it is all yours.... commander!

IT IS ALL YOURS....COMMANDER!

AR 710-2, AR 710-2-1, AR 735-5, DA PAM 735-5

The Property Book

ALH-151

Property Accountability Topics

• Responsibilities

• The Inventory

• Inspect Unit Supply Records

• Property Adjustments

• Wartime Accounting

AccountabilityObligation of a person to keep records of

property, documents or funds.

ResponsibilityObligation of an Individual to Ensure that property is :properly used, properly cared for and safeguarded.

Definitions

TYPES OF RESPONSIBILITY

SUPERVISORYDIRECT

PERSONAL

COMMAND

CUSTODIAL

Command Responsibility

• Can’t Delegate.

• Ensure Property is Used Properly.

• Ensure Property is Safeguarded.

• Ensure Your Soldiers Actions Contribute to :

– Proper Custody

– Proper Care

– Proper Use

– Proper Safekeeping

• Enforce Supply Discipline. Develop and train supply SOP.

• Take Needed Admin or Disciplinary Actions.

The Inventory

• Annual requirement.

• Must Be On-Hand or on Order.

• Want property returned in EXACT condition issued.

Inventory

Inventory

• Event Driven

• Commodity Driven

Event Driven

• Change of Command.• Change of Sub-Hand Receipt Holder.• Change of User.• Receipt/Turn-in of Property.• Cyclic “10%”.• Command Directed.• Change of Company Armorer.

Commodity

• Weapons & Ammunition• Sensitive Items• PLL• Basic Loads• Organization Clothing & Individual Equipment• FMO• Installation Property (IPBO)

Inventory“Change of Command”

• Plan

• Conduct

• Research/Reconciliation


Plan : Joint Effort - Between Incoming and Outgoing Cdr.

1. Determine what to inventory. Battalion/Brigade Commander’s Guidance. DPBO/BN S-4 Guidance.

2. Set the dates.

3. Determine schedule and procedures.

4. Brief Battalion Commander.

5. Obtain Correct Pubs : TM, SC, HR.

6. Publish/Distribute Letter of Instruction. Inventory Schedule. How and Where to layout. Required forms, pubs, soldiers, etc. Time requirements for adjustments. Actions if standard is not met. Objective.

7. Notify All Hand Receipt Holders.

Plan


8. Obtain the following :• Property Book Officer:

– PHR (ALH-151) signed by Outgoing Company Commander (PHRH).

– Nonexpendable Shortage Annex : Initialed by PBO.

• S4 to You:

– Durable Shortage Annex : Initialed by S4. ***• Outgoing Commander:

– Sub-hand Receipts for company.

– Shortage Annexes: Company, initialed by outgoing CDR.

Plan


9. Balance the PHR (ALH-151) against the SHRs.

– Is all property signed down ?

– If not, where is it?

– Are all missing property book items posted in the document file?

SHR #1

SHR #2

SHR #3

SHR #4

SHR #5

SHR #6

PHRHPHRH

ALH-151

Plan


10. Balance Nonexpendable and Durable shortage annexes against SHR holder shortage annexes.

• Are they the same?• If different, how?• Are all shortages approved?• Are identified shortages on request?• Does the unit maintain the durable document register?• If so, is the MOI from higher in the document file.

Plan


11. Ensure needed pubs are on hand.

12. Ensure all property on Temporary Hand Receipts have been recalled.

Plan


Conduct13. Stick to Schedule.

14. Inventory End Items and All Components.

15. Record the TM, SC, HR, etc. you used to

inventory.

16. Verify Serial Numbers.

17. Inspect Equipment.

18. Validate Maintenance Work Orders.

19. Sub-Hand Receipt the Property.


20. Demand strict adherence to instructions.

21. Soldiers are sizing you up.

22. You are sizing up the soldiers.

23. You are telling them how important property

accountability is to you --- be ruthless!!


Conduct

• Who Should Be With You During the Inventory?

– Supply Sergeant.

– Supply Clerk.

– Subhand Receipt Holder.

– User Hand Receipt Holder.

– SME on Equipment.

– Out Going Commander.


Conduct

• Miscellaneous.

– Assumption of Command orders.

– Signature cards.

– Equipment density listing to support unit.


Conduct

Inspect Unit Supply Records

• PRIMARY HAND RECEIPT ALH-151

• SUB-HAND RECEIPT ULLS-S4/DA FORM 2062

• USER HAND RECEIPT ULLS-S4/DA FORM 2062

• SHORTAGE ANNEX ULLS-S4/DA FORM 2062

• TEMPORARY HAND RECEIPT DA FORM 3161

• CHANGE DOCUMENT DA FORM 3161

Property Books

• Organization Property Book

MTOE Authorized Property Deployable TDA OCIE Special Tool & Test Equipment Basic Loads Books

• Installation Property Book -- ALL Other Property.

• FMO


Property Book Indicator Codes

PBIC TYPE OF PROPERTY BOOK

1 BASIC LOAD -- SUBSISTENCE

2 OCIE

3 BASIC LOAD -- POL

4 TDA PROPERTY

5 BASIC LOAD -- AMMO

6 LEASED RENTAL EQUIPMENT

7 INSTALLATION RESERVE COMPONENT

8 ORGANIZATIONAL

9 INSTALLATION

0 OTHER


Example ALH-151

DATE PREPARED : 06JUL 199X HAND RECEIPT PCN : ALH-151UNIT DESCRIPTION : H / R #4 ORGANIZATION DATE LAST INVENTORY : X92006

UIC : WHYNOT

R S AUTHORIZATIONGENERIC NOMENCLATURE I E SR E L S A T DOCUMENT

CR RR C C E B A PUBLICATION ESD REQ AUTH ON HAND DUE-INALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE CC I C C C C A C DATA DOC NR SCRDO QTY QTY QTY QTY A01870 ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125 2A 1 17237DMOO 10 10 5820004937535 12200 ACCY KIT MK- 1302/G 2 N 99 A U 2 TM11230036115 10

A79331 ANTENNA GROUP: OE-254 () / GRC 2B 1 17237DMOO 1 1 1 3985010631574 EA 71000 ANT GP OE-254 () / GRC X2035507BB015 1 A72260 5985004978554 EA 71000 ANTENNA RC-292 2 N 99 B U P TM115830334815 1

Substitute LIN

LOOK FOR DATES FAIRLY CLOSE TO THIS CHANGE OF COMMAND

LAST O/H QTY ON BOOKS


Asset Visibility Report


DATE: 07 MAY 1994 ASSET VISIBILTY REPORT PCN” AWE-115UIC/UNIT: CAAAA/CO A/1-59 QM BN PBO: BPBO, 45TH SEP BRIGADE DODAAC: WK4K9H ------------QUANTITIES -----------LIN GENERIC NOMENCLATURE AUTH DUE/IN SUBLIN STOCK NUMBER NSN NOMENCLATURE CL SRRC UI ON HAND ASSIGN SHRNUM { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR} { SN_REG_LOT NUMBER /LOT QT/CL NR /SHR NR}

B6776 BINOCULAR: MODULAR CONSTRUCTION MIL SCALE RETICLE 7 2 0 2540001333492 BINOCULAR MOD RET M19 N N EA 2 2

{35847 / / / 11S } {35941 / / /4A } ASSIGNED PER SHR#: 11S 1 / 4A 1------------------------------------------------------------------------------------------------------------------TOTAL ON HAND / ASSIGNED FOR LIN: 2 2

CONSOLIDATED SERIAL NUMBER REFERENCE LISTING - COMPLETE

PBIC LIN SLIN STOCK NUMBER NSN NOMENCLATURE PUB DATA

SUBHAND RECEIPT NO HOLDER SECTION

SERIAL NUMBER...../ REG NO SERIAL NO....../ REG NO SERIAL NUMBER....../ REG NO SERIAL NUMBER...... / REG NO

8 A32355 6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3

D1 1ST PLATOON LEADER D /1-61 ARNN4011-NN4333/ NN4015-NN4337/

D2 2D PLATOON LEADER D CO., 1-61 ARNN4012-NN4334/ NN4016-NN4338/

D3 3D PLATOON LEADER D /1-61 ARNN4013-NN4335/ NN4017-NN4339/

D4 XO HQ, 1-61 ARNN4014-NN4336/

D5 SSG STRONG SUPPLYNN4018-NN4340/

CONSOLIDATED SERIAL NUMBERREFERENCE LISTING - COMPLETE

PAGE: 1 09 / 14 / 9507 : 13 : 23

ULLS-S4 REPORT


SUB-HAND RECEIPT HOLDER FILE LISTING

SUB-HAND RECEIPT HOLDERFILE LISTING

DATE : 09 / 14 / 9XPAGE : 1

TIME : 07 : 13 : 23UIC / DESC : WHYNOT / D CO. 1-61 AR

SUBHAND DATE DATE RECEIPT LAST NEXT NO. HOLDER SECTION PHONE INVENTORIED UPDATE REMARKS

11 SFC SMITH 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X _________________________ 12 SSG HARDY 1ST PLT, D / 1-61 AR 06 / 12 / 9X 12 / 12 / 9X _________________________

4A XO HQ 624-4441 06 / 12 / 9X 12 / 12 / 9X __________________________

ULLS-S4 REPORT


• Real Property– Land– Improvements to Land– Buildings and Facilities

• Personal Property--Supplies• Nonexpendable (N) - not consumed in use.• Durable (D) - not consumed in use.• Expendable (X) :

– Consumed in use or loses identity.

– Item not consumed in use:

– With unit price < $100.00.– Not otherwise coded ‘N’ or ‘D’.


Shortage Annexes• Nonexpendables PBO

One for each end item. Original DPBO keeps. Copy to Company Commander.

• Durable BN S-4/ One for each end item. Company CDR Original BN S-4 keeps. Copy to Company Commander.

• Expendable Company CDR Order thru ULLS if funds available. Can put on shortage annex.


Separate Annex forEach Platoon

Separate Annex forEach Platoon

PBO Short 14 Hoist Chain

Commander Short 14 Hoist Chain

3rd Platoon Short 4

1st Platoon Short 5

2nd Platoon Short 5

Shortage Annex Flow



Component Shortage Report

DODAAC: WK5A26 UIC: WABBAAPB ORIG : A SHR NUMBER: 4

END ITEM COMPONENT SUBCOMP ARC NOMENCLATURE CL NR SHORT REPL D / I NSN NSN NSN CODE QTY FLAG QTY

5180002932875 0095411180110 X TWINE, FIBROUS: WAXED CL-507 -0001 R 000005180002932875 4240000523776 X GOGGLES, INDUSTRIAL CL-507 -0002 R 000005180002932875 5110001425015 D SAW, HAND, RIP: 26 IN CL-507 -0001 R 000005180002932875 5110001800831 D PLANE, BLOCK: ADJUSTA CL-507 -0001 R 00000

END OF REPORT TOTAL NUMBER OF RECORDS: 00004

COMPONENT SHORTAGE PCN : AWE-227

PBO SHORTAGE ANNEXDA FORM 2062

DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE JAN 82

HAND RECEIPT / ANNEX NUMBERFor use of this form, see DA P AM 710-2-1.The proponent agency is ODCSLOG.

FROM: TO: HAND RECEIPT NUMBER

FORANNEX/CR ONLY

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUBLICATION DATE QUANTITY

STOCK NUMBER ITEM DESCRIPTION

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1 HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE.

SEC UI

QTYAUTH f. c. d. e.

g. QUANTITY*

a. b. A B C D E F

PBO COMMANDER1st Infantry Div 1/3-34 AR PBO #

2350-01-87-1095 TANK, CBT,F/T,120mmM1A1 TM9-2350-264-10-2 w/C4 SEP 90 14

3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

8415-01-092-0039 MITTENS, HEAT PROTECTIVE N EA 2

8340-00-841-6456 TARPAULIN, NYLON, 12’ by 17’ N EA 6

MAH 13JAN95

PBO’s INITIALS

COMPONENTS OF THEMAJOR END ITEM--TANK

ARC CODE

S4 SHORTAGE ANNEXDA FORM 2062

DA FORM 2062 EDITION OF JAN 58 IS OBSOLETE JAN 82



FORANNEX/CR ONLY



* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1 HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGE

SEC UI

QTYAUTH f. c. d. e.

g. QUANTITY*

a. b. A B C D E F

S4 COMMANDER3-34 AR 1/3-34 AR S4#


5130-01-113-1558 SOCKET, SOCKET WRENCH, 25mm, 6 PT D EA 6 3/4 INCH DRIVE

5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 4

5120-00-243-2395 MATTOCK, PUCK UNIT 5 LB D EA 6

JAM 21DEC94

S-4’s INITIALS

ARC CODECOMPONENTS OF THEMAJOR END ITEM--TANK

Subhand ReceiptFrom You to Subhand Receipt Holder

• Sub-Hand Receipt/DA Form 2062.– Major End Items Only.

– Signed by Subhand Receipt Holder.

• Shortage Annex– Authorized Shortages of components to

include expendables.

– Initialed by You.


SUB-HAND RECEIPT

SUB-HAND RECEIPT ORGANIZATIONAL PROPERTY

PAGE 1 OF 2 09 / 14 / 9506 : 34 : 15

UIC / DESC : WHYNOT D CO. 1-61 AR

HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR TO : D / 1-61 AR HAND RECEIPT NUMBER:

1ST PLATOON LEADER D1

GEN NOMENCLATURE AUTH O / H LIN SUBLIN STOCK NUMBER NSN NOMENCLATURE PUBLICATION AI CIIC UI QTY QTY REMARKS

A32355 ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK 2 6665-01-105-5623 ALARM CHEM AGT M8A1 TM 3-6652-225-12W / C3 7 EA 2 SER /REG NO NN4011-NN 4333/ NN4015-NN 4337/

C89070 CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT 2 8 1080-00-623-7295 CAM SCN WDLD / DST / PL NO DA PUB 7 EA 8

Annex Indicator


Sub-Hand ReceiptDA FORM 2062

C89070 NO DA PUB 1080-00-623-7295 Camouflage, Screen Support System, WDLD / DST 2 U ea 8 8



FORANNEX/CR ONLY



* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE 1 OF 2 PAGE.

SEC UI

QTYAUTH f. c. d. e.

g. QUANTITY*

a. b. A B C D E F

COMMANDER 1st PLATOON LEADER1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A1

A32355 TM 3-6652-225-12w/C3 SEPTEMBER 1976 6665-01-105-5623 Alarm Chemical Agent Auto: Manpack M8A1 7 ea 2 2

SN # : NN4011-NN4333, NN4015-NN4337

Sub-Hand Receipt Shortage Annex

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY 2350-01-087-1095 TANK, CBT F/ T 120MM, M1A1 TM 9-2350-264-10-2 01 SEP 98 4

SUB-HAND RECEIPT SHORTAGE ANNEX ORGANIZATIONAL PROPERTY

PAGE 1 OF 1 09 / 14 / 9507 : 15 : 16

UIC / DESC : WHYNOT / D CO. 1-61 AR ANNEX NUMBER FROM : D CO. 1-61 AR TO : D / 1-61 AR HAND RECEIPT NO:

3 3D PLATOON LEADER D3

C A I

C R I QTY QTY STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH SH ORT REMARKS

3950-00-092-9064 HOIST, CHAIN, 1 / 2 - TON : MP10 B N J EA 4 1 ____ ___________ 4930-01-133-7143 GUN, HAND, LUBRICATING : 12312110 B X U EA 4 1 _______________

INITIALS__________________GRADE____________DATE__________

AMOUNT SHORT FROM 4 TANKS

BII

Cdr.'s INTIALS

AI Implies from the Commander.


Sub-Hand Receipt Shortage AnnexDA FORM 2062

HAND RECEIPT / ANNEX NUMBER

For use of this form, see DA P AM 710-2-1.The proponent agency is ODCSLOG.


FORANNEX/CR ONLY



* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes 1 1 HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE OF PAGES.

SEC UI

QTYAUTH f. c. d. e.

g. QUANTITY*

a. b. A B C D E F

COMMANDER 1st PLATOON LEADERA / 3-34 AR A / 3-34 AR 1


3950-00-092-9064 HOIST, CHAIN, 1/2 TON N EA 4

MAH 13JAN95

Cdr.'s INITIALS

COMPONENTS OF THEMAJOR END ITEM--TANK

ARC CODE

5120-01-052-5654 PULLER AND PUMP , END CONNECTOR D EA 12

5120-00-227-7356 SCREWDRIVER, FLAT TIP, 3/16-IN WIDE X EA 8

Component Hand Receipt(User Hand Receipt)

From Subhand Receipt Holder To User:

• Component hand receipt.

• On hand quantities.

• Signed by user.

• One major end item per component hand receipt.


C A I

C R I QTY QTY STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH O / H REMARKS 1080-00-108-1646 CASE, CARRYING SUPPORT SYSTEM C N U EA 8 8 ____________________

1080-00-536-6342 POLE, SUPPORT, PLASTIC C N U EA 96 90 ____________________

1080-00-108-1545 SPREADER, BATTEN C X U EA 144 135 ____________________

1080-00-108-1646 ADAPTER ASSY, SPREADER C X U EA 48 45 ____________________

1080-00-108-1646 STAKES, ALUMINUM C D U EA 144 144 ____________________

COMPONENT HAND RECEIPTORGANIZATIONAL PROPERTY

PAGE: 1 OF 109 / 14 / 9507 : 26 : 35

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY

1080-00-623-7295 SUPPORT SYSTEM, CAMOUFLAGE, LTWT, WDLD / DESERT TM 5-1080-200-10-HR 01 JAN 87 8

UIC / DESC : WHYNOT / D CO. 1-61 AR

HAND RECEIPT FROM : HRH / CDR, D CO. 1-61 AR TO : 1ST PLT, D / 1-61 AR HAND RECEIPT NO :

SSG HARDY 12


ARC


C A I

C R I QTY QUANTITY ON HAND STOCK NUMBER ITEM DESCRIPTION T C C UI AUTH A B C D E F

1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______ 1080-00-107-8589 SCREEN , HEXAGON, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

1080-00-107-9206 SCREEN , D IAMOND, WDLD, RADAR SCAR, TYII C N U EA 1 ______ ______ _ _____ ______ ______ ______

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN A)

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN B)

SIGNATURE__________________________ GRADE__________ DATE________ (COLUMN C)

COMPONENT SUB-HAND RECEIPT PAGE: 1 OF 209 / 14 / 9506 : 33 : 28

END ITEM STOCK NUMBER END ITEM DESCRIPTION PUBLICATION NUMBER PUB DATE QUANTITY 1080-00-103-1246 SCREEN SYSTEM, CAMOUFLAGE, LTWT, WDLD, RADAR SCAT, TY II TM 5-1080-280-13 & P 01 JAN 87 _______

HAND RECEIPT FROM : TO : HAND RECEIPT NO :



ARC

Component Hand ReceiptDA FORM 2062

HAND RECEIPT / ANNEX NUMBER

For use of this form, see DA P AM 710-2-1.The proponent agency is ODCSLOG.


FORANNEX/CR ONLY



* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE 1 OF 10 PAGE

SEC UI

QTYAUTH f. c. d. e.

g. QUANTITY*

a. b. A B C D E F

PLATOON LEADER SFC SMITH1st PLT, A / 3-34 AR 1st PLT, A / 3-34 AR A11


2350-01-087-1095 TANK, CBT, F / T 120MM, M1A1 N 7 EA 1 1

1240-01-074--5766 Driver’s / Loader’s Unity Periscope X 7 EA 2 2

COMPONENT OF THE END ITEM (COEI)

6650-01-093-5864 Driver’s Side Unity Periscope X U EA 2

5120-00-227-8088 Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in D M EA 1 1

Drive : (in tool bag) EX506B

BASIC ISSUE ITEMS (BII)

DA PAM 710-2-1 p 87

DA Form 3161

• Issue

• Turn-In

• Temporary Hand Receipt

• Lateral Transfer


Issue DA Form 3161

• DOL To Commander.

• DPBO To Commander.

• Commander to Subhand Receipt Holder & User.

• SIGNATURE CARD AUTHORITY!


DA Form 3161 -- Issue

(DA PAM 710-2-1 ))

REQUEST FOR ISSUE OR TURN -IN

ISSUE SHEET NO. 3. REQUEST NO. 4. VOUCHER NO NO. SHEET TURN-IN

1. SEND TO : 5. DATE MATERIAL REQUIRED 6. DODAAC 7. PRIORITY 8. ACCOUNTING/FUNDING DATA

2. REQUEST FROM : 9. END ITEM IDENT 9a. NAME/MANUFACTURE 9b. MODEL 9c. SERIAL NO.

* CODE ISSUE TURN-IN

I - Initial FWT - Fair Wear and Tear EX - ExcessR - Replacement RS - Report of Survey SC - Stmt of Charges

10.. PUBLICATION 11. JOB ORDER NO.

12. ITEM UNIT SUPPLY j. POSTED NO. STOCK NO. ITEM DESCRIPTION OF QUANTITY CODE * ACTION UNIT PRICE TOTAL COST

ISSUE D ATE BY a b c d e f g h i

13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY IN “QUANTITY” IN “SUPPLY IN “ SUPPLY COLUMN IS ACTION” ACTION REQUESTED COLUMN COLUMN

SHEET TOTAL GRAND TOTAL

X

1 1 Change Doc

SSG Bobby Rock1/1/A/3-34 AR

CommanderA / 3-34 AR

1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 R 1

2 8340-00-269-1547 Tent : Hex M-1958 ea 1 I 1

NOTHING FOLLOWS

13 Jan 95 Trust, Me SGT 13 Jan 95 Noway, John SSG

Turn In DA Form 3161

• Subhand Receipt Holder/User to Commander.

• Commander to DOL.

• Commander to DPBO.

• SIGNATURE CARD AUTHORITY!


DA Form 3161 -- Turn In

(DA PAM 710-2-1 ))












X 1 1 Change Doc

SSG Bobby Rock1/1/A/3-34 AR


1 8340-00-841-6456 Tarpaulin 17 x 12 ea 1 FWT 1

2 5120-00-223-7397 Pliers, Slip Joint w/ cut ea 1 FWT 0

NOTHING FOLLOWS

17 Jan 95 Trust, Me SGT137Jan 95Noway, John SSG

Temp Hand ReceiptDA Form 3161

• Use for 30 Days or Less.

• Don’t Remove Loaned Item from your Accountability Documents.

• Can be used Outside Parent Unit.

• Coordinate with the other Commander.


DA Form 3161 -- Temp Hand Receipt

(DA PAM 710-2-1 ))










13. ISSUED / TURN- DATE BY 14. ISSUE QTY DATE BY 15.REC QTY DATE BY IN “QUANTITY” IN “SUPPLY IN “ SUPPLY SOLM IS ACTION” ACTION REQUESTED COLUMN COLUMN


X

1 1 Temp Hand Receipt

SSG StinsonHHC/ 3-34 AR

SSG SmithHHC / 3-34 AR

1 5805-00-543-0012 Telephone Set, TA 312 ea 1 I 1

NOTHING FOLLOWS

20 Jan 95 SGT Bill Toy 20 Jan 95 SSG Ray Stinson

Put Unit location and PhoneSome where on this form !

Lateral TransferDA Form 3161

• Receive Directive.• Inventory Item.• Update Shortage Annex/Fund Transfer.• Obtain Approval Authority Signature.• Complete Transfer.


• Get Document Number From PBO.• Turn in Completed 3161, Shortage Annex, Fund

Transfer Memo to PBO.• Keep Copies. • Ensure Item Is Removed From Your ALH-151.


Lateral TransferDA Form 3161

DA Form 3161 -- Lateral Transfer


(DA PAM 710-2-1 ))










SHEET TOTA L GRAND TOTAL

1 1

CommanderD / 5-16 IN

17 Feb 95 SSG Murphy 1 Feb 95 SGT Trust Me


1 2320-00-077-1677 Truck, Cargo, 2 1/2 ton ea 1 1

M 35A2, SN : 234

Justification: Reduce excess / fill shortage. Lateral Transfer Approved By

I.C StarsI. C. STARSCOL, INCommanding

ULLS-S4

• Used During Command.• Commander’s Guide. • Reports:

• Cdr’s Exception Report.• Cdr’s Financial Transaction Report.• Property Follow-Up Report.• Property Book Change Report.

• Internal SOP.• ULLS-S-4 Checklist.

• Ensure shortages are on request.• Verify relief from accountability actions are initiated.• Turn-in excess.• Adjust property records (don’t forget shortage annex).• Ensure all property is signed For.• Prepare After Action Report (AAR).

Research/Reconciliation


ADVERSE

Actions Available

ADMINISTRATIVESUPPLY

Adverse Administrative

• Oral / Written Reprimand• Adverse Remarks:

– OER

– NCOER

– CPA

• MOS Reclassification• Bar to Reenlistment• UCMJ

Property Adjustments

• Administrative Adjustment Report (AAR).• Damage Statement.• Memorandum For Record.• Cash Purchase.• Cash Collection.• Statement Of Charges.• Report Of Survey.


• Administration Adjustment Report (AAR)

– Used To Correct Minor Discrepancies .

(DA Form 4949)

Sizes NSN Serial Numbers Unit of Issue Accounting Requirements Assembly/Disassembly


• Damage Statement.– Used when negligence not found (Memorandum).

– “I have reviewed the circumstances surrounding the damage to the above item and find no evidence of negligence or willful misconduct.”

Company Commander has $200 Limit/ $100 for OCIE. Reviewed Quarterly. Abuse = Loss Of Authority.


• Memorandum for Lost Hand Tools.

“I have reviewed the circumstances surrounding the loss of the above items and find no evidence of negligence or willful misconduct.”

– Company commander approval of $100 per incident.

– Prepare a narrative of the incident.

– Reviewed quarterly by Battalion Commander.

– Abuse = Loss of Authority.


• Cash Purchase :

– Liability Admitted.

“I authorize 2LT Smith to purchase the following

hand tools (or OCIE). Purchased items will remain

the property of the U.S. Government.”

Use cash or check. Item must be immediately available. SSSC or CIF.


• Cash Collection Voucher.

– DD Form 362.

– Liability Admitted.

– No Lost or Destroyed Sensitive Items.

– Less Than One Month Base Pay.

Direct payment to FAO. Show proof of payment in 2 days. No proof = payroll deduction or report of survey.


• Statement Of Charges.

– DD Form 362.

– Liability admitted.

– No Lost or Destroyed Sensitive Items.

– Less than one months base pay.

Payroll Deduction. Follow Up in 20 Days with FAO.

Report Of Survey (DA Form 4697)


• Mandatory when any of the below

conditions exist :

– Liability admitted, but greater than one month’s

base pay.

– Liability not admitted.

– Lost or destroyed sensitive item.

– Fire, theft, or disaster.

REPORT OF SURVEY DA FORM 4697

12. SIGNATURE AND DATE 13. Subscribed and sworn (or affirmed) before me at

I do solemnly swear (or affirm) that (to the best of this day ofmy knowledge and belief) the articlwes of public TYPED NAME,GRADE, AND SSN NAME AND GRADE (type and sign)property shown above and / or on attached sheetswere lost, destroyed, damaged, or worn out in the JAMES T. ARMOR, CPTmanner stated, while in public service. 123-45-6789

11. DATE AND CIRCUMSTANCES.

Block 5COMMANDER INITIATES ACTION FOR REPORT OF SURVEY. 6. 7. 8. 9. 10.

NATIONAL STOCK NUMBER ITEM DESCRIPTION QTY UNIT PRICE TOTAL COST

6. ORIGINATOR (Accountable Officer, or primary hand receipt holder)

3. TYPE OF PROPERTY 4. ADDRESS OF ACCOUNTABLE OFFICER

DEPARTMENT OF THE ARMYREPORT OF SURVEY

For use of this form, see AR 735-11; the proponent agency is DSCLOG

1. DATE PREPARED 2. SURVEY NUMBER

Block 11SHORT AND TO THE POINT

DA PAM 735-5

$$$

Report of Survey : Time Segments

ACTIVE USAR ARNG

Initiation 15 75 45

Investigation 40 85 75

Adjudication 20 80 30

Total 75 240 150

Numbers Indicate time in days.


Report Of Survey


• Survey Officer :

– Primary Duty.

– 30 Calendar Days To Complete

– Can’t Have Vested Interest.

– SFC or above.

– Greater in Rank .

Report Of Survey

• Survey Officer Responsibilities:

– Determines: Did the loss actually occur? Cause. Value. Assessment of financial liability.


Report Of Survey

• Survey Officer Must Prove :

– Negligence

– Willful Misconduct

– Proximate Cause


Report Of Survey

• Negligence :

– Simple: Failure to act as a reasonably prudent person would have acted under similar circumstances.

– Gross: Extreme departure from course of action expected, and accompanied by a reckless, deliberate, or wanton disregard for the foreseeable circumstances.


Report Of Survey

• Willful Misconduct: Any intentional wrongful or unlawful act or omission relating to government property.


Report Of Survey

• Proximate Cause :

– Natural and continuous sequence unbroken by a

new cause.

– Without which loss or damage would not have

occurred.

– Primary or predominating cause.

– Direct and immediate consequence.


Report Of Survey

• Respondent’s Appeal Process :– 7 Calendar Days to submit rebuttal / new

evidence.

– Legal Counsel.

• Still Found Liable :– Request for reconsideration.

– Legal counsel.

– Legal error only.


Report Of Survey


• Initial Review by Appointing Authority.• Final review by Approving Authority.

– If Yes, then can find Liable or Not Liable.

– If No, then a Regular Survey will Be Pursued.

Does survey contain enough information to do a

short survey?

Report Of Survey

Appointing Authority

• Personally Review All R/S within his Command.• Resolve contradictory statements.• Reflects clear findings from documented. Evidence

based on regulation.

• Unbiased investigation.

• Financial charges correct.

• Return survey to survey officer for additional investigation.

• Concur with findings and recommendations.

• Nonconcur with findings and recommendations.

Liability Limits

Full Amount:• Accountable Officer.• Losing Public Funds.• Losing Personal Arms Or Equipment.• Lost, Damaged or Destroyed.• Government Quarters, Furnishings or

Equipment.

All Other Cases :• One month's base pay.

• Full amount of loss, whichever

is less.

Liability Limits

Wartime Supply Policy

• By direction of the Secretary of the Army.

• Applies to units deployed in theater of

operations.

• Theater commanders may impose stricter

accounting requirements.

• Follow-up and request to cancel.• Supply reconciliation and validations.• Signature cards & assumption of CMD orders

(except ammunition).• Inspections and inventories.• No separately documented lateral transfers.

Not Required :


• Excess turned-in “as is”. • Update property books through CBT loss and

daily LOGSTAT reports.• COMSEC accounting/reporting remains. • OCIE accounting remains in effect.• Ammo accounting O/H balances.


it is all yours.... commander!

Documents

change of user

change documentda form

property book officer

change of company armorer

missing property book

subhand receiptullss4da

temporary hand receipts

temporary hand receiptda