jack london sailing school & club presentation

8/12/2019 Jack London Sailing School & Club presentation

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Jack London Sailing Club &

Sailing Schoolwith


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To partner withOakland Parks andRecreation to createa not for profit sailing

center in Oakland forthe benefit of bayarea residents whocould not otherwiseafford to partake inthe sport of sailing.

Project Goal


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ObjectivesBring new people into the sportDevelop a sense of communityCreate awareness of Oaklandsmaritime rootsCreate opportunity to developseamanship skills


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In ScopeDevelop project plan: Charter, Stake Holder analysis, Communication plan,Responsibility Matrix, Risk Register, Cost AnalysisSet up non profit corporation:

Charter,Bank account,Board of directors,Web presence

Develop acquisition strategy:Boats, marina venue, headquarters, instructors.

Develop funding plan:

Developing financial planMembership dues, Volunteering, School groupsTraining staffLicensing & Permits InsuranceBuild awareness

SCOPE


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Out of Scope Developing sail training manual (use ASA manuals)Construction of dock or marina facilitiesOther water based activities, e.g. kayaking

Limited to one location (building)Buying the boats (charitable donations)

Out of Scope


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Cant raise enough funds from: Private and public DonationsCity grantsClub dues/members fees

Delay in getting permits from or for:City waterfront commissionParks dept., building permits

Cant get Staffing Volunteers

Background checksFind ASA certified instructor, US coast guard captains

Safety of Students and staffDrowning, accidents, weather related

Risks & Challenges


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Securing locale long termBoat house, Marina slips,Rental agreement

Getting approval to create 503 (c)Attorneys

Insurance requirementPersonnelBoats

Risk & Challenges


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Risk Register# Risk Identified Probability Impact Total Risk Risk Response

1 Cant get Private and public Donations 2 3 6 Mitigate: more fundraising activities

2 Can't get city grants 1 3 3 Mitigate: more fundraising activities

3 Can't get enough funds from club dues/membersfees 2 3 6 Mitigate: more fundraising activities

4 Cant get Volunteer Staffing 2 2 4 Avoid: promotions and offer benefits

5 Cant find sailing instructor, US coast guardcaptains 1 3 3 Avoid: look for one well in advance

6 Cant secure location long term 2 3 6 Avoid: have more options

7 Cant get boat donated 2 2 4 Mitigate: more fundraising activities

8 Delay in getting permits from city waterfrontcommission 2 2 4 Accept

9 Delay in parks dept., building permits 1 3 3 Accept10 delay in rental agreement 1 3 3 Accept

11 delay in getting approval to create 503 (c) 1 2 2 Accept

12 meeting Insurance requirement 1 2 2 Avoid: make sure we meet insurancerequirement

13 Safety of Students and staff 2 3 6 Mitigate: safety measures

14 Drowning, accidents, weather related 1 3 3 Mitigate: safety measures and instructions


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Probability Rating 1 = Low risk or less than 25% 2 = Medium risk or between 26 & 74% 3= High risk or > 75%

Impact Rating 1 = Low impact or less than 25% cost or schedule risk 2 = Medium Impact or between 26 & 49% cost or schedule

risk

3= High risk or > 50% cost or scheduleFormula: Total Risk = (PR) x (IR)

Range: 1 thru 98 and 9 unacceptable high risk

Risk Register


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NovemberBuild awarenessDevelop funding strategyReview locale optionsStart permitting process

DecemberRecruit volunteers

Create Board of directorsWhere to find volunteers?

Colleges, high schools, yacht clubsCreate 503 c

Retain attorneySet up bank account

Schedule


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JanuaryReview boat donationsSecure locationStatus update on permits, insurance 503 c

February

Furnish HQBring boats to marina an refurbish themTrain sailing staffGet affiliation with ASA or US Sailing

Schedule


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MarchBuild web siteMake sure all legal requirements in place

Permits, insurance

AprilMove into HQPrepare for launchLaunch party

Schedule


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Work Packages and Activities

BuildAwareness

Print Flyers

Social MediaMarketing

Local Printads

Present atlocal social

clubs

BuildWebsite

Fund Raising

CreateFunding Plan

Meet withDonors

Meet withCity

PlanFundraising

event

rent venues

Have the

event

EstablishLocation

ReviewLocaleoptions

securelocation

Sign rentalagreements

move intoHQ

Legal

Create 503cCorporation

Register Notfor Profit Co.

Get Permits

Create BOD

GetInsurance

Staffing

Hire Staff

RecruitVolunteers

Train Staff

Get the BoatDonated

Meet withDonors

Procure Boat

Launch Schooland Club


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Schedule Time Line


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Critical Path

Start Tue 12-Nov-13

Finish Mon 07-Apr-14

December2013

January February March April

Total Duration: 21 Weeks

(147 Days)


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Thank You

jack london sailing school & club presentation

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