it ain’t what you do, it’s the way that you do it

EPM

Extraordinary Project Management

5 Ts of Extraordinary Project Management

It ain’t what you do….. it’s the way that you do it

© Gold Heron Ltd 2018

Marion Thomas

EPM

Does it bother you that…..?

@ Gold Heron Ltd 2017 2

Ø Prince 2 exam taken every 4 minutesØ Over 1.2 million Prince 2 certificates have

been issued*Ø If laid end to end they stretch 272km, and Ø Cover 5,346 Olympic swimming poolsØ Agile is growing at 16,000 exams sat*AND YET………Ø We continue to see horrendous stats on

project failureØ We continue to come across project people

who couldn’t manage their way out of a paper bag

Ø Common sense seems very un-common *KnowledgeTrain.co.uk


EPM

Are methodologies obsolete?

ØPragmatic PrinceØMethodologies provide

project discipline Ø Ignore them at your peril

BUT….ØBeing a slave to a

methodology will not guarantee success

@ Gold Heron Ltd 2017 3© Gold Heron Ltd 2018

EPM

How do I know?.....I’m a project person

Ø ICI / Zeneca – business transformation / supply chain / SAPØ FTSE companies, Public SectorØ Contracting since 1996 - 97% utilisation


EPM

Who am I?

Ø Messy MumØ Bassoonist in 2 orchestrasØ Co-Active CoachØ Leadership graduateØ Learning (especially in

nice places)Ø Mary Poppins, eccentric,

fly-in, make a difference, depart, leave a legacy

Ø Get into overwhelm once in a while


EPM

The 5Ts of Extraordinary Project Management


Target

TimeMastery

Tribe

TerrainTaking Care

Of Yourself(TCOY)

Frameworktohelpusthinkabout

thingsdifferently


EPM

It ain’t what you do, it’s the way that you do it……

What

Project scope

Project plan

Project team

Time management

Stress management

How we do it at EPM

Target

Terrain

Tribe

Time Mastery

Taking Care Of Yourself

@ Gold Heron Ltd 2017© Gold Heron Ltd 2018

EPM

The 5Ts of Extraordinary Project Management

8© Gold Heron Ltd 2018

EPM

Target – the ‘Why’ as well as the ‘What’

Ø Creating certaintyØ Building confidenceØ Enabling our team to move

forwardØ Underpins all decisions

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Target


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“In business it doesn’t matter what you do it matters why

you do it.” Simon Sinek

The ‘Big Why’

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https://www.youtube.com/watch?v=u4ZoJKF_VuA

Target


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Terrain – the detail of the journey not just the plan

Ø Where are we going?Ø How are we going to get there?Ø Who is coming with us?Ø What obstacles will we face?Ø How do we cope with changes?

1111

Terrain

https://www.youtube.com/watch?v=16hxCB1Dvd4


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What could happen along the way…. where are the gremlins?

Ø PandemicØ PiratesØ VolcanoesØ Snowed in for a

fortnight

1212

Terrain

Would you have put all of these on a risk

register??

Which one materialised???


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Who is in your Tribe?

There’s a Tribe of people just waiting for you to connect them with each other and lead them where they want to go……..Seth Godin

Ø Choose carefullyØ Avoid ‘yes men’Ø Appreciate challengeØ Pursue varietyØ Focus on strengths

1313

Tribe https://www.youtube.com/watch?v=fW8amMCVAJQ


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The emperor may have no clothes…. be courageous and wise

Ø Empower your teamØ Welcome mistakesØ LearnØ Put things on the tableØ Keep asking questionsØ Listen

1414

Tribe


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Who is in your Tribe?

15

Remember:Nooneonyourteamgoestoworktodoabadjob.

Ø Who do you need / have to have in your Tribe?

Ø Who are your allies?Ø How do you build connections with

people?

Which of your Tribe are:Ø AdvocatesØ AlliesØ AssociatesØ AdversariesØ Abdicators


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Let’s try it out - think about the disposition of your Tribe members


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What’s the disposition of your Tribe members?

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Name

Advocate

Ally

Associate

Adversary

Abdicator

12345678910

• WhoareyourTribemembers?

• Whatistheirdisposition?

• Whomightsitinmorethanonebox

e.g.movingbetweenAlly/Adversary?

• Whichdoyouacceptandmonitor?

• Wheredoneedtotakeactionto

changetheirdisposition?


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Ø Being busy shows you are good at your job.Ø The amount of time you spend on something in

itself defines how important that thing is.Ø Time management tools are the answer - it’s just

you who struggles with them.Ø Multi-tasking is real.Ø Multi-tasking is a good thing.Ø The more time you spend on something the better

the output or outcome is.Ø ‘To Do’ lists are to be completedØ I have to answer or file every emailØ I get recognition for juggling lots of things.Ø I am amazing because I always say ‘Yes’ to

everything I am asked to do.Ø Working long hours means that you are really good

at work

Lets bust some Time myths

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You cannot manage Time, you can only

manage your use of it.Mclachlan & Meager, Time

Mastery

TimeMastery


EPM

Time Mastery – more than managing a To Do list

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Ø Time Management tools help you consciously work out your priorities Efficiency

Ø Time Mastery allows you to become unconsciouslycompetent in using the time available to your best effectEffectiveness

Ø People spend their time resource on what they think is important

Ø Time Mastery requires you to become clear about what is important to you in the context of your Target, Tribe and Terrain.

TimeMastery

https://www.ted.com/talks/tim_urban_inside_the_mind_of_a_master_procrastinator


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Taking Care of Yourself (TCOY) – far more than just stress management

Ø Decision makingØ BoundariesØ Expectation

managementØ StakeholdersØ SupportersØ De-stressØ RelaxationØ Your career

2020

TCOY


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Let’s try it out –What does our support network look like?


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Support network

Ø Think about who you support and who supports you and write their names in the circles

Ø Draw an arrow using the thickness of the line to represent how much support they each person gives you

Ø Draw an arrow using the thickness of the line to represent how much support each person needs from you

Ø Is you support network in overall balanceØ Do you have enough support from the right

peopleØ What actions (if any) do you need to take in

order to balance your support network


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Support network template

23

• Isyousupportnetworkinoverall

balance?

• Doyouhaveenoughsupportfrom

therightpeople?

• Whatactions(ifany)doyouneedto

takeinordertobalanceyoursupport

network?


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Remember that none of the 5Ts sit in isolation

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Frameworktohelpusthinkabout

thingsdifferently


EPM

The ‘Big Why’

Ø “In business it doesn’t matter what you do it matters whyyou do it.” Simon Sinek

ØAt EPM we believe this matters as much for you personally as it does in business

ØFind out more about our courses and programmes at www.extraordinarypm.com


EPM

Our ethos

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Ø We just want people who work on projects to be fulfilled and successful and make a great difference in this world

ØPlease go and be one of these and help make this happen

ØBe kind, see the good, lead, and inspireØPass it on.

Marion Thomas & Sarah WaltonDirectors www.ExtraordinaryPM.com


it ain’t what you do, it’s the way that you do it

Presentations & Public Speaking