java republic sap business one success story
DESCRIPTION
SAP Business One Customer Success Story - Jave Republic.TRANSCRIPT
SAP Customer Success Story
Quick Facts
Why SAP Business One
Benefits
Company
Challenges and Opportunities
Objectives“We wanted to make sure that we had a solution that was nearly bullet proof after our experience with our bespoke system and provider in the past.”
David McKernanFounder & OwnerJava Republic
Headquarters: Dublin, IrelandBusiness: Coffee Roasting and DistributionProducts and Services: Coffee ‐ Coffee Beans from Farm to Coffee Bag to Coffee CupTea ‐ Award winning speciality teasChocolate ‐ The Other Bean, real hot chocolateOthers ‐ Coffee Equipment & Barista TrainingWebsite: www.javarepublic.com
Affordable, integrated single application covering all business needsFlexible and scalable technologyEstablished brandReporting capabilityIntuitive user interfaceProcessing speed
Full control of business operationsFull visibility across operationsIncreased efficiency across the businessIntegrated and efficient reporting outputInterlinked business areasSupported substantial growth
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Manufacturing and Distribution
Implementation Partner
Intelligent Information Systems
Inaccurate and untimely management informationLack of visibility across operationsDisparate systems causing inefficiencies due to lack of interlinking
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Integrate production, stock, sales and general ledger for reportingImprove accuracy, efficiency and reliability of stock controlGain full visibility with easily accessible insightful reports
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Java Republic
Managing Growth and Setting New IndustryStandards with SAP Business One
Dublin, Ireland based Java Republic Ltd, specialist coffee roaster and
distributor, was set up in 1999 by David McKernan, a passionate
coffee enthusiast, whom having visited the famous Caffe Roma
back in 1995 on Columbus Avenue in San Francisco became
inspired, developing aspirations to own his own café and roastery
one day.
Since 1999 Java Republic has grown from strength to strength
setting industry standards for ethics in coffee and developing the
world’s first purpose built Carbon Neutral Coffee Roastery in 2008
where you can now enjoy a cup of your favourite handroasted
beans in the adjoining Cafe whilst observing operations in the
coffee roastery.
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OVERVIEW
David McKernan, founder and owner
of Java Republic secured funding for
the company in January 1999 having
left his position within the Campbell
Bewley Company the previous year.
By May of 1999 they had moved in to
their first roastery and in September
they began trading. In their second
year of trading, they became
profitable and over the subsequent six
years they grew from strength to
strength, expanding their product
range and their range of distribution
across the whole of Ireland.
After December 2006, following a
majorly disruptive stock issue, and on
the back of further extensive growth,
David McKernan made the decision
that the whole program of operations
needed to be reviewed and ultimately
changed.
“Prior to SAP Business One we had an off the shelf system which wasn’t up to speed and wasn’t giving us end of month reports.”
David McKernan, Founder and Owner, Java Republic
With further growth anticipated and
after the serious stress and disruption
caused in 2006/early 2007 David was
resolute it was necessary to invest in an
integrated solution that they could rely
upon going forward.
SELECTING THE RIGHT SOLUTION
David set out to find a solution that
would integrate operations across the
business including production, service,
asset management, dispatch and
finance.
Java Republic carried out a
comprehensive analysis across the
business, brought in an external
consultant and reviewed the 5 top
systems. Amongst the bespoke systems
the standardised yet flexible and easily
customisable SAP Business One was
suggested.
Having arranged a meeting with the
leading Gold Partner, Intelligent
Information Systems (IIS), David
developed an immediate rapport and
relationship with Morgan Browne, the
Managing Director.
David and his Managing Director, Grace
O'Shaughnessy, visited a number of IIS
customer reference sites to see SAP
Business One in action and the decision
became an easy and obvious one.
Based on the reputation of IIS and the
SAP Business One brand, the good
word of customers, and the easy
relationship with IIS, they choose to
implement SAP Business One.
“We wanted to make sure that we had a solution that was nearly bullet proof after our experience with our bespoke system and provider in the past.”
David McKernan (Pictured below)
"The fact that the system is fully integrated aided an effective and efficient rollout as key controls were held through the general ledger from a checking point of view. "
Jeffrey Long, Finance Director
SMOOTH AND EASY BLEND
The transition from the old disparate
systems to SAP Business One was
supported and driven by Jeffrey and
Grace who drove the implementation
of the system once selected by David.
It was the commitment of both the IIS
team and David’s key personnel that
ensured a seamless changeover to
Business One across the business.
“I wasn’t involved with the implementation directly. Jeffrey and Grace took over the planning and from my perspective the implementation was flawless”.
David McKernan, Founder and Owner
HARVESTING THE MAJOR BENEFITS
Implementing SAP Business One has
brought Java significant benefits in
terms of stock accuracy and
information output.
The flexible solution met their
requirements and supported them
during their steep growth period,
providing clear visibility, improving
efficiency of operations and ensuring
everything “gelled together”.
Complete management information
can now be readily accessed with the
strong reporting capabilities of the
system and the screen layouts,
processing speed and intuitive user
interfaces have been well received
across the organisation.
Since the implementation Java have
continued to expand their product
range which now encompasses a wide
selection of specialty real leaf teas and
hot chocolate! The company also
provides various different services and
products outside of the consumables
including a range of coffee machines
and equipment and Barista training
which all support their core focus, ‐
producing the highest quality and best
flavoured coffee possible, sharing
their passion!
Operations have become more complex
since the initial implementation of SAP
Business One but the solution has
provided the ideal steady, flexible and
scalable platform, powering business
development and allowing Java to take
their business to the next level.
“The implementation cost the business at the time but we believed that long term it was going to work for us and here we are!”
THE FUTURE
Java are planning to take SAP Business
One even further with Intelligent
Essentials allowing them to get even
more from their solution.
David is also waiting in eager anticipation
for full interactive functionality from the
SAP Business One iPhone & iPad App.
“Sales employees need to able to access and update live data whatever their location. Following trends, watching sales orders and staying up to speed with where their customers are at is essential.”
With further innovative plans and
aspirations for the business, David
remains safe in the knowledge that they
will be supported and made possible by
SAP Business One and IIS allowing them
to do what they do best, even better!
Email: [email protected] Call: IRL: +353 (0) 12860200 UK: +44 (0) 8456025804
NL: +31 (0) 268 200 261
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"The previous system was not integrated in terms of production, stock, sales and the general ledger for reporting purposes.
The fact that the system is fully integrated aided an effective and efficient rollout as key controls were held through the general ledger from a checking point of view.
One key learning from Java Republic’s point of view is that in hindsight there was nothing more important than the scoping document, whether bringing functionality from the old system or looking to add functionality with the new system."
Jeffrey Long, Finance Director