irisxtract: a piece of the puzzle for your account payable ... · • a business process solution...
TRANSCRIPT
IRISXtract: A piece of the puzzle for your account payable business
process
30 minTrading analytics
Airline operations
Call center inquiries
Calc. financial pos.
Supply chain updates
Document transfer
Phone activation
Trade settlement
20 min
5 sec
10 sec8 h
15 min1 day
45 sec
5 days 3 days
3 days 30 min
3 days
30 sec
5 min1 day
Source: Gartner
Business is going faster and faster...
What are the challenges our customers are facing today ?
Invoice processing
Engineering change order management
New employee on boarding
Patent management
Copyright management
Claims processing
eGov case management
Entitlements
Plant management
Retirement plan processing
Crime investigation
New drug application
Accounts Payable Management
Warranty management
New account opening
Patient records management
Doctor credentialing
Grant management
Customer care
Call centre support
Digital Mailroom the start of a process
1 Mission “providing the solution”
• Our Mission is to provide you with an end to end business solution for your account payable process…
From paper to archive
The goals of this presentation are– “Accounts Payable Business Process solution” ?
– How to position it ? Whole puzzle instead of part of it
– What are the pains of your customers
– Share with you our experience of selling this solutions
But most important is to show you what the advantages can be....
Goals for today
ROI calculationTypical Parameter
Employee for preparation work, scanning, rough classification apr. 125 docs/hour
Employee can index apr. 125 docs/hour (Index with 6 fields with +/- 25-30 Characters)
For 1.000 docs / day you need 1 employee in the central post mailroom and 1 in the accounting department
Percentage of document preparation and scanning: ca. 50 % (not automated)
Percentage for operational manual input: ca. 50 %
Example: Invoice process with 1.000 pages per day
• Starting Situation:– 1 employee (FTE) in the central mailroom
– Percentage of automatisation 50%
– 1 employee (FTE) in the departmental mailroom : 80% of automatisation
– Yearly cost per employee = 40 KEUR
• Estimation of needs (E.G.)– Manual work reduction for classification: 50 % of 1 FTE = 0.5 FTE
Savings per year: 20 K EUR
– Manual work reduction for indexing: 80 % of 1 FTE = 0.2 FTESavings per year: 32 KEUR
– Money Savings : 52 KEUR per year
– ROI: costs IRIS Xtract license one shot € 19.404
project app. € 10.000 ROI is less than 7 months!
Common understanding
• A business process solution is a mix of several stand alone products that fits all in one but it is the solution that makes the puzzle completed and not only products…
•A business process solution gives to you, to your customers the possibility to increase their productivity by decreasing their manual work.
Common understanding
Digital Mailroom We provide Solution for
Mailpost distribution Electronic files indexation Complete Business processes
ÌRISXtract for Documents … one fits all!
Automatic Index-generation
Transfer as PDF to archive
Invoicesscanned
Invoicesvia eMail
Invoicesof other sources
Automatic integration in all
ERP, CRM, Workflow systems
result.xml
Efficient & user mindedOriented for international Market
Solution Package Accounts Payable
IRISXtract for Documents Solution Package Accounts Payable
No TemplateNo layout
Orientated to local legal compliance rules Individual country specification Adaptable in every customer environment
Automatic Line items recognition Line items matching with your order
Extra training of the system during productionGuaranty for continuous improvement of automation
Xtract knows how an invoice looks like but also knows what informations are necessary for your invoice workflow system
Digital Mailroom and automatic invoice processing
With growing maturity of the recognition products there is gaining automatization
„Today we have an internal service department that takes care for the correct capturing of 1.2 mio invoices a year.“ Petra Wagner, Douglas
>60 % (Saving potential)
>30 % (Saving potential)
Central PostMailroom
Data captureand Check
DepartmentalMailroom
Pre-work forprocessing
Contentcheckprocessing
Acceptance Accounting Following steps
Visit us on
www.iriscorporate.com/irislink2011All PPTs and Brochures are available online
Thank You!