it greening procurement services group energy savings through aggregate it purchasing program nys...
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IT Greening
Procurement Services Group
ENERGY SAVINGSthrough
AGGREGATE IT PURCHASING PROGRAMNYS Forum – February 4, 2010
IT Greening
Procurement Services Group
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• Establishes hundreds of contract awards annually
• Leverages the purchasing power of state government for large cost savings
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Aggregate IT Purchasing ProgramBackground
• September 2004 - Division of Budget issues Bulletin B-1170 - Cost Containment & Savings Proposals
• OGS PSG seizes the opportunity to establish a new program to address DOB objectives by:– Centralized statewide contracting; decentralized
agency purchasing– aggregated small agency volumes into large volumes
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Why Computers?• REMEMBER THE GOAL: Cost Containment & Savings
Proposals
• A universally needed commodity – ability to leverage quantity
• Savings can be realized both in purchase price and through energy efficient features
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Aggregate IT Purchasing ProgramBackground Continued
• October 2004 - OGS proposed to establish the Aggregate IT Purchasing Program– leverage volume of NYS purchasing power– exploit strategic sourcing best practices
• December 2004 – Office for Technology provided OGS with anticipated agency PC purchases
• March 2005 – OGS PSG establishes the Aggregate IT Purchasing Program
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Aggregate Computer Purchasing Program History and Growth
FEBRUARY 2005 - 1st Aggregate PC Purchase Focus - standard specifications & savings
4 configurations specified 11,000 units established
JULY 2005 Focus – more robust savings
4 configurations specified27,000 units established
JANUARY 2006 - Environmental Requirement – Energy Star Focus - more robust specifications & savings
4 configurations specified 60,000 units est.
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Electronic Product Environmental Assessment Tool, “is an easy-to-use, on-line tool helping institutional
purchasers select and compare computer desktops, laptops and monitors based on their environmental attributes.” *
EPEAT’s environmental criteria are contained in a public standard, IEEE 1620, recognized nationally as a leading environmental standard for technology
* As defined on EPEATS website: http://www.epa.gov/epp/index.htm
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Electronic products are evaluated according to 51 environmental criteria (23 required/28 optional) in 8 categories and then rated
Meets all 23 required criteria
Meets all 23 required criteria plus at least 50% of the optional
criteria
Meets all 23 required criteria plus at least 75% of
the optional criteria
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Categories Considered – Reduction/elimination of environmentally
sensitive materials – Materials selection – Design for end of life – Product longevity/life cycle extension – Energy conservation – End of life management – Corporate performance – Packaging
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Aggregate IT Purchasing ProgramEnvironmental Requirements
APRIL 2007 Environmental Requirements – EPEAT Bronze
8 configurations specified 105,000 units est.Achieved EPEAT Silver
APRIL 2008 Environmental Requirements –EPEAT Silver +6
8 configuration specified223,000 units est.Achieved EPEAT Gold +6 (6 of 9)
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Aggregate IT Purchasing ProgramHistory and Growth
APRIL 2009 Environmental Requirements – EPEAT Gold +7 for Desktop PCs and Workstations (Desktop and Mobile)
EPEAT Silver +7 for Notebooks (Business, Lightweight and Convertible Tablets)
12 configuration specified290,000 units est. (including unbundled displays).
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Evolving Environmental Language
“to fully support New York State’s environmental goals, the OCIO and OGS require that offerings for the Desktop PC-Business and Workstation Class categories be registered EPEAT Gold and the offerings for the Notebooks be registered EPEAT Silver. Desktop PC- Business and Workstations along with Notebooks must meet or exceed all of the following optional EPEAT criteria for standard configuration and standard option form factors….”
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7 Optional EPEAT Criteria• 4.1.2.1 Elimination of intentionally added cadmium
• 4.1.5.1 Elimination of intentionally added hexavalent chromium
• 4.1.6.2 Large plastic parts free of certain flame retardants classified under European Council Directive 67/548/EEC
• 4.1.7.1 Batteries free of lead, cadmium and mercury (not applicablefor Displays)
• 4.1.8.1 Large plastic parts free of PVC
• 4.8.2.2 Packaging 90% recyclable and plastics labeled
• 4.8.3.2 Minimum postconsumer content guidelines (not applicable forDisplays and Notebooks)
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EPEATTM Purchasing Data
2008 2009 Product Type
Silver Gold Silver Gold
Desktops (including Workstations) 594 173,150 0 197,500
LCD Monitors 201,967 0 213,000 0
Notebooks 8,496 34,708 61,500 0
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Aggregate IT Purchasing ProgramNEW for 2010 - PRINTERS
• The Total Cost of Ownership (TCO): Based on acquisition of the printer and 3 year warranty along with the projected cost of consumables (ink/toner) and replaceable service parts. Please note: The Personal Black and White category requires a 1 year warranty. For purposes of evaluation, selection and award, TCO is represented as a cost per page based on estimated print volumes for the duration of the required warranty period for the printer purchased.
• Consistent with Executive Order 111 the specifications require every printer be Energy Star compliant
• Consistent with the specification for printing devices being developed under Executive Order 4, all of the printers must be duplex capable.
• The specifications require all printers delivered through this initiative must be delivered with the
toner/ink cartridge(s) normally provided through the NYS printer contract. Replacement toner/ink cartridges must be the contractors’ highest yield cartridges available, not only because they are typically the most cost effective, but also because fewer cartridges have a positive impact from an environmental perspective.
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Potential Energy Star Savings Based on Estimated Planned Purchases Of 12,700 Units in the 4 Categories of Workgroup Printers (Black and White: Low, Personal and High and a Color Printer). In all the 2009 Aggregate Printer Initiative
Includes 10 Categories and an 16,750 printers Purchased.
Life cycle savings $850,278
Net life cycle savings (life cycle savings - additional cost) $850,278
Life cycle electricity saved (kWh) $7,717,798
Life cycle air pollution reduction (lbs of CO2) $11,885,409
Air pollution reduction equivalence (number of cars removed from the road for a year) $987
Air pollution reduction equivalence (acres of forest) $1,225
Energy:- Based on ENERGY STAR specification and market research by LBNL, 2009
Lifetime:- Based on ENERGY STAR specification and market research by LBNL, 2009
Cost:- Default assumption of no incremental cost based on conversations with manufacturers
Electric rate: - US Department of Energy, Average Retail Price of Electricity to Ultimate Customers by End-Use Sector, by State - June 2009
CO2 emissions factor: - EPA Climate Change Action Plan (CCAP) - 2009
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Savings from Aggregated Purchases State and Non-State Combined
Units Purchased Aggregate Price Contract Price Savings From Contract
February 2005 Aggregate PC Purchase Initiative 24,821 $21,843,331.87 $36,305,720.45 $14,462,388.58
July 2005 Aggregate PC Purchase Initiative 27,340 $20,480,956.49 $33,929,161.73 $13,448,205.24
2006 Aggregate PC Purchase Initiative 223,424 $153,992,721.60 $259,965,294.62 $105,972,573.02
2007 Aggregate PC Purchase Initiative 219,568 $148,954,268.44 $265,620,321.13 $116,666,052.69
2008 Aggregate PC Purchase Initiative 245,171 $154,880,238.05 $285,830,114.70 $130,949,876.65
2009 Aggregate PC Purchase Initiative (through 11/30/09) 160,455 $100,709,545.94 $187,728,191.90 $87,018,645.96
2009 Aggregate Printer Purchase Initiative; Printer acquisition and warranty (10/31/09) 596 $308,913.21 $541,996.06 $233,082.85
2009 Aggregate Printer Purchase Initiative; Acquisition of toner, consumables and parts (10/31/09) 3,252 $380,217.00 $462,563.74 $82,346.74
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Environmental Benefits From EPEATTM Purchases in New York State
Calculated by using Electronics Environmental Benefits Calculator, Version 11 and Version 2.0
Environmental Benefits 2008 EPEATTM Purchases Projected 2009 EPEATTM Purchases
Reductions In How Much? Equivalent To How Much? Equivalent To
Energy Usage 190 million kWh Electricity to power 16,756 US households for a year
155.3 million kWh Electricity to power 12,980 US households for a year
Greenhouse Gas Emissions 14,122 MTCE Removing 11,208 passenger cars from the road for a year
29,275 MTCE Removing 19,661 passenger cars from the road for a year
Municipal Solid Waste 2,670,573 kg Solid waste generated by 1,383 US households in a year
195,314 kg Solid waste generated by 98 US households in a year
Primary Materials 306.1 million kg/ 306,088 MT
2,372,775 refrigerators 275.2 million kg/275,283 MT
2,133,982 refrigerators
Hazardous Waste 510,908 kg 255,454 bricks 573,130 kg 286,565 bricks
Toxic Materials, including Lead & Mercury
14,024 kg 7,012 bricks 15,622 kg 7,811 bricks
Mercury Only 130 kg 2,138 mercury fever thermometers
0.91 kg 1,498 mercury fever thermometers
Air Emissions 699.8 million kg/ 699,751 MT
632.4 million kg/ 635,499 MT
Water Emissions 1,487000 kg/ 1,487 MT
1,331000 kg/ 1,331 MT
Costs – resulting from life cycle energy use reductions
$16.5 million $14.7 million
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Going Green – ENERGY REDUCTION Benefits
• Energy Usage - 155.5 million kWhelectricity to power 12,997 households for a year*OR the entire Empire State Plaza for 1.07 years
• Energy Costs (life cycle energy use) - $14.7 million
* Calculations provided by the Northeast Recycling Council, Inc. using Electronics Environmental Benefits Calculator, Version 2.0
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RESOURCE LIST New York State Office of General Serviceshttp://www.ogs.state.ny.us/ http://www.ogs.state.ny.us/purchase/PCPurchase.htmEPEAThttp://www.epeat.net/Energy Starhttp://www.energystar.gov/Federal Electronics Challenge http://www.federalelectronicschallenge.net/resources/bencalc.htm
Don Greene518-474-3418
THANK YOU!