaluation Criteria,Defines General Eligibility and Evaluation Criteria,Operating procedures and ReportingOperating procedures and Reporting

Five Blocks of evaluation criteriaFive Blocks of evaluation criteria::

- Scientific/Technological Quality and Innovation- Scientific/Technological Quality and Innovation

- Community added value and contribution to EU policies- Community added value and contribution to EU policies

- Contribution to Community social objectives- Contribution to Community social objectives

- Economic development and S&T prospects- Economic development and S&T prospects

- Resources, Partnership and management- Resources, Partnership and management

Scores on a scale from 0 to 5


IST Annex to Evaluation ManualIST Annex to Evaluation ManualIST Annex to Evaluation ManualIST Annex to Evaluation Manual

Defines the application of the general evaluation rules for the Defines the application of the general evaluation rules for the IST programme.IST programme.

Explains how the general Evaluation criteria will be applied in Explains how the general Evaluation criteria will be applied in the IST context for the different types of actions and adds the IST context for the different types of actions and adds criteria defined in the IST decision.criteria defined in the IST decision.- Appropriate Industrial involvement in industry related projects- Appropriate Industrial involvement in industry related projects

Defines thresholds for specific criteria and relative weighting Defines thresholds for specific criteria and relative weighting of evaluation criteria blocksof evaluation criteria blocks

Defines the application of the general evaluation rules for the Defines the application of the general evaluation rules for the IST programme.IST programme.

Explains how the general Evaluation criteria will be applied in Explains how the general Evaluation criteria will be applied in the IST context for the different types of actions and adds the IST context for the different types of actions and adds criteria defined in the IST decision.criteria defined in the IST decision.- Appropriate Industrial involvement in industry related projects- Appropriate Industrial involvement in industry related projects

Defines thresholds for specific criteria and relative weighting Defines thresholds for specific criteria and relative weighting of evaluation criteria blocksof evaluation criteria blocks


Evaluation in ISTEvaluation in ISTEvaluation in ISTEvaluation in IST

Anonymity for “Scientific & Technological Quality”Anonymity for “Scientific & Technological Quality”(RTD and FET Open only!)(RTD and FET Open only!)

Relevant Questions related to eligibilityRelevant Questions related to eligibility- Within scope of WP and CallWithin scope of WP and Call- Respect of ethical principlesRespect of ethical principles- Appropriate industrial participationAppropriate industrial participation- At least two non-affiliated partnersAt least two non-affiliated partners

from different Member States (or MS + AS)from different Member States (or MS + AS)- Format requirementsFormat requirements

May lead to exclusion from further evaluation

Anonymity for “Scientific & Technological Quality”Anonymity for “Scientific & Technological Quality”(RTD and FET Open only!)(RTD and FET Open only!)

Relevant Questions related to eligibilityRelevant Questions related to eligibility- Within scope of WP and CallWithin scope of WP and Call- Respect of ethical principlesRespect of ethical principles- Appropriate industrial participationAppropriate industrial participation- At least two non-affiliated partnersAt least two non-affiliated partners

from different Member States (or MS + AS)from different Member States (or MS + AS)- Format requirementsFormat requirements

May lead to exclusion from further evaluation


Evaluation in IST Evaluation in IST Example for R&D projectsExample for R&D projects

Evaluation in IST Evaluation in IST Example for R&D projectsExample for R&D projects

Criteria Weight (1) Threshold (2)

Scientific/Technological Qualityand innovation 4 >= 3Community Added Valueand contribution to EU policy 1 >= 2Contribution to Comm. Social objectives 1 -Economic Dev; S&T prospects(range of applications, exploitation, strategic impact, dissemination) 2 >= 3Resources, Partnership, Management 2 >= 2

1) Weight on a scale of 10 (sum 10) 2) Threshold with respect to score 0-5


Evaluation in ISTEvaluation in ISTEvaluation in ISTEvaluation in IST

1. 1. Individual evaluation by at least 3 expertsIndividual evaluation by at least 3 expertsFirst criterion 1 (anonymous for RTD and FET Open), then criteria 2-5First criterion 1 (anonymous for RTD and FET Open), then criteria 2-5

2. 2. Consensus between 3 experts on draft summaryConsensus between 3 experts on draft summaryScores for 5 criteria + commentsScores for 5 criteria + comments

3. 3. Discussion in panel for ranking and overall mark to proposalsDiscussion in panel for ranking and overall mark to proposals

4. 4. Final ranking and recommendationsFinal ranking and recommendationsDecisions documented in Evaluation reportDecisions documented in Evaluation report

1. 1. Individual evaluation by at least 3 expertsIndividual evaluation by at least 3 expertsFirst criterion 1 (anonymous for RTD and FET Open), then criteria 2-5First criterion 1 (anonymous for RTD and FET Open), then criteria 2-5

2. 2. Consensus between 3 experts on draft summaryConsensus between 3 experts on draft summaryScores for 5 criteria + commentsScores for 5 criteria + comments

3. 3. Discussion in panel for ranking and overall mark to proposalsDiscussion in panel for ranking and overall mark to proposals

4. 4. Final ranking and recommendationsFinal ranking and recommendationsDecisions documented in Evaluation reportDecisions documented in Evaluation report


ContractsContractsContractsContracts

Main types of ContractsMain types of Contracts(with “derived” versions (with “derived” versions each):each):

– Shared cost RTD (Research, Demonstration, Combined Shared cost RTD (Research, Demonstration, Combined R&D)R&D)

– Coordination (Concerted Actions, Thematic Networks)Coordination (Concerted Actions, Thematic Networks)

– Accompanying Measures (Take-up)Accompanying Measures (Take-up)

– Fellowships (Marie Curie)Fellowships (Marie Curie)

– SME Awards / Cooperative ResearchSME Awards / Cooperative Research

Main types of ContractsMain types of Contracts(with “derived” versions (with “derived” versions each):each):

– Shared cost RTD (Research, Demonstration, Combined Shared cost RTD (Research, Demonstration, Combined R&D)R&D)

– Coordination (Concerted Actions, Thematic Networks)Coordination (Concerted Actions, Thematic Networks)

– Accompanying Measures (Take-up)Accompanying Measures (Take-up)

– Fellowships (Marie Curie)Fellowships (Marie Curie)

– SME Awards / Cooperative ResearchSME Awards / Cooperative Research


Cost Reimbursement Contract Cost Reimbursement Contract for RTD Projectsfor RTD Projects

Cost Reimbursement Contract Cost Reimbursement Contract for RTD Projectsfor RTD Projects

MAIN NOVELTIES (compared to FP4)MAIN NOVELTIES (compared to FP4)

– Principal and assistant contractorsPrincipal and assistant contractors

– Tasks of the coordinator reinforcedTasks of the coordinator reinforced

– Split of scientific coordination and financial/administrative Split of scientific coordination and financial/administrative

coordination possible in exceptional casescoordination possible in exceptional cases

– Introduction of penaltiesIntroduction of penalties

– Percentage of Community funding specified in a tablePercentage of Community funding specified in a table

– Periodic reports and cost statements cover the same periodPeriodic reports and cost statements cover the same period

– Applicable law - law of competent authorising officerApplicable law - law of competent authorising officer(i.e. Belgian or Luxembourg law)(i.e. Belgian or Luxembourg law)

– Deadline for amendment requestsDeadline for amendment requests

MAIN NOVELTIES (compared to FP4)MAIN NOVELTIES (compared to FP4)

– Principal and assistant contractorsPrincipal and assistant contractors

– Tasks of the coordinator reinforcedTasks of the coordinator reinforced

– Split of scientific coordination and financial/administrative Split of scientific coordination and financial/administrative

coordination possible in exceptional casescoordination possible in exceptional cases

– Introduction of penaltiesIntroduction of penalties

– Percentage of Community funding specified in a tablePercentage of Community funding specified in a table

– Periodic reports and cost statements cover the same periodPeriodic reports and cost statements cover the same period

– Applicable law - law of competent authorising officerApplicable law - law of competent authorising officer(i.e. Belgian or Luxembourg law)(i.e. Belgian or Luxembourg law)

– Deadline for amendment requestsDeadline for amendment requests


PartnershipPartnershipPartnershipPartnership

Coordinator-contractorCoordinator-contractor– signs contract; liaison to Programmesigns contract; liaison to Programme

Principal ContractorPrincipal Contractor– signs contract - jointly and severally liablesigns contract - jointly and severally liable

Assistant Contractor (in R&D + demo)Assistant Contractor (in R&D + demo)– signs contract - restricted liability and rightssigns contract - restricted liability and rights

Member (in Thematic Network, Take-Up only)Member (in Thematic Network, Take-Up only)– signs membership agreement with Coordinator - in networks and Take-up signs membership agreement with Coordinator - in networks and Take-up

measuresmeasures

SubcontractorSubcontractor– Rights to contractor - competitive pricesRights to contractor - competitive prices

Coordinator-contractorCoordinator-contractor– signs contract; liaison to Programmesigns contract; liaison to Programme

Principal ContractorPrincipal Contractor– signs contract - jointly and severally liablesigns contract - jointly and severally liable

Assistant Contractor (in R&D + demo)Assistant Contractor (in R&D + demo)– signs contract - restricted liability and rightssigns contract - restricted liability and rights

Member (in Thematic Network, Take-Up only)Member (in Thematic Network, Take-Up only)– signs membership agreement with Coordinator - in networks and Take-up signs membership agreement with Coordinator - in networks and Take-up

measuresmeasures

SubcontractorSubcontractor– Rights to contractor - competitive pricesRights to contractor - competitive prices


1111 Full cost, actual overheadFull cost, actual overhead (funded at 50 %)(funded at 50 %)

2222Full cost, flat overhead rateFull cost, flat overhead rate (funded at 50 %). (funded at 50 %). Under this model overheads are fixed at 80 % Under this model overheads are fixed at 80 % of the labour cost claimed.of the labour cost claimed.

3333Additional costsAdditional costs (funded at 100 %). This model (funded at 100 %). This model is limited to those organisations whose accounting is limited to those organisations whose accounting system is based on disbursals and not on costs system is based on disbursals and not on costs (universities, governmental organisations, etc.)(universities, governmental organisations, etc.)

Models of Funding - Models of Funding - RTDRTD

Models of Funding - Models of Funding - RTDRTD


Eligible Cost categories RTD/AMEligible Cost categories RTD/AMEligible Cost categories RTD/AMEligible Cost categories RTD/AM

Personnel Personnel Durable equipment Durable equipment ConsumablesConsumables Travel and SubsistenceTravel and Subsistence ComputingComputing SubcontractingSubcontracting IPR protectionIPR protection Other specific costsOther specific costs OverheadsOverheads Coordination costsCoordination costs

Personnel Personnel Durable equipment Durable equipment ConsumablesConsumables Travel and SubsistenceTravel and Subsistence ComputingComputing SubcontractingSubcontracting IPR protectionIPR protection Other specific costsOther specific costs OverheadsOverheads Coordination costsCoordination costs


Models of FundingModels of FundingOther ActionsOther Actions


Accompanying Measures (NOT Take-Up):– All participants calculate overhead as percentage of All participants calculate overhead as percentage of

personnel costs, max. 80%personnel costs, max. 80% Take-Up Actions

– Only certain eligible cost categories allowed for each action. Only certain eligible cost categories allowed for each action. Overhead not allowed. See: Guide for Proposers, Part 2 BOverhead not allowed. See: Guide for Proposers, Part 2 B

Accompanying Measures (NOT Take-Up):– All participants calculate overhead as percentage of All participants calculate overhead as percentage of

personnel costs, max. 80%personnel costs, max. 80% Take-Up Actions

– Only certain eligible cost categories allowed for each action. Only certain eligible cost categories allowed for each action. Overhead not allowed. See: Guide for Proposers, Part 2 BOverhead not allowed. See: Guide for Proposers, Part 2 B

Cost categoriesTake upmeasure

Person-nel

Durableequip-ment

Consu-mables

TravelandSubsis-tence

Compu-ting

Subcon-tracting

IPRprotec-tion

Othercosts

Over-heads

Co-ordination

Assessment 100% 0% 100% 100% 0% 100% 0% 100% 0% 100%

Best Practice 100% 50% 50% 50% *50% 50% 0% 100% 0% 100%

Trials 100% 50% 50% 50% *50% 50% 0% 100% 0% 100%




Concerted Actions/Thematic Networks:

– All participants use Additional Cost Model, i. e. 20% All participants use Additional Cost Model, i. e. 20% Overhead on all costs except subcontracting. Permanent Overhead on all costs except subcontracting. Permanent staff can be used if time records are kept. staff can be used if time records are kept.

– Personnel, – Travel and Subsistence, – Computing, – Subcontracting, – Other specific costs, – Overheads.

Concerted Actions/Thematic Networks:

– All participants use Additional Cost Model, i. e. 20% All participants use Additional Cost Model, i. e. 20% Overhead on all costs except subcontracting. Permanent Overhead on all costs except subcontracting. Permanent staff can be used if time records are kept. staff can be used if time records are kept.

– Personnel, – Travel and Subsistence, – Computing, – Subcontracting, – Other specific costs, – Overheads.


Intellectual Property Rights(IPR)Intellectual Property Rights(IPR)Intellectual Property Rights(IPR)Intellectual Property Rights(IPR)

EU Funding 50% or lessEU Funding 50% or less: :

IPR belongs to the contractorsIPR belongs to the contractors

EU Funding between 50% and 100%:EU Funding between 50% and 100%:

IPR negotiated between Commission and contractorsIPR negotiated between Commission and contractors

EU Funding 100% of total eligible costEU Funding 100% of total eligible cost

IPR belongs to the Commission as general ruleIPR belongs to the Commission as general rule

EU Funding 50% or lessEU Funding 50% or less: :

IPR belongs to the contractorsIPR belongs to the contractors

EU Funding between 50% and 100%:EU Funding between 50% and 100%:

IPR negotiated between Commission and contractorsIPR negotiated between Commission and contractors

EU Funding 100% of total eligible costEU Funding 100% of total eligible cost

IPR belongs to the Commission as general ruleIPR belongs to the Commission as general rule


Financial ViabilityFinancial ViabilityFinancial ViabilityFinancial Viability

Check on legal existence and financial viability of Check on legal existence and financial viability of partnerspartners

will be done by EC before contract signaturewill be done by EC before contract signature

Takes all other participations in FP into accountTakes all other participations in FP into account

Results may lead to reduction of participation or Results may lead to reduction of participation or exclusionexclusion

If reasonable, proper solutions with partners to be foundIf reasonable, proper solutions with partners to be found case by casecase by case

Check on legal existence and financial viability of Check on legal existence and financial viability of partnerspartners

will be done by EC before contract signaturewill be done by EC before contract signature

Takes all other participations in FP into accountTakes all other participations in FP into account

Results may lead to reduction of participation or Results may lead to reduction of participation or exclusionexclusion

If reasonable, proper solutions with partners to be foundIf reasonable, proper solutions with partners to be found case by casecase by case


Planning and OperationsPlanning and OperationsPlanning and OperationsPlanning and Operations

Framework programmeFramework programmeSpecific programmesSpecific programmes

Work programmeWork programmeCall for proposalsCall for proposalsProject SelectionProject SelectionLaunchLaunch

Project operationsProject operations- specification- specification- development- development- prototype evaluation- prototype evaluation

Project reviewsProject reviews- management- management- technology- technology- costs- costs

Framework programmeFramework programmeSpecific programmesSpecific programmes

Work programmeWork programmeCall for proposalsCall for proposalsProject SelectionProject SelectionLaunchLaunch

Project operationsProject operations- specification- specification- development- development- prototype evaluation- prototype evaluation

Project reviewsProject reviews- management- management- technology- technology- costs- costs

IMPLEMENTATIONCYCLE

IMPLEMENTATIONCYCLE

PLANNINGCYCLE

PLANNINGCYCLE


Results of the first callResults of the first callResults of the first callResults of the first call

BudgetBudget for the first call: 800 MEUROS for the first call: 800 MEUROS

OpenedOpened: 19 March 1999 : 19 March 1999 ClosedClosed: 16 June 1999: 16 June 1999

InputInput: 2341 proposals: 2341 proposals

EvaluationEvaluation done by 600 experts done by 600 experts

418 retained for 418 retained for negociationnegociation

BudgetBudget for the first call: 800 MEUROS for the first call: 800 MEUROS

OpenedOpened: 19 March 1999 : 19 March 1999 ClosedClosed: 16 June 1999: 16 June 1999

InputInput: 2341 proposals: 2341 proposals

EvaluationEvaluation done by 600 experts done by 600 experts

418 retained for 418 retained for negociationnegociation


First call – who First call – who participatedparticipated

First call – who First call – who participatedparticipated

University & Research

Centres41%

Small business

22%

Large business

24%

Others13%


Acceptance Rates: OverallAcceptance Rates: OverallAcceptance Rates: OverallAcceptance Rates: Overall

Call 1 Call 2 Call 1+2

Proposals 21.0% 22.0% 21.3%

Funding 17.0% 18.2% 17.3%

Call 1 Call 2 Call 1+2

Proposals 21.0% 22.0% 21.3%

Funding 17.0% 18.2% 17.3%


For further information...For further information...For further information...For further information...

IST helpdeskFax: +32 2 296 83 88E-Mail: [email protected]

IST helpdeskFax: +32 2 296 83 88E-Mail: [email protected]

http://www.cordis.lu/isthttp://www.cordis.lu/ist

Official JournalGuide to Future CallsWork ProgrammeIntroduction for ProposersSpecific Guides for Proposers

Official JournalGuide to Future CallsWork ProgrammeIntroduction for ProposersSpecific Guides for Proposers


Jean-Yves ROGEREuropean Commission

DG INFSO-F4BU-9 0/187

200 Rue de la LoiB-1049 Brussels

Phone: +32.2.2993886Fax: +32.2.2996192E-mail: [email protected]

Jean-Yves ROGEREuropean Commission

DG INFSO-F4BU-9 0/187

200 Rue de la LoiB-1049 Brussels

Phone: +32.2.2993886Fax: +32.2.2996192E-mail: [email protected]

Buenos-AiresBuenos-Aires

June 26th 2000June 26th 2000

Buenos-AiresBuenos-Aires

June 26th 2000June 26th 2000

jean-yves roger european commission dg infso ist programme programme procedures and information...

Documents

integrated ist programme

infso ist programme

fp5 programmes

idealist check

idea check

action line description

proposals check

ist specific annex guide