IVAN G. SMITH ELEMENTARY SCHOOL

M a y 3 , 2 0 1 8

Communi ty Forum

SITE PLANAGENDA

1 . I N T R O D U C T I O N

S t e v e B a r t h a D a n v e r s T o w n M a n a g e r

2 . M S B A O VE R VI E W

J o e D e S a n t i s P M A C o n s u l t a n t s

3 . P R O J E C T P R O G R E S S

C h a r l i e H a y T a p p e A r c h i t e c t s

• E x i s t i n g C o n d i t i o n s E v a l u a t i o n• S i t e A n a l y s i s• E d u c a t i o n a l P l a n n i n g a n d V i s i o n i n g

4 . P R E L I M I N A R Y O P T I O N S (P D P )

5 . C U R R E N T O P T I O N S (P S R )

6 . C U R R E N T a n d U P C O M I N G P R O C E S S

7 . Q U E S T I O N S / C O M M E N T S

2. MSBA OVERVIEW

Town Reimbursement:

Working with the MSBA - Reimbursement

The MSBA provides reimbursement on eligible project costs based on each individual City/Town’s reimbursement rate.

Per the MSBA: Reimbursement rates for MSBA approved, eligible school construction and renovation projects are calculated pursuant to a formula that is established in Ma. General Law, Chapter 70B section 10 (M.G.L. c. 70B § 10)

Base Rate (31% for all districts) + Three Socioeconomic Factors (see next slide) + Incentive Points (0 % –18%) (TBD) ____________________________________= MSBA Reimbursement Rate

Base Rate = 31% Income Factor = 6.32% Property Wealth Factor = 13.26% ______________Total = 50.58%

Note that this does not include incentive points, as these have not yet been determined.

Working with the MSBA - Reimbursement

The Town of Danvers’ current reimbursement rate is 50.58%.

Working with the MSBA -Cost Caps

(a) Any costs for an Approved Project in excess of the Total Facilities Grant.

(b) Financing costs.

(c) All costs associated with credit rating services, legal services related to the issuance of any indebtedness, and financial consulting services.

(d) The cost of legal services.

(e) The provision of any direct or indirect municipal services.

(f) Any funds expended by the Eligible Applicant prior to the execution of a PFA.

(g) All costs associated with site acquisition.

(h) Unsupported or inadequately supported project costs, as determined by the Authority.

(i) Maintenance or service contracts and warranties.

(j) Duplicate costs or costs unrelated to the project.

(k) The lease, purchase or rental of storage space, storage facilities, storage trailers, or storage containers.

(l) Costs that are normal operating and maintenance costs of the school district

(n) Penalties processing fees catalogue fees sales tax memberships

such fees.

(p) Athletic equipment

(q) All costs associated with the purchase, lease, improvement, or maintenance of modular units.

(r) All costs associated with the swing spaces used for the housing of students.

(s) All costs associated with the transportation of students.

(t) All costs associated with the purchase, lease or use of any vehicle,

(u) The costs of any supplies related to the Assisted Facility.

(v) All costs associated with the demolition of buildings, unless such costs are deemed by the Authority in writing prior to said demolition, to be the most cost effective option.

(w) All costs associated with utilities.

(x) All costs associated with cell phone purchase or service.

(y) Dedication, ceremonial or celebratory costs.

(z) The Authority reserves it right to disallow any costs associated with any change order that deviates from the scope of the project, as determined by the Authority pursuant to the Project Scope and Budget Agreement.

(aa) Any costs determined by the Authority to be ineligible pursuant

Working with the MSBA - Status Overview

Module 1: Eligibility Period (Complete)– Danvers submitted Statement of Interest (SOI) to MSBA

in March 2015. – SOI outlines building deficiencies and impact to

students.– Danvers invited to Eligibility Period in March 2016.– Danvers invited to Feasibility Study by MSBA in

November 2016

Module 2: Forming the Project Team (Complete)– OPM Selection: Complete (June 2017)– Designer Selection: Complete (November 2017)

Oct. 2018- Submit SD

to MSBA(10/16/18)

- Detailed Design Phase Begins

June 2018- Submit PSR to MSBA

(6/6/18)- Schematic Design

Phase Begins

Nov. 2017Feasibility

Study Begins

(11/3/17)

Today

Schematic Design Phase

Feb. 2019Submit

DD/DESE Package to

MSBA(2/28/19)

2017

Feb. 2018Submit PDP

to MSBA(2/16/18)

Jan. 2020Construction

PhaseBegins

(1/8/20)

2018

June 2021- Building Substantially Complete

(6/2/21)- Move-in over Summer

- Site/Demo Work Begins

Construction Phase

20192017 2019 2021

Oct-Dec 2019- 100% CDs Complete

(10/31/19)- Bidding Complete

(12/19/19)

2018

Feasibility Study(PDP & PSR)

Detailed Design (DDs & CDs),Bidding, and Early Work Phases

July 2019- Submit 60% CDs & Early Site Package

to MSBA(7/26/19)

- Begin Bidding Early Work

Sept. 2019- Early Work Begins - Submit 90% CDs &

Early Packages to MSBA

(9/16/19)

2020

Note: May require final spring plantings to be completed in March through April 2022.

Schedule as of 4/24/2018

Sept. 2021New School

Opens

3. PROJECT PROGRESS – Exist ing Conditions

3a. EX IST ING BUILD ING CONDIT IONS EVALUAT ION

3b. EX IST ING S I TE CONDIT IONS ANALYS IS

3b. EX IST ING S I TE CONDIT IONS ANALYS IS

3d. EX IST ING S I TE CONDIT IONS ANALYS IS - TRAFF IC

Lima Street Traffic VolumesNovember 28-29, 2017

Lobao Drive Traffic VolumesNovember 28-29, 2017

Existing Capacity Analysis SummaryMorning peak hour

3e. DISTRICT EDUCATIONAL PLANNING

3e. PREL IMINARY SPACE TEMPLATE

3e. D ISTR ICT EDUCATIONAL PLANNING

3e. D ISTR ICT EDUCATIONAL PLANNING VIS IONING

3e. D ISTR ICT EDUCATIONAL PLANNING

3e. D ISTR ICT EDUCATIONAL PLANNING

3e. D ISTR ICT EDUCATIONAL PLANNING

3e. D ISTR ICT EDUCATIONAL PLANNING

3e. D ISTR ICT EDUCATIONAL PLANNING

4. PRELIMINARY OPTIONS (PDP)

4b. EVALUAT ION MATR IX

5. CURRENT OPTIONS (PSR)

SITE PLANNING CONCEPTS

SITE PLANR1 OPTION

SITE PLANAR-1 OPTION

SITE PLANN2 & N3 OPTIONS

Transportation Characteristics

Characteristic Existing Condition

FutureCondition

Number of Students 280 465Number of Staff 41 70Student travel modeBy BusBy AutoAutos (1.15 students AVO)

144136

119

240225

195Parking Spaces 45 122 *

Spaces required per zoning 95 163122 with 25% reduction

Danvers ZoningRequired off-street parking requirements for Elementary Schools = 1 space per staff + 1 space/5 students..

* Subject to further development of site plan and environmental site constraints

CURRENT AND UPCOMING PROCESS

PROJECT PROCESS

MSBA Preliminary Design Program – Submitted February 16, 2018

MSBA Preferred Schematic Report – June 6, 2018

Project Meetings◦ District Planning – 8 meetings to date to review educational goals◦ School Building Committee – 3 meetings to date to review project◦ Educational Visioning – 3 sessions to develop educational goals◦ Regulatory Meeting to discuss site design and bldg. systems

Upcoming Meetings◦ District Planning ◦ Smith Faculty presentation – update for faculty and staff ◦ Security◦ School Building Committee ◦ Smith Faculty and Staff programming◦ DTAC meeting◦ Future Public Forum

QUESTIONS / COMMENTS

THANK YOU !